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March 8, 2021 at 6:00 PM - Regular Meeting of the Board of Education

COVID-19 and Social Distancing - In light of the emphasis on social distancing in locations where individuals gather, every effort will be made to arrange the meeting room in a manner that allows room for distancing; nevertheless, individuals are encouraged to be cautious and expected to wear face coverings.  Individuals with a temperature of 100.4 or above should consider avoiding the meeting.  The Norman School District will live-stream this meeting for those that may not be able to physically attend the school board meeting.  State law does not require physical board meetings to be broadcast to the community.  However, we believe that transparency is important and during this time of COVID-19 we will continue to live-stream meetings at https://tinyurl.com/npsboe2020.  Board meetings will be recorded and archived.
Minutes
I. Call to Order and Establish a Quorum
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion:  The Pledge of Allegiance was led by President Dirk O'Hara.
III. Awards Presentations
Agenda Item Type:  Information Item
III.A. Crossing Guard Appreciation
      Presented by Justin Milner 
Agenda Item Type:  Information Item
III.B. Molly Dettmann, Norman North Librarian, has been selected as the Young Adult Library Services Association (YALSA) Volunteer of the Year in the Chair/Team lead category
      Presented by Holly McKinney
Agenda Item Type:  Information Item
Rationale:  The award acknowledges the contributions of a YALSA committee leader who has demonstrated outstanding service to the mission, goals and work of YALSA during a given service year.
Discussion:  The award acknowledges the contributions of a YALSA committee leader who has demonstrated outstanding service to the mission, goals and work of YALSA during a given service year.
IV. Public Communications
Agenda Item Type:  Procedural Item
Rationale:  This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
Discussion:  Julianna Kershen, Norman resident spoke on the topic of the enrollment process for students re-entering the district.
V. Disposition of Routine Business by Consent Action
Agenda Item Type:  Action Item
Rationale:  The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
Action(s):
Motion to accept the purchase orders and approve the consent docket as listed below and in the agenda. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2020-2021)
Agenda Item Type:  Consent Item
Discussion:  Purchase Orders #21004911 - #21005505
General Fund- $430,829.47
Building Fund- $0
Child Nutrition Fund- $0
Bond Funds- $165,805.74
Sinking Funds- $0
Trust Funds- $10,000.00
School Activity Fund- $101,751.26
Attachments: (2)
V.B. Minutes for the Regular Meeting of the Board of Education February 8, 2021
Agenda Item Type:  Consent Item
Attachments: (1)
V.C. Purchase Requests
Agenda Item Type:  Consent Item
Rationale:  1.  Phase 2 Security Improvements including installation, upgrade and addition of cameras, detection devices and servers throughout the district from Digi Security Systems, LLC 
2.  1,294 iPads, Logitech Cases and 3 years of Apple Care, Logitech Crayons; 142 Macbook Airs, 3 Mac Minis, 142 USB-C adapters and Aps Custom iPad Deploy Offsite Service for Lakeview, Adams, Cleveland, Jackson, Jefferson, Kennedy, Lincoln, Madison, McKinley, Eisenhower, Wilson, Monroe, Reagan, Roosevelt, Truman, Washington, and Truman Primary from Apple Inc.
3.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Kennedy Elementary from GameTime-Cunningham Recreation 
4.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Madison Elementary from GameTime-Cunningham Recreation 
5.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Roosevelt Elementary from GameTime-Cunningham Recreation
6.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Truman Primary from GameTime-Cunningham Recreation 
7.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at McKinley Elementary from GameTime-Cunningham Recreation
8.  Services of digital layout and design of custom printed premium matte laminate for wrapping two activity buses for Transportation Services from Walker Companies
Discussion:  1.  Phase 2 Security Improvements including installation, upgrade and addition of cameras, detection devices and servers throughout the district from Digi Security Systems, LLC in the amount of $3,271,483.90.
2.  1,294 iPads, Logitech Cases and 3 years of Apple Care, Logitech Crayons; 142 Macbook Airs, 3 Mac Minis, 142 USB-C adapters and Aps Custom iPad Deploy Offsite Service for Lakeview, Adams, Cleveland, Jackson, Jefferson, Kennedy, Lincoln, Madison, McKinley, Eisenhower, Wilson, Monroe, Reagan, Roosevelt, Truman, Washington, and Truman Primary from Apple Inc. in the amount of $775,561.70.
3.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Kennedy Elementary from GameTime-Cunningham Recreation in the amount of $193,369.36
4.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Madison Elementary from GameTime-Cunningham Recreation in the amount of $193,582.09.
5.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Roosevelt Elementary from GameTime-Cunningham Recreation in the amount of $25,000.00.
6.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Truman Primary from GameTime-Cunningham Recreation in the amount of $223,950.75.
7.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at McKinley Elementary from GameTime-Cunningham Recreation in the amount of $197,897.32.
8.  Services of digital layout and design of custom printed premium matte laminate for wrapping two activity buses for Transportation Services from Walker Companies in the amount of $23,747.25.
Attachments: (8)
V.D. Treasurer's Report for the period through February 28, 2021
Agenda Item Type:  Consent Item
Attachments: (1)
V.E. Investment Report (presented for information only)
Agenda Item Type:  Consent Item
Rationale:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
Discussion:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
V.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment A.
Attachments: (1)
V.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment B.
Attachments: (1)
V.H. Agreements, Contracts and Renewals for Fiscal Year 2021-2022
Agenda Item Type:  Consent Item
V.H.1. BUSINESS SERVICES (Brenda Burkett)
Agenda Item Type:  Consent Item
Rationale:  1.  Contract with Eide Bailly for Auditing Services by Eide Bailly for the 2020-2021 school year and related services for the 2021-2022 school year
Discussion:  1.  Contract with Eide Bailly for Auditing Services by Eide Bailly for the 2020-2021 school year and related services for the 2021-2022 school year
Attachments: (2)
V.I. Transfers for Nonresident Students (Open Transfer Policy)
Agenda Item Type:  Consent Item
Rationale:  1.  Elementary Numbered E001-E020 (due to confidentiality names of students are not listed)
2.  Secondary Numbered S001-S018 (due to confidentiality names of students are not listed)
Discussion:  1.  Elementary Numbered E001-E020 (due to confidentiality names of students are not listed)
2.  Secondary Numbered S001-S018 (due to confidentiality names of students are not listed)
V.J. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:  Consent Item
Rationale:  1.  Irving Middle School - Orchestra
Discussion:  1.  Irving Middle School - Orchestra
Attachments: (1)
V.K. Supplemental Schedule No. 03 to Master Agreement Between Norman Public Schools and Architects in Partnership, LLC
Agenda Item Type:  Consent Item
Attachments: (1)
VI. Additional Agenda Items
Agenda Item Type:  Procedural Item
VI.A. Proposed New Policy 1003 - Board Meetings Held via Videoconference or Teleconference
      Presented by Stephanie Williams
Agenda Item Type:  Action Item
Rationale:  This policy addresses the temporary and permanent changes resulting from the passage of SB 1031. The policy relates to virtual and telephonic meetings specially permitted initially by SB 661 and now re-emerging through SB 1031. It does not replace the district’s regular policies regarding board meetings but addresses the special requirements that attach when districts elect to conduct virtual board of education meetings. 
Action(s):
Motion to approve Policy 1003 as presented. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  This policy addresses the temporary and permanent changes resulting from the passage of SB 1031. The policy relates to virtual and telephonic meetings specially permitted initially by SB 661 and now re-emerging through SB 1031. It does not replace the district’s regular policies regarding board meetings but addresses the special requirements that attach when districts elect to conduct virtual board of education meetings. 
Attachments: (1)
VI.B. Policy 3008: Employee Discrimination, Harassment, and Retaliation
      Presented by Holly Nevels
Agenda Item Type:  Action Item
Rationale:  Information regarding a proposed new Board of Education Policy outlining procedures for reporting, investigating and appealing employee complaints alleging discrimination, harassment, and retaliation in all protected areas.  Alternately, an employee alleging Sexual Harassment may choose to pursue a complaint under the Board’s Title IX Sex Discrimination and Sexual Harassment Policy 4000. 
Action(s):
Motion to approve Policy 3008 as presented. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Information regarding a proposed new Board of Education Policy outlining procedures for reporting, investigating and appealing employee complaints alleging discrimination, harassment, and retaliation in all protected areas.  Alternately, an employee alleging Sexual Harassment may choose to pursue a complaint under the Board’s Title IX Sex Discrimination and Sexual Harassment Policy 4000. 
Attachments: (1)
VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:  Procedural Item
Discussion:  There was no new business presented at this meeting.



 
VIII. Administrative Staff Reports
Agenda Item Type:  Procedural Item
Discussion: 

Dr. Nick Migliorino gave an overview and recognized achievements for the following:
- 4 out of the last 6 years Norman Public Schools have had teachers recognized at the highest level.
- Jessica Eschbach named Teacher of the Year for the State of Oklahoma
- Recognized Dr. Brad Benson, Director of Fine Arts and all of the teachers, students and staff that work and perform in Fine Arts.
- Update on Winter and Spring athletic events and awards.
- Overview and shout out for all of the student academic awards.
- Expressed appreciation for the work that the 1,200 plus educators are doing in the district each and every day.
- Oklahoma State Department of Health have opened up Covid19 Vaccinations for Phase 3 priority groups.

IX. Board of Education Reports
Agenda Item Type:  Procedural Item
Discussion: 

Dirk O'Hara expressed how exciting it was to watch Jessica Eschbach win State Teacher of the Year and thanked Jessica for all of her hard work.

X. Vote to go into executive session to discuss:
Agenda Item Type:  Action Item
Rationale:  A.  The following employment matters after which the Board will return to open session to vote concerning one or more of these items. Executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7).
1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
3.  The evaluation of the Superintendent (this is a routine evaluation session that the Board conducts three or more times per year) pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  No action regarding this item will occur following the Board's return to open session.
Action(s):
6:24 PM Motion to go in to executive session to discuss the re-employment of the Central Office administrators, Site Principals and Off-Scale Employees for the 2021-2022 school fiscal year and the evaluation of the Superintendent as listed on the agenda. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  A.  The following employment matters after which the Board will return to open session to vote concerning one or more of these items. Executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7).
1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
3.  The evaluation of the Superintendent (this is a routine evaluation session that the Board conducts three or more times per year) pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  No action regarding this item will occur following the Board's return to open session.
XI. Vote to Return to Open Session
Agenda Item Type:  Action Item
Action(s):
7:47 PM Motion to return to open session. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
XII. Statement of the Executive Session Minutes
Agenda Item Type:  Information Item
Discussion:  Dr. Dan Snell stated that the Board convened in executive session pursuant to executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7) to discuss the re-employment of the Central Office administrators, the Site Principals and Off-Scale Employees for the 2021-2022 school fiscal year and the evaluation of the Superintendent as listed on and posted with the agenda.  The Board was joined in executive session by Superintendent Dr. Nick Migliorino for Items 1-3 and Associate Superintendent, Chief Human Resources Officer Holly Nevels for Item 2.  No other matters were discussed and no votes were taken while in this closed session. This concludes the minute of the executive session.
XIII. Vote regarding:
Agenda Item Type:  Action Item
Rationale:  1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
Action(s):
Motion to reemploy the following Central Office administrators, Site Principals and Off-Scale Employees for the 2021-2022 school fiscal year as listed on and posted with the agenda as Attachment "C". This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
XIV. Adjournment
Agenda Item Type:  Procedural Item
Action(s):
7:48 PM Motion to adjourn. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
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