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February 8, 2021 at 6:00 PM - Regular Meeting of the Board of Education

COVID-19 and Social Distancing - In light of the emphasis on social distancing in locations where individuals gather, every effort will be made to arrange the meeting room in a manner that allows room for distancing; nevertheless, individuals are encouraged to be cautious and expected to wear face coverings.  Individuals with a temperature of 100.4 or above should consider avoiding the meeting.  The Norman School District will live-stream this meeting for those that may not be able to physically attend the school board meeting.  State law does not require physical board meetings to be broadcast to the community.  However, we believe that transparency is important and during this time of COVID-19 we will continue to live-stream meetings at https://tinyurl.com/npsboe2020.  Board meetings will be recorded and archived.
Minutes
I. Call to Order and Establish a Quorum
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion:  The Pledge of Allegiance was led by President Dirk O'Hara.
III. Awards Presentations
Agenda Item Type:  Information Item
Rationale:  ATHLETIC AWARDS
      Presented by T.D. O'Hara

Norman North High School
Varsity Pom - Class 6A Mix Dance State Champions
Varsity Pom - Class 6A Senior Large Ensemble State Champions
Pom - Intermediate Large Ensemble State Champions
JV Pom - JV Jazz State Champions
Lauren Bell - All State - Pom
Lauren Edmunds - All State - Pom
Cross Country (Girls) - Class 6A State Runner- Up
Kinley Kite - All State - Cross Country
Jade Robinson - All State - Cross Country
Walter Young Bear - All State - Football
PIerce Hassen - All State - Football

Norman High School
Varsity Pom - Class 6A Jazz State Champions
Izzy Audas - All State - Pom
Micaiah Bivines - All State- Football
Kaylee Lyon - All State - Fast Pitch Softball
Discussion:  ATHLETIC AWARDS
      Presented by T.D. O'Hara

Norman North High School
Varsity Pom - Class 6A Mix Dance State Champions
Varsity Pom - Class 6A Senior Large Ensemble State Champions
Pom - Intermediate Large Ensemble State Champions
JV Pom - JV Jazz State Champions
Lauren Bell - All State - Pom
Lauren Edmunds - All State - Pom
Cross Country (Girls) - Class 6A State Runner- Up
Kinley Kite - All State - Cross Country
Jade Robinson - All State - Cross Country
Walter Young Bear - All State - Football
PIerce Hassen - All State - Football

Norman High School
Varsity Pom - Class 6A Jazz State Champions
Izzy Audas - All State - Pom
Micaiah Bivines - All State- Football
Kaylee Lyon - All State - Fast Pitch Softball
IV. Public Communications
Agenda Item Type:  Procedural Item
Rationale:  This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.

 
Discussion:  There were no Public Communications at this meeting.
V. Disposition of Routine Business by Consent Action
Agenda Item Type:  Action Item
Rationale:  The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
Action(s):
Motion to accept the purchase orders and approve the consent docket items 5. A-J as listed below and in the agenda. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2020-2021)
Agenda Item Type:  Consent Item
Discussion:  Purchase Orders #21004322 - #21004910
General Fund- $388,734.82
Building Fund- $0
Child Nutrition Fund- $0
Bond Funds- $209,126.06
Sinking Funds- $0
Trust Funds- $10,897.00
School Activity Fund- $69,545.82
Attachments: (3)
V.B. Minutes for the Regular Meeting of the Board of Education on January 11, 2021
Agenda Item Type:  Consent Item
Attachments: (1)
V.C. Purchase Requests
Agenda Item Type:  Consent Item
Rationale:  1.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Adams Elementary from GameTime-Cunningham Recreation 
2.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Wilson Elementary from GameTime-Cunningham Recreation
Discussion:  1.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Adams Elementary from GameTime-Cunningham Recreation in the amount of $211,178.86.
2.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Wilson Elementary from GameTime-Cunningham Recreation in the amount of $208,216.33.
Attachments: (2)
V.D. Treasurer's Report for the period through January 31, 2021
Agenda Item Type:  Consent Item
Attachments: (1)
V.E. Investment Report (presented for information only)
Agenda Item Type:  Consent Item
Rationale:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
Discussion:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
V.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment A.
 
Attachments: (1)
V.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment B.
Attachments: (1)
V.H. Payment from the Oklahoma State Department of Education for National Board Professional Teaching Standards (NBPTS) - formerly named National Board Certified Teachers (NBCT)
Agenda Item Type:  Consent Item
Attachments: (1)
V.I. Agreements, Contracts and Renewals for Fiscal Year 2020-2021
Agenda Item Type:  Consent Item
V.I.1. TECHNOLOGY SERVICES (Dr. Peter Liesenfeld)
Agenda Item Type:  Consent Item
Rationale:  1.  Contract with Cox Oklahoma Telecom - Approve Agreement for E-Rate 2021-2022 Year for Wide Area Network (WAN) Services - Data Renewal. RFP #2020004, FCC Form 470 #200000671
2.  Renewal Contract with OneNet -Approve Agreement for E-Rate 2021-2022 Year for Internet Access Data Center-Primary Internet Connection RFP #2020006, FCC Form 470 #200008934
3.  Renewal Contract with OneNet -Approve Agreement for E-Rate 2021-2022 Year for Point to Point Connection with VPN. RFP# 2020006, FCC Form 470 #200008934
Discussion:  1.  Contract with Cox Oklahoma Telecom - Approve Agreement for E-Rate 2021-2022 Year for Wide Area Network (WAN) Services - Data Renewal. RFP #2020004, FCC Form 470 #200000671
2.  Renewal Contract with OneNet -Approve Agreement for E-Rate 2021-2022 Year for Internet Access Data Center-Primary Internet Connection RFP #2020006, FCC Form 470 #200008934
3.  Renewal Contract with OneNet -Approve Agreement for E-Rate 2021-2022 Year for Point to Point Connection with VPN. RFP# 2020006, FCC Form 470 #200008934
V.I.2. PUBLIC INFORMATION AND COMMUNITY RELATIONS (Alesha Leemaster)
Agenda Item Type:  Consent Item
Rationale:  1.  Agreement for event planning services with Factor 110 for the annual Celebration of Excellence banquet.
Discussion:  1.  Agreement for event planning services with Factor 110 for the annual Celebration of Excellence banquet.
Attachments: (1)
V.I.3. DEI AND POLICY SERVICES (Stephanie Williams)
Agenda Item Type:  Consent Item
Rationale:  1.  Agreement between Norman Public Schools and Diligent Corporation for Policy Services with BoardDocs
Discussion:  1.  Agreement between Norman Public Schools and Diligent Corporation for Policy Services with BoardDocs
Attachments: (1)
V.J. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:  Consent Item
Rationale:  1.  Family, Career and Community Leaders of America - Norman High School
2.  Agricultural Education (FFA) - Norman High School
Discussion:  1.  Family, Career and Community Leaders of America - Norman High School
2.  Agricultural Education (FFA) - Norman High School
Attachments: (2)
VI. Additional Agenda Items
Agenda Item Type:  Procedural Item
VI.A. 2020-2021 State Aid Allocation Update
      Presented by Brenda Burkett
Agenda Item Type:  Information Item
Rationale:  Districts receive their Tentative Final State Aid allocation from the State Department of Education in January, after the SDE receives updated child count and assessed valuation information from all districts for the current school year. An analysis of the District’s information along with the effect of this revised allocation on the current year’s projected fund balance will be presented.
Discussion:  Districts receive their Tentative Final State Aid allocation from the State Department of Education in January, after the SDE receives updated child count and assessed valuation information from all districts for the current school year. An analysis of the District’s information along with the effect of this revised allocation on the current year’s projected fund balance was presented.
Attachments: (1)
VI.B. Proposed Revisions in Board of Education Policy 3003 - Professional Growth, Goal Setting, and Evaluation of Personnel
      Presented by Beth Albert
Agenda Item Type:  Action Item
Rationale:  Board will take action on proposed revisions to Policy 3003 presented at the January 2021 Board meeting.
Action(s):
Motion to approve the revisions in Board of Education Policy 3003 as presented. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VI.C. Proposed 2022-23 NPS Academic Calendar
      Presented by Holly Nevels
Agenda Item Type:  Action Item
Rationale:  Board will take action on the proposed 2022-23 Academic Calendar as presented at the previous Board meeting
Action(s):
Motion to approve the proposed 2022-23 NPS Academic Calendar as presented. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VI.D. Proposed Revisions in Board of Education Policy 4001 - Student Discrimination, Harassment, and Retaliation
      Presented by Holly Nevels
Agenda Item Type:  Action Item
Action(s):
Motion to approve the revisions in Board of Education Policy 4001 - Student Discrimination, Harassment, and Retaliation as presented. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
VI.E. Policy 3008: Employee Discrimination, Harassment, and Retaliation
      Presented by Holly Nevels
Agenda Item Type:  Information Item
Rationale: 

Information regarding a proposed new Board of Education Policy outlining procedures for reporting, investigating and appealing employee complaints alleging discrimination, harassment, and retaliation in all protected areas.  Alternately, an employee alleging Sexual Harassment may choose to pursue a complaint under the Board’s Title IX Sex Discrimination and Sexual Harassment Policy 4000. 

Discussion:  Information regarding a proposed new Board of Education Policy outlining procedures for reporting, investigating and appealing employee complaints alleging discrimination, harassment, and retaliation in all protected areas.  Alternately, an employee alleging Sexual Harassment may choose to pursue a complaint under the Board’s Title IX Sex Discrimination and Sexual Harassment Policy 4000. 
Attachments: (1)
VI.F. 2019 Bond Issue Update
      Presented by Justin Milner
Agenda Item Type:  Information Item
Rationale:  An update on the progress of the 2019 Bond Issue will be presented.
Discussion:  An update on the progress of the 2019 Bond Issue was presented.
Attachments: (1)
VI.G. Discuss, consider and vote to approve or not approve the following items relative to the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021
See Attachment "C" (posted with the agenda)
      Presented by Zack Robinson, BOK Financial Securities, Inc.
Agenda Item Type:  Action Item
Rationale:  1.  Consideration and vote to award the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021, to the lowest and best bidder.
2.  Adopt a Resolution providing for the issuance of the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021, by Independent School District Number 29 of Cleveland County, Oklahoma, authorized at an election duly called and held for such purpose; designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.
Action(s):
Motion to award the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021, to BNY Mellon Capital Markets LLC with a low bid of 0.419%. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
Motion to adopt the Resolution providing for the issuance of the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  1.  Consideration and vote to award the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021, to the lowest and best bidder.
2.  Adopt a Resolution providing for the issuance of the $26,540,000 General Obligation Combined Purpose Bonds, Series 2021, by Independent School District Number 29 of Cleveland County, Oklahoma, authorized at an election duly called and held for such purpose; designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.
Attachments: (2)
VI.H. Discuss, consider and vote to approve or not approve the following items relative to the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021
See Attachment "D" (posted with the agenda)
      Presented by Zack Robinson, BOK Financial Securities, Inc.
Agenda Item Type:  Action Item
Rationale: 
1.  Consideration and vote to award the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021, to the lowest and best bidder.
2.  Adopt a Resolution providing for the issuance of the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021, by Independent School District Number 29 of Cleveland County, Oklahoma, authorized at an election duly called and held for such purpose; designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.
Action(s):
Motion to award the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021, to Robert W. Baird & Co., Inc. with a low bid of 0.618071%. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
Motion to adopt a Resolution providing for the issuance of the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion: 
1.  Consideration and vote to award the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021, to the lowest and best bidder.
2.  Adopt a Resolution providing for the issuance of the $2,400,000 General Obligation Building Bonds, Federally Taxable Series 2021, by Independent School District Number 29 of Cleveland County, Oklahoma, authorized at an election duly called and held for such purpose; designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.
Attachments: (2)
VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:  Procedural Item
Discussion:  There was no new business presented at this meeting.
VIII. Administrative Staff Reports
Agenda Item Type:  Procedural Item
Discussion:  Dr. Nick Migliorino spoke on the local weather forecasts.
IX. Board of Education Reports
Agenda Item Type:  Procedural Item
Discussion:  Cindy Nashert expressed her gratitude to the student and teachers for all of the thank you cards that they have received.
Dirk O'hara congratulated all of the Teacher of the Year finalist and thanked Sodexo for making the Teacher of the Year breakfast celebration possible.

 
X. Vote to go into executive session to discuss:
Agenda Item Type:  Action Item
Rationale:  The evaluation of the Superintendent (this is a routine evaluation session that the Board conducts three or more times per year) pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  No action regarding this item will occur following the Board's return to open session.
Action(s):
7:00 PM Motion to convene in executive session, pursuant to Executive Session authority-25 Okla. Stat. §307(B)(1) and (7) to discuss the evaluation of the Superintendent. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  The evaluation of the Superintendent (this is a routine evaluation session that the Board conducts three or more times per year) pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  No action regarding this item will occur following the Board's return to open session.
XI. Vote to Return to Open Session
Agenda Item Type:  Action Item
Action(s):
8:18 p.m. Motion and vote to acknowledge the Board's return to open session. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
XII. Statement of Executive Session Minutes
Agenda Item Type:  Information Item
Discussion:  Board President Dirk O'Hara stated that the Board convened in executive session to discuss the evaluation of the Superintendent pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  The Board was joined in executive session by Superintendent Dr. Nick Migliorino.  No other matters were discussed and no votes were taken while in this closed session.  This concludes the minutes of the executive session.
XIII. Adjournment
Agenda Item Type:  Procedural Item
Action(s):
8:19 PM Motion to adjourn. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
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