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December 7, 2020 at 6:00 PM - Regular Meeting of the Board of Education

COVID-19 and Social Distancing - In light of the emphasis on social distancing in locations where individuals gather, every effort will be made to arrange the meeting room in a manner that allows room for distancing; nevertheless, individuals are encouraged to be cautious and expected to wear face coverings.  Individuals with a temperature of 100.4 or above should consider avoiding the meeting.  The Norman School District will live-stream this meeting for those that may not be able to physically attend the school board meeting.  State law does not require physical board meetings to be broadcast to the community.  However, we believe that transparency is important and during this time of COVID-19 we will continue to live-stream meetings at https://tinyurl.com/npsboe2020.  Board meetings will be recorded and archived.
Minutes
I. Call to Order and Establish a Quorum
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion:  The Pledge of Allegiance was led by President Dirk O'Hara.
III. Special Agenda Items
Agenda Item Type:  Information Item
III.A. Renewable Energy Resolution
     Presented by Justin Milner
Agenda Item Type:  Action Item
Action(s):
Motion to approve the Renewable Energy Resolution. This motion, made by Dan Snell and seconded by Cindy Nashert, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
IV. Public Communications
Agenda Item Type:  Procedural Item
Rationale:  This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
Discussion:  Yvonda Sieber presented masks that were made for students.
Cynthia Rogers spoke regarding the Board of Education meeting agenda's and minute's.
V. Disposition of Routine Business by Consent Action
Agenda Item Type:  Action Item
Rationale: 

The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM

Action(s):
Motion to accept the purchase orders and approve the consent docket items V.A - V.O as listed below and in the agenda. This motion, made by Cindy Nashert and seconded by Chad Vice, Passed.
No Action(s) have been added to this Agenda Item.
V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2020-2021)
Agenda Item Type:  Consent Item
Discussion:  Purchase Orders: #21003589 - #21003883
General Fund - $492,310.10 
Building Fund - $0
Child Nutrition - $155.00
Bond Funds - $76,548.08
Sinking Funds - $0
Trust Funds - $9,897.00
School Activity Fund - $35,148.26
Attachments: (2)
V.B. Treasurer's Report for the period through November 30, 2020
Agenda Item Type:  Consent Item
Attachments: (1)
V.C. Investment Report (presented for information only)
Agenda Item Type:  Consent Item
Rationale:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
Discussion:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
V.D. Purchase Requests
Agenda Item Type:  Consent Item
Rationale:  1.  Services for replacing existing fluorescent and compact bulbs with LED lighting for Truman Elementary School from Broken Arrow Electric Supply 
2.  Services for replacing existing fluorescent and compact bulbs with LED lighting for Lincoln Elementary School from Broken Arrow Electric Supply 
3.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Lakeview Elementary School from GameTime-Cunningham Recreation 
4.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Eisenhower Elementary School from GameTime-Cunningham Recreation
5.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Cleveland Elementary School from GameTime-Cunningham Recreation 
6.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Washington Elementary School from GameTime-Cunningham Recreation
Discussion:  1.  Services for replacing existing fluorescent and compact bulbs with LED lighting for Truman Elementary School from Broken Arrow Electric Supply in the amount of $21,851.48.
2.  Services for replacing existing fluorescent and compact bulbs with LED lighting for Lincoln Elementary School from Broken Arrow Electric Supply in the amount of $9,819.46.
3.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Lakeview Elementary School from GameTime-Cunningham Recreation in the amount of $249,990.68.
4.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Eisenhower Elementary School from GameTime-Cunningham Recreation in the amount of $239,663.84.
5.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Cleveland Elementary School from GameTime-Cunningham Recreation in the amount of $234,074.75.
6.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Washington Elementary School from GameTime-Cunningham Recreation in the amount of $207,178.05.
Attachments: (6)
V.E. Minutes for the Regular Meeting of the Board of Education November 16, 2020
Agenda Item Type:  Consent Item
Attachments: (1)
V.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment A.
 
Attachments: (1)
V.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:  Consent Item
Discussion:  Attached to the posted agenda and these minutes as Attachment B.
Attachments: (1)
V.H. Applications for Sanctioning
Agenda Item Type:  Consent Item
Rationale:  1.  Norman High School Tennis Booster Club
Discussion:  1.  Norman High School Tennis Booster Club
Attachments: (1)
V.I. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:  Consent Item
Rationale:  1.  Norman North High School - Native American Club
Discussion:  1.  Norman North High School - Native American Club
Attachments: (1)
V.J. Change Order No. 1 to Metro Roofing Company for Norman High School Reroof Project (2019 Bond Issue)
Agenda Item Type:  Consent Item
V.K. Agreement between Norman Public Schools and Equity Commercial Realty II, LLC for assessing, advising, marketing, and selling the Professional Development Center, or a portion thereof, for a certain percentage of the sale price. Such contract with Equity Commercial Realty II, LLC would allow for, among other things, Equity Commercial Realty II, LLC to engage the services of other professionals, including but not limited to engineers, survey companies, and law firms to assist with Equity Commercial Realty II, LLC scope of work for the sale of the Professional Development Center property under the contemplated agreement.
Agenda Item Type:  Consent Item
Attachments: (2)
V.L. Additional Services Agreement with Boynton Williams & Associates for Adams, Eisenhower, Jefferson, Kennedy, Lakeview, Madison, McKinley, Monroe, Truman, Washington and Wilson (2019 Bond Issue)
Agenda Item Type:  Consent Item
Attachments: (1)
V.M. Guaranteed Maximum Price Amendment between Norman Public Schools and The Boldt Company for Jefferson Elementary (2019 Bond Issue)
Agenda Item Type:  Consent Item
Attachments: (1)
V.N. Zonar Terms & License Agreement For Hardware Use, Data Transmission, & Data Storage Services
Agenda Item Type:  Consent Item
Attachments: (1)
V.O. Consideration and vote to elect or not to elect the following as new members of the Board of Directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001)
Agenda Item Type:  Consent Item
Rationale:  Position No. 1:  Pam Deering (CCOSA), Executive Director of Cooperative Council for Oklahoma School Administration, to a 2021-2024 term.
Position No. 2:  Don Ford (OROS), Executive Director of Organization of Rural Oklahoma Schools, to a 2021-2024 term.
Position No. 3:  Sean McDaniel (CCOSA), Superintendent of Oklahoma City Public Schools, to a 2021-2023 term.
Position No. 5:  Matt Gindhart (OKASBO), Director of Finance of Metro Technology Center, to a 2021-2023 term.
Position No. 12:  Don Tice (OSSBA), Board Member of Oologah-Talala Public Schools, to a 2021-2023 term.
Discussion:  Position No. 1:  Pam Deering (CCOSA), Executive Director of Cooperative Council for Oklahoma School Administration, to a 2021-2024 term.
Position No. 2:  Don Ford (OROS), Executive Director of Organization of Rural Oklahoma Schools, to a 2021-2024 term.
Position No. 3:  Sean McDaniel (CCOSA), Superintendent of Oklahoma City Public Schools, to a 2021-2023 term.
Position No. 5:  Matt Gindhart (OKASBO), Director of Finance of Metro Technology Center, to a 2021-2023 term.
Position No. 12:  Don Tice (OSSBA), Board Member of Oologah-Talala Public Schools, to a 2021-2023 term.
Attachments: (1)
VI. Additional Agenda Items
Agenda Item Type:  Procedural Item
VI.A. Discussion, consideration, and vote to award the Construction Contracts for Cleveland Elementary School and Roosevelt Elementary School Renovations (2019 Bond Issue)
      Presented by Justin Milner and Mike Leary, Boldt Construction
Agenda Item Type:  Action Item
Action(s):
Motion to approve the bid packages as presented and award the Construction Contracts for Cleveland Elementary School and Roosevelt Elementary School Renovations. This motion, made by Cindy Nashert and seconded by Chad Vice, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VI.B. Guaranteed Maximum Price Amendments between Norman Public Schools and The Boldt Company for Cleveland Elementary and Roosevelt Elementary (2019 Bond Issue)
      Presented by Justin Milner & Mike Leary, Boldt Construction
Agenda Item Type:  Action Item
Action(s):
Motion to approve the Guaranteed Maximum Price Amendments between Norman Public Schools and The Boldt Company for Cleveland Elementary and Roosevelt Elementary. This motion, made by Cindy Nashert and seconded by Chad Vice, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (2)
VI.C. 2021-22 Calendar Revision
      Presented by Holly Nevels
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2021-2022 Calendar Revisions as presented. This motion, made by Cindy Nashert and seconded by Chad Vice, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VI.D. Proposed Revisions in Board of Education Policy 3007 and Policy 4001 - Title IX Policy
      Presented by Holly McKinney and Dr. Scott Beck
Agenda Item Type:  Action Item
Action(s):
Motion to approve the revisions in Board of Education Policy 3007 and Policy 4001 as presented. This motion, made by Chad Vice and seconded by Linda Sexton, Passed.
No Action(s) have been added to this Agenda Item.
Attachments: (2)
VI.E. Diversity, Equity and Inclusion District Update
      Presented by Stephanie Williams
Agenda Item Type:  Information Item
Attachments: (1)
VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:  Procedural Item
Discussion:  There was no new business presented at this meeting.
VIII. Administrative Staff Reports
Agenda Item Type:  Procedural Item
Discussion:  Dr. Nick Migliorino addressed the following topics:
- Thank you to the Health Professionals and Beth Roberson for their incredible work.
- Athletics and Fine Arts update and shout out to T.D. O'Hara, Dr. Brad Benson and their teaching and coaching staff.
- Update on recent site visits. Dr. Migliorino expressed his appreciation for all of the hard work of the teachers and staff that benefits students daily.  He expressed the importance of the need for everyone to exhibit grace to one another so we can move forward in the best interest of all that we serve.
- Covid 19 related issues such as the efforts to provide consistency by utilizing multiple sources of information including statewide, local and internal district data.  Decisions are made on a site to site basis using several data points.
IX. Board of Education Reports
Agenda Item Type:  Procedural Item
Discussion:  There was no Board of Education Report at this meeting.
X. Adjournment
Agenda Item Type:  Procedural Item
Action(s):
6:49 PM Motion to adjourn. This motion, made by Chad Vice and seconded by Linda Sexton, Passed.
No Action(s) have been added to this Agenda Item.
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