July 14, 2025 at 5:00 PM - Westville Board of Education Regular Meeting

1. Call to Order and Roll Call

2. Salute and Moment of Silence

3. Open Forum - Comments from the floor. *The rules for this section are:

• Speakers must identify themselves and sign in prior to the start of the meeting.
• Each speaker is given a maximum of three (3) minutes. 
• Total time allocated to this item is thirty (30) minutes.
• The President reserves the right to interrupt this section and move to the next item.   

4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the Minutes as follows:

• Regular Meeting Minutes- June 9, 2025

4.B. Approval of the monthly financial report of Activity Funds

4.C. Approval of Treasurers Report on status of funds and Investments

4.D. Approval of the following:

• 2024-25 Building Fund Encumbrance 44-45
• 2024-25 Building Fund Change Order
• 2024-25 Building Fund Checks 92-96
• 2024-25 CN Encumbrance
• 2024-25 CN Change Order
• 2024-25 CN Checks 209-219
• 2024-25 General Fund Encumbrances 438-444
• 2024-25 General Fund Change Orders
• 2024-25 General Fund Checks 3937-4303
• 2024-25 Bond Fund Encumbrance 1
• 2024-25 Bond Fund Checks 1
• 2025-26 General Fund Encumbrance 1-115
• 2025-26 General Fund Checks 1-15
• 2025-26 Building Fund Encumbrance 1-7
• 2025-26 Building Fund Checks 1-5
• 2025-26 CN Encumbrance 1-7
• 2025-26 CN Checks 1-3
• 2025-26 Bond Fund Encumbrance 1
• 2025-26 Bond Fund Checks 1

4.E. Credit Card Review

4.F. Resignations- Nicholas Yarbrough, Coach

5. Principals Reports/Athletic Director Report

6. Superintendent's Report

• T-SET Legacy Grant
• Community Meeting
• Do Right Core Values

7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
 

8. Motion and second to return to open session.

9. Executive Session Minutes Compliance Announcement.

10. Discussion and possible action to approve fuel bids for the 2025-2026 school year.

11. Discussion and possible action to approve the tri-party public deposit pledge and custody agreement with Carson Community Bank

12. Discussion and possible action to approve the Creoks contract for the 2025-2026 school year.

13. Discussion and possible action to enter into an agreement with Interquest Detection Canines for the 2025-2026 school year.

14. Discussion and possible action to approve the Drivers' ed activity account to be transferred to the general fund account.

15. Discussion and possible action to approve the 2025-2026 1st quarter District Capacity report.

16. Discussion and possible action to approve the updated 2025-2026 school calendar.

17. Discussion and possible action to approve the 2025-2026 Student Handbook as presented with updates.

18. Discussion and possible action to approve Ashley Gower as the Clinical Medical Assistant Program Instructor for ICTC for the 2025-2026 school year.

19. Discussion and possible action to approve the Middle School top 10, Valedictorian, Salutatorian, and weighted GPA for Honor Classes 

20. Discussion and possible action pending approval by the State Board of Regents, we propose board approval for Advanced Animal Science as a science credit for students on the College or Core graduation plan.

21. Discussion and possible action to approve that beginning with the 2025-2026 school year, freshman class Pre-AP English 1 and Pre-AP English 2 will be offered as 5 point classes.

22. Discussion and possible action to approve the bus drivers for the 2025-2026 school year: Crissy Williams, AM Chewey; Sammy Smith, PM Chewey; Dale Clark, Oakhill; Luke Carte, Green; Wayne Talbot, Clearfork; Navil Vaughan, Piney; Lisa Simmons, Addilee; Eddie Roberts, Baron; Justin Heck, Jaybird; Brian Sitsler, Proctor; Brendal Rector, Town; Arlene Leak, Spec Ed. and Taysia Whitehead/Patsy Winkler, monitors for Sped Ed.

23. Discussion and possible action to approve Kellie Keen as the assistant board minutes clerk for the 2025-2026 school year.

24. Discussion and possible action to reassign Brian Sitsler from 21st Century Director to Child Nutrition Director for the 2025-2026 school year.

25. Discussion and possible action to approve the reassignments of certified staff for the 2025-2026 school year.

26. Discussion and possible action to approve the reassignments of support staff for the 2025-2026 school year.

27. Discussion and possible action to employ two 4th grade teachers for the 2025-2026 school year.

28. Discussion and possible action to employ Cafeteria staff for the 2025-2026 school year.

29. Discussion and possible action to employ a paraprofessional for the 2025-2026 school year.

30. Discussion and possible action to employ a boys head basketball coach for the 2025-2026 school year.

31. Discussion and possible action to approve the following emergency certifications for the 2025-26 school year: Marin Harp, early childhood and Monica Flynn, elementary

32. Discussion and possible action to approve food vendors for the 2025-2026 school year.

33. Discussion and possible action to approve milk bid for the 2025-2026 school year.

34. Discussion and possible action to approve the following policies:
Personal Electronic Devices; FNG
Leave Sharing Plan; DEFA
Leave Sharing Program (regulation); DEFA-R1
Leave Sharing Bank (regulation); DEFA-R2

35. New Business

36. Adjournment