June 10, 2024 at 5:00 PM - Westville Board of Education Regular Meeting

1. Call to Order and Roll Call

2. Salute and Moment of Silence

3. Open Forum - Comments from the floor. *The rules for this section are:

• Speakers must identify themselves and sign in prior to the start of the meeting.
• Each speaker is given a maximum of three (3) minutes. 
• Total time allocated to this item is thirty (30) minutes.
• The President reserves the right to interrupt this section and move to the next item.   

4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the Minutes as follows:

• Regular Meeting Minutes-May 13, 2024

4.B. Approval of the monthly financial report of Activity Funds

4.C. Approval of Treasurers Report on status of funds and Investments

4.D. Approval of the following:

• 2023-24 Building Fund Encumbrance 42-49
• 2023-24 Building Fund Checks 65-67
• 2023-24 CN Encumbrance 23
• 2023-24 CN Change Order
• 2023-24 CN Checks 203-240
• 2023-24 General Fund Encumbrances 405-434
• 2023-24 General Fund Change Orders
• 2023-24 General Fund Checks 3272-3961

4.E. Credit Card Review

4.F. Resignations

5. Principals Reports/ Asst. Superintendent/IT Report

6. Superintendent's Report

• Opioid Abatement Grant Award
• OSSBA Facilities Assessment and Enrollment Projections
• Other

7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 

8. Motion and second to return to open session.

9. Executive Session Minutes Compliance Announcement.

10. Discussion and possible action to rescind action taken at the March 11, 2024, meeting of the board of education hiring Ryan Swank as Assistant Superintendent for the 2024-25 school year.

11. Discussion and possible action to approve the re-assignments of administrators for the 2024-25 school year.

12. Discussion and possible action to approve the re-assignment of certified and support staff for the 2024-25 school year.

• Ashley Davis from 4th grade to 1st grade
• Mandi Faddis from Paraprofessional to Elem Special Ed teacher
• Taylor Wilson from full-time JH/HS Sub to ISS Advisor
• Shannon Shafer from HS Workroom to full-time JH/HS Sub

13. Discussion and possible action to employ a football lay coach for the 2024 season.

14. Discussion and possible action to approve:
1. Megan Bateman as assistant minutes clerk for the 2024-25 school year.
2. Karla Hayes as assistant Activity Accounts custodian for the 2024-25 school year.
3. Kellie Keen as Assistant Treasurer for the 2024-25 school year.
4. Megan Bateman as 2024-25 Receiving Clerk and the following people as agents: Dale Clark, Jack Crittenden, Eddie Roberts, Ed Howe, Jodi West and Kindra Drummond.
5. Samantha Brannon to collect lunch money to be deposited with the Treasurer for the 2024-25 school year.

15. Discussion and possible action to approve a bus lease agreement with Carson Community Bank with Ryan Swank, Superintendent, as authorized signer.

16. Discussion and possible action to approve the CCOSA District Level Services Program contract for the 2024-25 school year.

17. Discussion and possible action to renew the Basic Legal Services Program 2024-25 Agreement for The Center for Education Law P.C.

18. Motion and possible action to approve the National Association of Federally Impacted School 2024-25 membership dues.

19. Discussion and possible action to approve the Oklahoma School Assurance Group (OSAG) Insurance quote for the 2024-25 school year.

20. Discussion and possible action to approve the Oklahoma Schools Insurance Group quote for the 2024-25 school year.

21. Discussion and possible action on a motion approving the renewal of the Sublease Agreement dated July 1, 2015 between the District and Adair County Educational Facilities Authority for the fiscal year ending June 30, 2025 as required under the provisions of the agreement.

22. Discussion and possible action to approve the Cherokee Termite and Pest Control contract for the 2024-25 school year.

23. Discussion and possible action to approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2024-25.  This resolution authorized filing of the Form 471 applications(s) for funding year 2024-25 and the payment of the applicant's share upon approval of funding and receipt of services.

24. Discussion and possible action to approve the renewal of the Fixed Price Food Service Management Contract with OPAA! Food Management of Oklahoma, LLC for the 2024-25 school year.

25. New Business

26. Adjournment