Public Meeting Agenda: January 9, 2023 at 5:00 PM - Westville Board of Education Regular Meeting

1. Call to Order and Roll Call

2. Salute and Moment of Silence

3. January Board Appreciation Month-recognition of the Board Members by Terry Heustis, Superintendent.

4. Presentation by ARC Architecture of the 2023 Bond Election Building Program Proposal with consideration for approval of building program proposal.

5. Open Forum - Comments from the floor. *The rules for this section are:

Speakers must identify themselves and sign in prior to the start of the meeting.
Each speaker is given a maximum of three (3) minutes.
Total time allocated to this item is thirty (30) minutes.
The President reserves the right to interrupt this section and move to the next item.

6. Consent Agenda: all of the following items which concern reports and items of a routine nature normally approved at the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

6.A. Approval of the Minutes as follows:

Regular Meeting Minutes December 12, 2022

6.B. Approval of the monthly financial report of Activity Funds

6.C. Approval of Treasurers Report on status of funds and Investments

6.D. Approval of the following:

2022-23 Building Fund Change Order
2022-23 Building Fund Encumbrance 39
2022-23 Building Fund Checks 52-54
2022-23 CN Change Order
2022-23 CN Checks 57-71
2022-23 General Fund Encumbrances 329-335
2022-23 General Fund Change Orders
2022-23 General Fund Checks 1646-1988

6.E. Credit Card Review

6.F. Resignations- Katina Ford, Workroom secretary/Bus driver

7. Principals Reports/ Asst. Superintendent of IT Report

7.A. Shelly Cooper

7.B. Kevin Yeager

7.C. Yvonne Cummings

7.D. Kellie Edwards

7.E. Ryan Swank, Asst. Superintendent of IT

8. Superintendent's Report

Student Count
Stronger Connections Grant
Other

9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues. 25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).

10. Motion and second to return to open session.

11. Executive Session Minutes Compliance Announcement.

12. Discussion and possible action to approve the reassigning of support personnel for the 2022-23 school year.

13. Discussion and possible action to employ Navil Vaughan for black bus route for the 2022-23 school year.

14. Discussion and possible action to approve the updated 2022-23 school calendar.

15. Discussion and possible action to approve the 2023-24 school calendar.

16. Discussion and possible action to approve the purchase of 2022 John Deere Tractor package with option of lease purchase or financing through John Deere.

17. Discussion and possible action to approve the Indian Capital Technology Center providing math and science to be counted for graduation credit during the 2023-24 school year.

18. Discussion and possible action to approve the Procurement Plan for Child Nutrition Programs for the 2022-23 school year.

19. Discussion and possible action to approve the ESP proposal for new states and controls for our district wide HVAC program.

20. Discussion and possible action to approve the Senior Trip to San Antonio, Texas March 13-16.

21. New Business

22. Adjournment

January 9, 2023 at 5:00 PM - Westville Board of Education Regular Meeting

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