October 10, 2023 at 5:00 PM - Smith County Board of Education Agenda

Discussion:  The Smith County Board of Education met at 5:00 pm on Tuesday, October 10, 2023, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag. 

Discussion:  Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the October 10, 2023, meeting of the board to order.

Discussion:  Request to approve the regular meeting minutes of the Board - Tuesday, September 19, 2023.

Discussion:  Smith County High School requests permission for the following:

1. Smith County High School Beta Club request permission to attend Beta Convention on November 16-18, 2023, at Gaylord Opryland Hotel and Convention Center in Nashville, TN. This will be an overnight trip.
2. Smith County High School Pride of the Upper Cumberland Marching Band requests permission to travel to Rome, Georgia, to march in the Peach State Marching Festival on October 28, 2023. This will be an out of state trip. The band will leave and return on the same day.
3. Smith County High School Theatre class requests permission to hold summer camp on June 17-30, 2024, at SCHS. This is a day camp.
4. Smith County High School requests permission to approve a trip to Greece during Fall Break of 2025.
5. Smith County High School requests permission to approve a trip to Switzerland, Germany, and the Alps during the summer of 2026.
6. Smith County High School Baseball Booster Club requests building location approval.

Discussion:  Gordonsville High School Beta Club requests permission to attend Beta Club Convention in Nashville, TN, on November 16-18, 2023. This will be an overnight trip.

Discussion:  Tim Towns, CTE Director/9-12 Supervisor, requests permission to bid (2) "new" 10-passenger vans, 1 each for SCHS and GHS, for transportation of career and technical students to events and competitions and Work-Based Learning students to placement locations. Innovative School Models Grant will be the funding source.

Discussion: 

The Superintendent took the following actions:

1.  Staff Placement

• Jackie Gentry, mechanic, Transportation Department

• Dylan Walker, custodian, Carthage Elementary School

• Danny Claire, IT Support, part-time, Technology Department

• Ashton Scott, STEAM Bus Coordinator, part-time, County-wide

• Stacy Angel, substitute bus driver, Transportation Department

• Tracy Banka, paraprofessional, Carthage Elementary School

• April Daniels, full time cook, Smith County Middle School

• Jessica Ashley, paraprofessional, Carthage Elementary School

2. Substitutes

• Jaleesa Bane

• Ken Chambers

3. Resignations

• Jaleesa Bane, paraprofessional, Smith County Middle School

• Jessica Bane, cook, Smith County High School

• Ken Chambers, EL academic assistant, county-wide

• Krissa Hackett, volleyball coach, Smith County Middle School

         4. Transfers

• Shelley Reeves, transferred from special education paraprofessional position at Gordonsville Elementary School to a special education paraprofessional position at Union Heights Elementary School

• Nikki Allison, transferred from ISS paraprofessional position at Smith County High School to the bookkeeper position at Smith County High School

• Traci Bratcher, transferred from Human Resources position at the Central Office, to the administrative assistant to the Director position at the Central Office

• Amanda Jenkins, transferred from the the bookkeeping position at Smith County High School to the Human Resources Director position at the Central Office

         5. Volunteers

• Lindsey Absher, school volunteer, Carthage Elementary School

• Tim Agee, school volunteer, Smith County High School

Discussion:  Request to approve new Policy 3.218 Service Animals in District Facilities utilizing Policy 1.600 adopting changes on first reading.

Discussion:  Transportation Supervisor Diana Gochcoff requests bid approval for the following school buses from Central States Bus Sales:
See attached bid information:

• Bid Opening
• Bid Sheet for each bus

Bid Approval to purchase one 78 passenger bus
________78 Type C  -  Diesel -        $134,398.00
________78 Type C  -  Propane -    $140,674.00
________78 Type C  -  Gas -            $128,776.00
________78 Type D  -  Diesel -        $155,632.00
 

1. Bid Approval to purchase one 30 passenger type C special needs bus

________ 30 Passenger Type C    (Special Education)  -  Diesel -               $152,892.00
_______ 30 Passenger Type C (Special Education)-  Propane -          $158,496.00
________30 Passenger Type C     (Special Education)  -  Gas -                    $148,364.00

Discussion:  Tim Towns, CTE Director/9-12 Supervisor, requests permission to advertise for qualifications for architectural services for the renovation of the recently purchased Save-A-Lot building.

Discussion:  Request to approve the BOEConnect annual maintenance fee of $3,000.
This electronic meeting format includes
Zoom integration
Secure login access for board and district staff
Password protected access for certain features and audiences
Access from any location with internet access
Search archived agenda and meeting related items in a flash
Ability to download and print attachments
Option to provide a public link to board meeting information
Calendar for tracking events of district interest
Links to legal documents (TCA, Attorney General Opinions, or online board policies)
Electronic voting

Discussion:  Request to approve the Special Education Consulting Agreement with Advanced Beyond Autism, Inc.  

Discussion:  Norma Mitchell, CFO, asks for approval for a work change order for Tennessee Asphalt Repair for paving at Gordonsville High School. The purpose of this change order is to add more paving than originally planned due to the new construction of the Gordonsville High
School Wellness Center. The additional paving is priced at the same price as the original bid per unit of asphalt.

Original Bid:               $114,838.00
Change Order:            $ 46,963.80
Total:                           $161,801.80