Public Meeting Agenda: August 15, 2023 at 5:00 PM - Smith County Board of Education Agenda

I. Call to Order

Agenda Item Type: Procedural Item

Discussion: The Smith County Board of Education met at 5:00 pm on Tuesday, August 15, at the Smith County Board of Education. Mr. Randy Glover provided the invocation and led the Pledge of Allegiance to the American Flag.

II. Welcome

Agenda Item Type: Procedural Item

Discussion: Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the August 15, 2023, meeting of the board to order.

III. Consent Items

Agenda Item Type: Consent Agenda

Action(s):

Motion carried:

Scotty Lewis (District 8) moved to accept the following Consent Items A & B as presented by the Director. Randy Glover (District 7) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

III.A. Board Minutes: Minutes of the Board - July 18, 2023 (Regular Meeting)

Agenda Item Type: Consent Item

Discussion: Request to approve the regular meeting minutes of the Board - Tuesday, July 18, 2023.

III.B. Permission to Bid Laptop Computers for the 2023-2024 School Year (Technology)

Agenda Item Type: Consent Item

Discussion: Request permission to bid laptop computers for the 2023-2024 school year (technology)

IV. Superintendent Actions

Agenda Item Type: Action Item

Discussion:

Summary - The Superintendent took the following actions:

Staff Placement

Katie McKinney, librarian position, Smith County Middle School
Brittany Gohlke, first grade teacher, Union Heights Elementary School
Kelli Brawner, full time cook, Defeated Elementary School
Jonathan Holland, Music Teacher, Smith County Middle School
Jeanette Bane, substitute cook, School Nutrition Department
Kathy Bennett, substitute cook, School Nutrition Department
Erica Apple, part time cook, Forks River Elementary School
Megan Malone, cook, Carthage Elementary School
Doris Glover, part time cook, Smith County High School
Monique Sanchez, Spanish teacher, Gordonsville High School
Zac Cole, fourth grade teacher, Carthage Elementary School
Erin Trainham, special education paraprofessional, Smith County High School
Bethany Dickens, part time cook, Union Heights Elementary School
Hilda Bailey, full time bus monitor, Transportation Department
Gary Ferrell, substitute bus driver, Transportation Department
William Wight, sixth grade ELA, Smith County Middle School
Isaac Flatt, paraprofessional, Gordonsville Elementary School
Kim Rigsby, special education paraprofessional, Carthage Elementary School
Molly Cripps, library paraprofessional, Gordonsville Elementary School and

Gordonsville High School

Patricia Lee, fourth grade teacher, Carthage Elementary School
Jenna Hackett, HOSA teacher, Gordonsville High School
Kimberly Williams, fourth grade teacher, Gordonsville Elementary School
Rachel Newman, K-3 teacher, Forks River Elementary School
Matt Davis, eighth grade teacher, Smith County Middle School
Lelani Faustina, special education pre-k, Carthage Elementary School
Renee Eden, paraprofessional, Smith County Middle School
Seth Lewis, IT Assistant, Central Office
Hollie Dickerson, fifth grade teacher, Forks River Elementary School
Dyson Satterfield, learning loss paraprofessional, Gordonsville High School
Amanda Claridy, paraprofessional, Carthage Elementary School
Jerri Lynn Brooks, fifth grade teacher, Smith County Middle School
Tiffany Gregory, special education paraprofessional, Carthage Elementary School
James Jacobs, custodian, Smith County High School

Substitutes

Amy Cornwell

Resignations

Amanda Hackett, school nurse, County-wide
Kathy Osborne, cook, Defeated Elementary School
Andrew Vaden, special education paraprofessional, Gordonsville High School
Melanie Candler, paraprofessional, Smith County Middle School
Stephanie Griffin, teacher, Gordonsville Elementary School
Lynn Brown, teacher, Gordonsville High School
Chelsea Mofield, guidance counselor, county-wide
Dylan Hackett, baseball coach, Smith County Middle School

4. Volunteers

Brett Hackett, volunteer football coach, Smith County High School
Ethan Underwood, volunteer assistant softball coach, Smith County Middle School
Wayne Young, volunteer assistant baseball coach, Smith County Middle School
Dennis West, volunteer assistant basketball coach, Smith County Middle School
Joey Foster, volunteer assistant football coach, Smith County Middle School
Chelsea Tucker, volunteer assistant girls basketball coach, Smith County Middle School
Beau Carr, volunteer assistant girls basketball coach, Smith County Middle School

V. New Business

Agenda Item Type: Action Item

V.A. Approval of School Fees (DES, FRS, GHS, SCHS, & UHS)

Agenda Item Type: Action Item

Action(s):

Motion carried:

Mark Jones (District 1) made the motion to approve school fees for DES, FRS, GHS, SCHS, & UHS. Scotty Lewis (District 8) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Discussion: Request to approve the following student school fees for the 2023-2024 school year:
See attached school requests

Defeated Elementary School
Forks River Elementary School
Gordonsville High School
Smith County High School
Union Heights Elementary School

V.B. Bid Approval for School Nutrition

Agenda Item Type: Action Item

Action(s):

Motion carried:

Marty McCaleb (District 3) made the motion to approve Mobile Fixture and Equipment as the vendor for a new Combi Oven, Tabletop Steamer, and Convection Oven for Carthage Elementary School and Defeated Elementary School for $57,045.00. Randy Glover (District 7) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Discussion: Request to approve the lowest bid of $57,045.00 to Mobile Fixture and Equipment for a new Combi Oven, Tabletop Steamer, and Convection Oven for Carthage Elementary School and Defeated Elementary School.

V.C. Approval of a 12% Raise for Certified Employees

Agenda Item Type: Action Item

Action(s):

Motion carried:

Scotty Lewis (District 8) made the motion to approve a 12% salary increase for certified employees. Mark Jones (District 1) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Discussion: Request to approve a 12% salary increase for certified employees

V.D. ESSER 3.0 Public Plan for Remaining Funds

Agenda Item Type: Action Item

Action(s):

Motion carried:

Tommy Manning (District 5) made the motion to approve ESSER 3.0 Public Plan for Remaining Funds. Randy Glover (District 7) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Discussion: Request to approve ESSER 3.0 Public Plan for Remaining Funds. Local educational agencies (LEAs) are required to update the ESSER 3.0 Public Plan every six months through September 30, 2023.

V.E. Safe Return to In-person Instruction and Continuity of Services Plan

Agenda Item Type: Action Item

Action(s):

Motion carried:

Joe Taylor (District 4) made the motion to approved the Safe Return to In-person Instruction and Continuity of Services Plan. Scotty Lewis (District 8) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Discussion: Request to approve the Safe Return to In-person Instruction and Continuity of Services Plan. LEAs are required to update the Safe Return to In-person Instruction and Continuity of Services Plan every six months through September 30, 2023.

V.F. Election of Board Chair and Vice-Chair 2023-2024 SY

Agenda Item Type: Action Item

Action(s):

Motion 1 carried:

Tommy Manning (District 5) Made the motion to approve Mr. Shoulders as the Chairman for the 2023-2024 School Year. Scotty Lewis (District 8) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

Motion 2 carried:

Ricky Shoulders (District 6) Made the motion to approve Mr. Scotty Lewis as the Vice-Chairman for the 2023-2024 School Year. Mark Jones (District 1) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

VI. Discussion - Student Enrollment Numbers (August 2023)

Agenda Item Type: Information Item

Discussion: Subject— Student Enrollment Numbers (August 2023)

Enrollment at the end of 2022-2023: PreK-12 - 3,037

Enrollment as of August 10, 2023: PreK-12 -

Presented by: Barry H. Smith, Director of Schools

VII. Annual Policy Review

Agenda Item Type: Information Item

Discussion:

Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting.

August

Policy 1.701, School District Planning
Policy 1.8011, Emergency Closings
Policy 1.803, Tobacco-Free Schools

Time: (August)

VIII. Executive Session

Agenda Item Type: Information Item

Action(s):

Motion 1 carried:

Tommy Manning (District 5) Made a motion to enter into Executive Session. Mark Jones (District 1) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

Motion 2 carried:

Marty McCaleb (District 3) Made the motion to exit Executive Session to return to the regular session. Scotty Lewis (District 8) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

IX. Adjourn

Agenda Item Type: Action Item

Action(s):

Motion carried:

Marty McCaleb (District 3) made the motion to adjourn. Joe Taylor (District 4) seconded the motion. Motion carried after a roll call vote:

David Apple (District 2): Absent
Ricky Shoulders (District 6): Y
Scotty Lewis (District 8): Y
Mark Jones (District 1): Y
Marty McCaleb (District 3): Y
Joe Taylor (District 4): Y
Tommy Manning (District 5): Y
Randy Glover (District 7): Y

No Action(s) have been added to this Agenda Item.

Comments:
Reminders:
September Board Meeting - Tuesday, September 19, 2023 @ SCBOE
October Board Meeting - Tuesday, October 10, 2023 @ SCBOE

Regular Board
Attendance Taken on 8/15/2023 at 4:56 PM
Mark Jones	Present
David Apple	Absent
Marty McCaleb	Present
Joe Taylor	Present
Tommy Manning	Present
Ricky Shoulders	Present
Randy Glover	Present
Scotty Lewis	Present
Present: 7, Absent: 1

August 15, 2023 at 5:00 PM - Smith County Board of Education Agenda

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