June 10, 2019 at 7:00 PM - Regular Meeting

1. CALL TO ORDER/ROLL CALL

2. CITIZEN'S HEARING (Any individual wishing to address the Board on any item appearing on the agenda shall sign in with the Board Clerk prior to the start of the meeting. The President of the Board will then acknowledge only those individuals whose names are listed to address the Board concerning any item appearing on the Board agenda)

3. CONSENT AGENDA All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of the following items.

3.1. MINUTES

3.1.1. May 13, 2019 - Regular Meeting

3.2. EXPENDITURES/REVENUE

3.2.1. General Fund Encumbrance #336-342 and Payments

3.2.2. Building Fund Encumbrance #50

3.2.3. Activity Fund

3.2.3.1. Activity Budgets

3.2.3.2. Activity Amendments

3.2.4. Treasurer's Report

3.2.4.1. Supplemental Appropriations

3.3. SUPERINTENDENT'S REPORT

3.3.1. Building Principal's Reports

3.3.2. Indian Education Report

3.3.3. Special Education Report

3.3.4. Curriculum Director's Report

4. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE 2019-2020 OKEMAH PUBLIC SCHOOLS TECHNOLOGY PLAN

5. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH OKLAHOMA SCHOOLS INSURANCE COMPANY (OSIG) FOR THE 2019-2020 SCHOOL YEAR

6. DISCUSSION, CONSIDERATION, VOTE TO APPROVE THE 2019-2020 ASSEMBLE PAPERLESS MEETING SUBSCRIPTION

7. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE ATTACHED ITEMS LISTED AS SURPLUS 

8. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE SANCTIONING BOOSTER CLUBS:

8.1. Panther Pride Athletic Booster Club

8.2. Band Booster Club

8.3. Oakes PTO

8.4. FFA/4H Booster Club

8.5. Girls Swish Club

8.6. Boys Swish Club

8.7. Pigskin Football

9. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE APPOINTMENT OF SPECIFIC DISTRICT ASSIGNMENTS FOR THE 2019-2020 SCHOOL YEAR:

9.1. Appointment of Kayleb Wilson as the Minutes Clerk, Encumbrance Clerk including Accounts Payable, and Payroll Clerk including Personnel and Human Resources

9.2. Appointment of April Shepard as the Activity Fund Clerk and Treasurer

9.3. Appointment of Angie Warren as Child Nutrition Director

9.4. Appointment of Amy Duncan as Federal Programs agent

9.5. Appointment of Holly Bryan as Deputy Minutes Clerk 

10. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE RENEWAL WITH OSSBA FOR POLICY MAINTENANCE FOR THE 2019-2020 SCHOOL YEAR

11. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE 2019-2020 CONTRACT WITH CLEARWATER ENTERPRISES

12. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE 1080 HOUR SYSTEM FOR THE 2019-2020 SCHOOL YEAR

13. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH NATIONAL ASSOCIATION OF FEDERALLY IMPACTED SCHOOLS (NAFIS) FOR THE 2019-2020 SCHOOL YEAR

14. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH ORGANIZATION OF RURAL OKLAHOMA SCHOOLS (OROS) FOR THE 2019-2020 SCHOOL YEAR

15. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CONTRACT WITH OKLAHOMA SCHOOL ASSURANCE GROUP (OSAG) FOR THE 2019-2020 WORKERS' COMPENSATION COVERAGE

16. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE 2019-2020 CONTRACT WITH J&J SCHOOL IMPACT AID SERVICES 

17. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CRW CONSULTING E-RATE SERVICES, LLC CONTRACT FOR THE 2019-2020 SCHOOL YEAR

18. DISCUSSION, CONSIDERATION, AND VOTE TO GO OR NOT TO GO INTO EXECUTIVE SESSION PURSUANT TO O.S. 25, SEC. 307 (B)(1), (B)(2),(B)(3), & (B)(7) TO DISCUSS THE FOLLOWING:

18.1. Extra Duty Assignment of 2018-2019 Special Olympics sponsors Karen Brewer, Carolyn Smith, Lynn Hurst, & Chad Underwood

18.2. Discussion of outgoing open transfers for the 2019-2020 school year

18.3. Approve or Deny incoming open transfers for the 2019-2020 school year

18.4. Hiring of Upper Elementary teacher

18.5. Extra Duty Assignment of Middle School cheer coach Dee Ann Duke

18.6. Rehire of support staff for the 2019-2020 school year at: Exhibit "A" - Administration Building - Holly Bryan (part time), April Shepard, Kayleb Wilson, Clay Klutts, & Mark Shandy

18.7. Rehire of support staff for the 2019-2020 school year at: Exhibit "B" - Oakes Elementary - Julie Butler, Florence Dearman, Angela Guinn, Kimberly Hawman, Cheryl McKee, James Turner, Becky Wells, Lynette Davids, Jeannine Greenwood, Krystal Harris, Kay Hutcherson, Martha Roberts, Mara Vaughan, Carol Wilkerson, Doyle Banks, Rachel Goff, and Guyla Jackson

18.8. Rehire support staff for the 2019-2020 school year at: Exhibit "C" - Middle School - Galen Bear, Le-Onna Bear, Kim Blackwood, Dara Collins, Jenesia Dunmire, Emily Hill, Janetta Klutts, Sage Klutts, Shari Lombard, Jessica Shandy, Kitty Titsworth, Angie Whisnant, and Jackie Wilbourn

18.9. Rehire of support staff for the 2019-2020 school year at: Exhibit "D" - High School - Angie Warren, Carolyn Smith, Tim Hogan, Virginia Smith, Annette Yocham, Mike Dunson, John Taylor, and Kathy Ogden

18.10. Entering Negotiations between Okemah Education Association and Board of Education for the 2019-2020 school year

18.11. Bank account signer changes at Citizens State Bank

18.12. Approve personnel to carry firearms at school pursuant to O.S. 25, SEC. 307 (B)(1) & (B)(7)

18.12.1. Employee "A"

18.13. Promotion or retention of student "A"

18.14. Promotion or retention of student "B"

18.15. Promotion or retention of student "C"

18.16. Promotion or retention of student "D"

18.17. Promotion or retention of student "E"

18.18. Promotion or retention of student "F"

18.19. Promotion or retention of student "G"

18.20. Promotion or retention of student "H"

18.21. Promotion or retention of student "I"

18.22. One-Time Extra Duty Stipend: Joe Turner, covering administrative duties for administrators on leave at the Middle School and Transportation

18.23. One-Time Extra Duty Stipend: Rachael Cooper, covering administrative duties for administrators on leave at the Middle School

18.24. One-Time Extra Duty Stipend: R. L. Vick, extra-duties as Superintendent Elect from April 1, 2019 through June 30, 2019

18.25. Interim-Superintendent (Dr. Bob Gragg) transition of roles and responsibilities to Superintendent-Elect (Mr. Ronald L. Vick) for the 2019-2020 school year

18.26. Discuss the sale of real property

19. ACKNOWLEDGE RETURN TO OPEN SESSION & STATEMENT BY BOARD PRESIDENT OF EXECUTIVE SESSION MINUTES

20. DISCUSSION, CONSIDERATION, AND VOTE ON THE FOLLOWING EXECUTIVE SESSION ITEMS:

20.1. Extra Duty Assignment of 2018-2019 Special Olympics sponsors Karen Brewer, Carolyn Smith, Lynn Hurst, & Chad Underwood
 

20.2. Approve or Deny incoming open transfers for the 2019-2020 school year
 

20.3. Hiring of Upper Elementary teacher

20.4. Extra Duty Assignment of Middle School cheer coach Dee Ann Duke
 

20.5. Rehire of support staff for the 2019-2020 school year at: Exhibit "A" - Administration Building - Holly Bryan (part time), April Shepard, Kayleb Wilson, Clay Klutts, & Mark Shandy
 

20.6. Rehire of support staff for the 2019-2020 school year at: Exhibit "B" - Oakes Elementary - Julie Butler, Florence Dearman, Angela Guinn, Kimberly Hawman, Cheryl McKee, James Turner, Becky Wells, Lynette Davids, Jeannine Greenwood, Krystal Harris, Kay Hutcherson, Martha Roberts, Mara Vaughan, Carol Wilkerson, Doyle Banks, Rachel Goff, and Guyla Jackson
 

20.7. Rehire support staff for the 2019-2020 school year at: Exhibit "C" - Middle School - Galen Bear, Le-Onna Bear, Kim Blackwood, Dara Collins, Jenesia Dunmire, Emily Hill, Janetta Klutts, Sage Klutts, Shari Lombard, Jessica Shandy, Kitty Titsworth, Angie Whisnant, and Jackie Wilbourn
 

20.8. Rehire of support staff for the 2019-2020 school year at: Exhibit "D" - High School - Angie Warren, Carolyn Smith, Tim Hogan, Virginia Smith, Annette Yocham
 

20.9. Entering Negotiations between Okemah Education Association and Board of Education for the 2019-2020 school year
 

20.10. Bank account signer changes at Citizens State Bank

20.11. Approve personnel to carry firearms at school pursuant to O.S. 25, SEC. 307 (B)(1) & (B)(7)

20.11.1. Employee "A"

20.12. Promotion or retention of student "A"

20.13. Promotion or retention of student "B"

20.14. Promotion or retention of student "C"

20.15. Promotion or retention of student "D"

20.16. Promotion or retention of student "E"

20.17. Promotion or retention of student "F"

20.18. Promotion or retention of student "G"

20.19. Promotion or retention of student "H"

20.20. Promotion or retention of student "I"

20.21. One-Time Extra Duty Stipend: Joe Turner, covering administrative duties for administrators on leave at the Middle School and Transportation
 

20.22. One-Time Extra Duty Stipend: Rachael Cooper, covering administrative duties for administrators on leave at the Middle School
 

20.23. One-Time Extra Duty Stipend: R. L. Vick, extra-duties as Superintendent Elect from April 1, 2019 through June 30, 2019
 

20.24. Interim-Superintendent (Dr. Bob Gragg) transition of roles and responsibilities to Superintendent-Elect (Mr. Ronald L. Vick) for the 2019-2020 school year
 

20.25. Possible discussion, consideration and vote to take necessary confidential action regarding the possible sale of property

21. NEW BUSINESS

22. VOTE TO ADJOURN