June 11, 2018 at 7:00 PM - Regular Meeting

1. CALL TO ORDER/ROLL CALL

2. CITIZEN'S HEARING (Any individual wishing to address the Board on any item appearing on the agenda shall sign in with the Board Clerk prior to the start of the meeting. The President of the Board will then acknowledge only those individuals whose names are listed to address the Board concerning any item appearing on the Board agenda)

3. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE AN EASEMENT FOR RURAL WATER DISTRICT #2 OR 30' ALONGSIDE AND ADJACENT TO THE EXISTING EASEMENT NEAR OAKES ELEMENTARY SCHOOL AND THE SKATING PARK

4. CONSENT AGENDA All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of the following items.

4.1. MINUTES

4.1.1. May 14, 2018 - Regular Meeting

4.1.2. May 21, 2018 - Special Meeting

4.1.3. May 30, 2018 - Special Meeting

4.2. EXPENDITURES/REVENUE

4.2.1. General Fund Encumbrance #326-331 and Payments

4.2.2. Building Fund Encumbrance #31 and Payments

4.2.3. Building Bond Fund (2017 Elec) 32 Encumbrance #8 and Payments

4.2.4. Sinking Fund 41 Encumbrance #1 and Payments

4.2.5. Activity Fund

4.2.5.1. Activity Budgets

4.2.5.2. Coke Commission

4.2.6. Treasurer's Report

4.2.6.1. Supplemental Appropriations

4.3. SUPERINTENDENT'S REPORT

4.3.1. Building Principal's Report

4.3.2. Indian Education Report

4.3.3. Special Education Report

4.3.4. Curriculum Director's Report

5. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE SUPERINTENDENT AS AUTHORIZED AGENT FOR THE DISTRICT

5.1. Appointment of Dr. Bob Gragg, (Interim) Superintendent, as Purchasing/Receiving agent, district representative in all matters concerning state and federal funds, including PL. 874, Child Nutrition, surplus property, Title programs, REAP, RLIS, Johnson O'Malley, E-Rate, TLE Evaluator, Executive Administrator for the district, Insurance and other items of district concern for the school year ending June 30, 2019

6. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE APPOINTMENT OF SPECIFIC DISTRICT ASSIGNMENTS

6.1. Appointment of Holly Bryan as the Minutes Clerk, Encumbrance Clerk including Accounts Payable, and Payroll Clerk including Personnel and Human Resources.

6.2. Appointment of April Shepard as the Activity Fund Clerk, Child Nutrition Director, and Treasurer

6.3. Appointment of Amy Duncan as Federal Programs agent

7. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE OKEMAH LOCAL 4-H TO TRAVEL OUT OF STATE TO FT WORTH, TX FOR A 1-DAY TRIP

8. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE STAFF TO TRAVEL OUT OF STATE TO DENVER, CO IN OCTOBER FOR A NATIONAL FORUM TO ADVANCE RURAL EDUCATION CONFERENCE

9. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE NAMING NEW HITTING FACILITY "TONY DEAN BASEBALL COMPLEX" OR "TONY DEAN BASEBALL FACILITY"

10. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE USING THE 1080 HOUR SYSTEM FOR THE 2018-2019 SCHOOL YEAR

11. DISCUSSION, CONSIDERATION, AND VOTE TO DECLARE LISTED ITEMS AS SURPLUS

12. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE CONTRACT WITH OKLAHOMA SCHOOLS RISK MANAGEMENT TRUST (OSRMT) FOR THE 2018-2019 SCHOOL YEAR

13. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE RENEWAL WITH OSSBA FOR POLICY MAINTENANCE SERVICE FOR THE 2018-2019 SCHOOL YEAR

14. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH OSSBA FOR THE 2018-2019 SCHOOL YEAR

15. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE UNEMPLOYMENT SERVICE AGREEMENT WITH OSSBA/OPSUCA FOR THE 2018-2019 SCHOOL YEAR

16. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE IMPACT AID APPLICATION CONTRACT WITH J & J SCHOOL SERVICES FOR THE 2018-2019 SCHOOL YEAR

17. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CRW CONSULTING E-RATE SERVICES, LLC CONTRACT FOR THE 2018-2019 SCHOOL YEAR

18. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH ORGANIZATION OF RURAL OKLAHOMA SCHOOLS (OROS) FOR THE 2018-2019 SCHOOL YEAR

19. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CONTRACT WITH OKLAHOMA SCHOOL ASSURANCE GROUP (OSAG) FOR THE 2018-2019 WORKERS' COMPENSATION COVERAGE

20. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CONTRACT WITH SHANDY BUS CONTRACTOR, LLC FOR BUS SERVICES FOR THE 2018-2019 SCHOOL YEAR

21. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE CONTRACT WITH CENTRAL PUBLIC SCHOOLS FOR THE 2018-2019 SCHOOL YEAR (TECHNOLOGY DIRECTOR CRAIG CHANCE)

22. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE USING HEARTLAND PAYMENT SOLUTIONS (NUTRIKIDS) FOR THE 2018-2019 SCHOOL YEAR

23. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE MEMBERSHIP RENEWAL WITH NATIONAL ASSOCIATION OF FEDERALLY IMPACTED SCHOOLS (NAFIS) FOR THE 2018-2019 SCHOOL YEAR

24. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE UPDATED TECHNOLOGY PLAN

25. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE AGREEMENT WITH MUSCOGEE (CREEK) NATION HEAD START FOR THE 2018-2019 SCHOOL YEAR

26. DISCUSSION, CONSIDERATION, AND VOTE TO APPROVE THE PARENT NOTIFICATION RENEWAL WITH SCHOOLMESSENGER FOR THE 2018-2019 SCHOOL YEAR

27. DISCUSSION, CONSIDERATION, AND VOTE TO GO OR NOT TO GO INTO EXECUTIVE SESSION PURSUANT TO O.S. 25, SEC. 307 (B)(1) AND (7) TO DISCUSS THE FOLLOWING:

27.1. Discussion of outgoing open transfers for the 2018-2019 school year

27.2. Approve or deny incoming open transfers for the 2018-2019 school year

27.3. Resignation of middle school custodian Brett McMahan

27.4. Hiring of band director

27.5. Hiring of upper elementary teacher

27.6. Hiring of elementary teachers

27.7. Hiring of middle school teacher

27.8. Hiring of elementary principal

27.9. Hiring of middle school counselor

27.10. Hiring of superintendent's secretary

27.11. Hiring of high school library aide

27.12. Hiring of custodians

27.13. Hiring of paraprofessional

27.14. Rehire of support staff for the 2018-2019 school year at: Exhibit "A" - Administration Building - Holly Bryan, April Shepard, Mark Shandy, and Clay Klutts

27.15. Rehire of support staff for the 2018-2019 school year at: Exhibit "B" - Oakes Elementary - Julie Butler, Lynette Davids, Flo Dearman, Rachel Goff, Angela Guinn, Krystal Harris, Kim Hawman, Kay Hutcherson, Guyla Jackson, Cheryl McKee, Martha Roberts, Stefanie Robison, James Turner, Jeannine Turner, Mara Vaughn, Becky Wells, Carol Wilkerson, and Heather Wind

27.16. Rehire of support staff for the 2018-2019 school year at: Exhibit "C" - Middle School - Galen Bear, Kim Blackwood, Dara Collins, JB Dunmire, Sage Klutts, Shari Lombard, Brett McMahan, Jessica Shandy, Kitty Titsworth, Melissa Turner, Angie Whisnant, Emily Worley, Jackie Wilbourn

27.17. Rehire of support staff for the 2018-2019 school year at: Exhibit "D" - High School - Fallon Gaxiola, Angie Warren, Carolyn Smith, Tim Hogan, Virginia Smith, Mike Dunson, John Taylor, and Kathy Ogden

27.18. Termination of employment upon the death of superintendent of schools, Tony Dean, effective May 28, 2018

27.19. Continuing contract with Dr. Bob Gragg as Interim Superintendent for the school year beginning July 1, 2018

27.20. Continuing contract with Barlow Education Management Services, LLC to furnish Okemah School District with an Interim Superintendent for the school year beginning July 1, 2018

27.21. Shared Superintendent salary assistance application with the Oklahoma Department of Education for the school year beginning July 1, 2018

28. ACKNOWLEDGE RETURN TO OPEN SESSION & STATEMENT BY BOARD PRESIDENT OF EXECUTIVE SESSION MINUTES

29. DISCUSSION, CONSIDERATION, AND VOTE ON THE FOLLOWING EXECUTIVE SESSION ITEMS:

29.1. Approve or deny incoming open transfers for the 2018-2019 school year

29.2. Resignation of middle school custodian Brett McMahan

29.3. Hiring of band director

29.4. Hiring of upper elementary teacher

29.5. Hiring of elementary teachers

29.6. Hiring of middle school teacher

29.7. Hiring of elementary principal

29.8. Hiring of middle school counselor

29.9. Hiring of superintendent's secretary

29.10. Hiring of high school library aide

29.11. Hiring of custodians

29.12. Hiring of paraprofessional

29.13. Rehire of support staff for the 2018-2019 school year at: Exhibit "A" - Administration Building - Holly Bryan, April Shepard, Mark Shandy, and Clay Klutts

29.14. Rehire of support staff for the 2018-2019 school year at: Exhibit "B" - Oakes Elementary - Julie Butler, Lynette Davids, Flo Dearman, Rachel Goff, Angela Guinn, Krystal Harris, Kim Hawman, Kay Hutcherson, Guyla Jackson, Cheryl McKee, Martha Roberts, Stefanie Robison, James Turner, Jeannine Turner, Mara Vaughn, Becky Wells, Carol Wilkerson, and Heather Wind

29.15. Rehire of support staff for the 2018-2019 school year at: Exhibit "C" - Middle School - Galen Bear, Kim Blackwood, Dara Collins, JB Dunmire, Sage Klutts, Shari Lombard, Brett McMahan, Jessica Shandy, Kitty Titsworth, Melissa Turner, Angie Whisnant, Emily Worley, Jackie Wilbourn

29.16. Rehire of support staff for the 2018-2019 school year at: Exhibit "D" - High School - Fallon Gaxiola, Angie Warren, Carolyn Smith, Tim Hogan, Virginia Smith, Mike Dunson, John Taylor, and Kathy Ogden

29.17. Termination of employment upon the death of superintendent of schools, Tony Dean, effective May 28, 2018

29.18. Continuing contract with Dr. Bob Gragg as Interim Superintendent for the school year beginning July 1, 2018

29.19. Continuing contract with Barlow Education Management Services, LLC to furnish Okemah School District with an Interim Superintendent for the school year beginning July 1, 2018

29.20. Shared Superintendent salary assistance application with the Oklahoma Department of Education for the school year beginning July 1, 2018

30. NEW BUSINESS

31. VOTE TO ADJOURN