August 26, 2025 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
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I. Call to Order
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II. Pledge to the Flag
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III. Recognition of Visitors
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IV. Special Recognition
Speaker(s):
Cindy Luttrell, Jeff Townsley
Comments:
Time:
(10 minutes)
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V. Public Comment Period
Time:
(20 Minutes)
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VI. Conflict of Interest Statement
Comments:
Chair to Board Members:
Chair to Board Members:
Chair to Board Secretary:
Time:
(5 Minutes)
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VII. Approval of Agenda
Time:
(5 Minutes)
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VIII. Consent Agenda
Time:
(5 minutes)
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VIII.A. Consideration of Approving Minutes of July 22, 2025, Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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VIII.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the July report to the Board.
Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _XX/XX/XXX________________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Richard Tipton, Dr. Jason Horne, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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VIII.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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IX. Action Items
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IX.A. Consideration of Accepting July 2025 Financial Statements
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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IX.B. Consideration of Accepting June 2025 Preliminary Financial Statement
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: A preliminary year-end financial statement is presented to the Board of Education each year. Summary of Major Elements: Attached is the following June 2025 Preliminary Financial Statement:
Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IX.C. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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IX.D. Consideration of Approving George Clem Generator Move
Speaker(s):
Dr. Jason Horne
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: As part of the Greeneville City Schools facility plan, all offices, classrooms, warehouse, buses, and bus garage will be moved from the George Clem building to the Greeneville Career & Technical Academy. In order to continue to provide an un-interrupted power source to the GCS data center the generator currently located at George Clem will be moved to the GCTA building. After consulting with an electrical engineer, Dave Wright Architect created bid documents and bids were solicited. Summary of Major Elements: Several companies attended the pre-bid meeting, and a total of 2 electrical contractors submitted bids. The two bids are as follows: Allen Brothers Construction Inc. (Formerly Massey Electric) $58,074.00 C & C Millwright Maintenance Co. 67,940.00 The low bid from Allen Brothers is being recommended for approval. Director of Schools' Recommendation: Approval Impact on Resources: Capital Funds will be utilized. Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IX.E. Consideration of Approving Participation in Public Entity Partners Grant Program: Safety Partners
Speaker(s):
Dr. Jason Horne
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: ___Required by PEP to finalize grant reimbursement process_______________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The district is a member of the Public Entity Partners (PEP), and there are various opportunities to participate in grant programs and other incentives. Summary of Major Elements: Permission is being requested to participate in the PEP Safety Partners Grant Program. Funds have been awarded after a grant was written and submitted to purchase slip-resistant shoes for employees working throughout the district in School Nutrition and Custodial roles. The grant will provide up to $2,000 in matching funds for this purpose. This is an effort to reduce/avoid slips, trips, and falls among employees working in school cafeterias. Director of Schools' Recommendation: Approval Impact on Resources: District funds and PEP grant funds will be combined. Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IX.F. Consideration of Approving Purchase of Three HVAC Units
Speaker(s):
Dr. Jason Horne
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Three HVAC units need replacement because they have quit working and are at the end of their usable life. Two of the units are large, rooftop, water source heat pumps that will be replaced at Hal Henard gymnasium, and the other is for the GHS band room. The third unit is an indoor, water-source heat pump unit to be installed in the Eastview gymnasium. Summary of Major Elements: All three units to be purchased are Trane and water source heat pumps. Each will be purchased off a shared purchasing cooperative contract. All three units will cost a total of $95,358.00 Director of Schools' Recommendation: Approval Impact on Resources: Maintenance funds will be utilized. Timetable for Further Review/Action: None
Time:
(5 Minutes)
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X. Director's Report
Time:
(5 minutes)
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XI. Legislative Update
Speaker(s):
Pam Botta
Time:
(5 Minutes)
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XII. Adjournment
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