October 27, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Pumpkin Chunkin 2025 - HS Industrial Tech & CTE Students ASBSD School Board ALL Award
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4. Review of Board Working Agreements:
Rationale:
Making Connections
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5. Public Forum:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for October 14, 2025.
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7.B. Approve Financial Reports
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7.C. Approve the Purchases and Issuing of Accounts Payable.
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7.D. Approve the Cooperative Agreement between Youth and Family Services and Douglas School District for the 2025-26 School Year.
Rationale:
Annual agreement for the Head Start progam.
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7.E. Approve an additional $7,150.72 for the additional Pre- Kindergarten class.
Rationale:
Added Pre-Kindergarten class.
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7.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. 1. Summer/Fall Activities Update.
Rationale:
Activities Office will present the board with the following items:
- Data from the first summer of Patriot Power - Fall athletic participation numbers - Activities staff annual goal - Digital registration and ticketing updates
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10. Superintendent Items:
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10.A. Approve Student Assignment Request as recommended for the 2025–26 school year.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Open Enrollment Application under the Board Policy JECB, Emergency Clause as recommended for the 2025-26 school year.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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11.A. Approve the following grant budgets:
McKinney-Vento Homeless Children & Youth
Recommended Motion(s):
Approve grant budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The State recently approved our request for a $20,000 grant through the McKinney-Vento Homeless Children & Youth program. These funds will be utilized to provide services and supplies for families in need, as well as training for Douglas staff to serve those same families.
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12. Operational Support Services Items:
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12.A. Hear Informational Reading of Revised Board Policy BD - School Board Meetings
Rationale:
This revision includes a reference to state law changes.
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12.B. Hear Informational Reading of Revised Board Policy BDC - Executive Sessions
Rationale:
The proposed policy change adds clarity to the acceptable reasons the Board of Education may enter executive session, specifically addressing emergency, safety, and security matters. This addition ensures that sensitive discussions related to the protection of students, staff, and district property are conducted appropriately and in compliance with open meeting laws.
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12.C. Hear Informational Reading of Revised Board Policy BDDE - Parliamentary Procedure
Rationale:
The proposed update to the parliamentary procedure policy includes minor formatting revisions to improve readability and consistency.
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12.D. Hear Informational Reading of Revised Board Policy CBA - Superintendent Job Description
Rationale:
The revised superintendent job description transitions from a traditional task-based format to a leadership competency framework emphasizing Shared Vision, Culture of Learning, Leadership and Management, Family and Community, Ethics, and Societal Context.
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12.E. Hear Informational Reading of Revised Board Policy IIBFA - Use of Artificial Intelligence Technology.
Rationale:
The revised Use of Artificial Intelligence Technology policy removes references to specific AI tools and incorporates minor wording changes. These updates clarify the policy’s intent while maintaining its original guidance on the responsible and equitable use of AI within the district.
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12.F. Hear Informational Reading of Revised Board Policy JFC - Student Conduct
Rationale:
The revised Student Conduct policy includes updates to address the crime of juvenile sexting and other related legal references.
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12.G. Hear Informational Reading of Revised Board Policy JFA - Student Due Process Rights
Rationale:
The revised Student Due Process Rights policy removes redundant procedural details to streamline and clarify the policy. These changes maintain alignment with current state laws and district procedures while improving readability and consistency across policy documents.
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12.H. Hear Informational Reading of Revised Board Policy JFCD - Student Bullying
Rationale:
The revised Student Bullying policy adds a reference to the crime of juvenile sexting to ensure consistency with current legal definitions and reporting requirements.
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12.I. Hear Informational Reading of Revised Board Policy JFCH - Alcohol and Other Drug Use by Students
Rationale:
The revised Alcohol and Other Drug Use by Students policy removes references that categorized tobacco, e-cigarettes, and vaping devices alongside alcohol and drug use. This change resolves a conflict with Policy AEA Tobacco and Vaping Free Schools and ensures consistent and accurate policy alignment across related areas.
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13. Reports:
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13.A. Superintendent:
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13.A.1. Follow Up On Parent Caregiver Survey Pulse Check
Rationale:
As part of our continuous improvement work with Studer, we launched a parent/caregiver survey in the Spring of 2025. During parent teacher conferences, we asked parents/caregivers to complete a quick 3-question survey. We will take a moment to look at the district data on progress we made.
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13.A.2. Studer Employee Engagement Survey Overview.
Rationale:
Our staff experience survey closed on Monday, October 20, 2025. I plan to give you a brief overview of how many staff participated and next steps we will take as a district to process survey results.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
November 10 - BOE Meeting, 5:00 pm November 11 - Holiday, No School November 24 - BOE Meeting, 5:00 pm November 26-28 - Thanksgiving Break December 4 - CO Annual Staff Openhouse, 8:00-3:30 |
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15. Executive Session for personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session.
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16.A. Approve Personnel Action
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16.B. T. Ladwig Request for Waiver of Liquidated Damages.
Recommended Motion(s):
Motion to assess liquidated damages of $4,000 per Board Policy GCPB - Resignation of Professional Staff Members. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Request for waiver attached.
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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