August 11, 2025 at 6:00 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Appoint or Not to Appoint Lisa Fulton as Deputy Minutes Clerk for the 2025-2026 School Year

3. Vote to Approve or Not to Approve Minutes of July 21, 2025, Special Meeting

4. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #217-318;  P.O. #50392-50423; totaling $1,561,481.19
     b.  Building Fund:  P.O. #65-86; totaling $89,747.82 
     c.  Child Nutrition Fund:  P.O. #16-18; totaling $3,800.00 
     d.  2014 Election - Bldg. Bonds:  P.O. #1-2; totaling $1,560,000.00 
     e.  2021 Election - Bldg Bonds:  P.O. #3-5; totaling $2,081,247.50 
     f.   Activity Fund:  P.O. #40-121; totaling $87,319.21
     g.  Athletic  Fund:  P.O. #42-103; totaling $74,406.59 

5. Treasurer’s Management of Funds and Investment Report

6. New Business

7. Superintendent’s Report
     a.  Budget &  Finance
     b.  Bond Issue Update
     c.  Policy & Procedures
     d.  District News

8. Discussion and possible action to approve or not to approve the contract with Exterior Solutions Group LLC and The Oklahoma Purchasing System (TOPS) for the masonry repairs at Ada Junior High School

9. Discussion and Possible Action to Revise the following Ada Board of Education policies and forms
     a.  Ada Board of Education Policy DAA - Nondiscrimination
     b.  Ada Board of Education Policy DABB - Records Investigation
     c.  Ada Board of Education Policy DBCA - Standards of Performance and Conduct for Teachers
     d.  Ada Board of Education Policy DEC-R7 - Maternity Leave (Regulations)
     e.  Ada Board of Education Policy DEFA-R1 - Sick Leave Sharing Program
     f.   Ada Board of Education Policy DO - Termination of Employment of Teachers
     g.  Ada Board of Education Policy DO-R - Teacher Termination Procedures
     h.  Ada Board of Education Policy DOAC - Support Personnel, Suspension, Demotion, Nonrenewal, or Termination
      i.  Ada Board of Education Policy FEG - Student Transfers for Children of Active-Duty Military Members
      j.  Ada Board of Education Policy FFACA - Medication:  Administering to Students
      k.  Ada Board of Education Policy FFG - Reporting Suspected Abuse

10. Discussion and Possible Action to Adopt the following OSSBA Policy  FNC - Student  Conduct

11. Vote to Appoint or Not to Appoint Pat Liticker, Superintendent, as the designated Authorized Representative for Ada City Schools for the OSDE Child Nutrition Programs

12. Vote to Appoint or Not to Appoint Lisa Fulton and Kelly Howry as authorized representatives to legally sign on behalf of the LEA all current fiscal year expenditures, reports, disbursement, and cash receipts filed with OSDE for the purpose and objectives set forth in the terms and conditions of the federal awards.  

13. Vote to Approve or Not to Approve the 2025-2026 TLE Evaluators as listed on the attached schedule

14. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2025-2026 school year

15. Vote to Approve or Not to Approve 2025-2026 Gifted and Talented Experience Plan (G.A.T.E.)

16. Discussion concerning Facilities Agreement with East Central University

17. Discussion and possible action to approve Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2025-2026

18. Discussion and possible action on Memorandum of Understanding of an Interagency Agreement Between The Chickasaw Nation Early Childhood Program and Ada City Schools

19. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment

20. Vote to Approve or Not to Approve Out-of-State Travel as shown on attachment

21. Vote to Approve or Not to Approve Activity Fund Fundraisers as listed:

      a.  AHS Technology Engineering - Project 989
           Fundraisers:  Nothing Bundt Cakes and  Pancake Fly-in
           Purpose:  to cover aviation and TSA activity entry fees and travel costs

22. Vote to Approve or Not to Approve 2025-2026 Home Football Official Contracts

23. Vote to Declare or Not to Declare Items Listed on Attachment as Surplus

24. This item is provided to facilitate discussion of the District's Strategic Plan
     a. Academics and Instruction
     b. Character and Culture
     c. Budget and Finance         

25. Vote to Approve or Not to Approve Workshop Requests as listed on attachment

26. Board Member Continuing Ed Credits Update

27. Vote to Accept or Not to Accept FY2026 Revenue
     a. Local Funds - Ad Valorem Previous Years - $42,021.75
     b. Local Funds - County 4 Mill Ad Valorem - $3,838.29 
     c. Local Funds - County Apport. (Mortgage Tax) - $7,135.52
     d. Local/State Funds Prior Year Reimbursements - 80,621.61
     e. State Funds - Gross Production Tax - $22,102.91
     f. State Funds - Motor Vehicle Collections - $25,187.78 
     g. State Funds - Rural Electric Coop - $985.48 
     h. State Funds - State School Land Earnings - $39,101.92 
     i.  State Funds - Vehicle Tax Stamps - $64.07 
     j.  District contract - T-Mobile - $650.00 
     k. JOM Prior Year Reimbursements - $45,917.77
     l.  OK Gear Up FY2026 funds - $124,595.21
   m.  Federal Funds - Prior Year Reimbursements - $8.855.22 

28. Comments by Board Members

29. Vote to Convene or Not to Convene to Executive Session for the discussion and possible board action of adjuncting Brooke Holman as certified Fine Arts Dance Performance and Production instructor; discussion and possible board action to hire one (1) cafeteria employee, one (1) special ed paraprofessional, one (1) AJHS math teacher; and one (1) paraprofessional, two (2) student coaches; and to accept resignations of Angela Koehler, Rio Peterson, Kendall Drake, Emmalie Thomas, Kassie Nolen, Tonya Westball, Nancy Trent, Joleen Eikenberry, Kristina Milam, and to accept the retirement of Ronnie Anderson    25 O.S. Section 307(B)(1) 

30. Acknowledge Return to Open Session

31. Statement of Executive Session Proceedings

32. Action items:  

32.a. Vote to adjunct Brooke Holman as Fine Arts Dance Performance and Production Instructor for the 2025-2026 school year

32.b. Vote Hire or Not to Hire Personnel listed on "Personnel" Attachment   25 O.S. Section 307 (B)(1)

32.c. Vote to accept or not to accept resignations are listed on "Personnel" attachment

32.d. Vote to accept the retirement of Ronnie Anderson

33. Vote to Adjourn