February 12, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of January 8, 2024 Regular Meeting

3. PUBLIC COMMENT
The requests for public comment are in compliance with Ada Board of Education policies BED - Board of Education Meeting Public Participation and BED-R - Board of Education Meetings Public Participation (Regulation).  Requests to speak were received within five business days prior of the regularly scheduled meeting as stated in Ada Board of Education policy BED-R.  Unless an extension of time is granted, a time limit of five minutes is established for individuals desired to address the Board and/or specific comments.   

4. Vote to approve or not to approve the 2022-2023 Audit Report as presented

5. Ada High Schools Principal's Report

6. Discussion and possible action to accept the Guaranteed Maximum Price of $206,121.87 from MacHIll Construction for the Softball Field House Additions

7. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #744-843; #50484-50491
     b.  Building Fund:  P.O. #168-183 
     c.  Cafeteria  Fund:  P.O.#23-26  
     d.  Bond Fund 2021:  P.O. #11-12 
     e.  Gifts Fund:  P.O. #65-84 
      f.  Activity Fund:  P.O. #329-383 
     g.  Athletic Fund:  P.O. #330-397 

8. Treasurer’s Management of Funds and Investment Report

9. New Business

10. Superintendent’s Report
     a.  Legislative Update
     b.  Bond Project Update
     c.  District News

11. Vote to Revise or Not to Revise Ada City Schools Policy as listed below:
     a. CO - Child Nutrition and Physical Fitness Program

12. Discussion and review of Child Nutrition Triennial Assessment

13. Discussion and possible action to enter an Science Course Adjunct Instruction Agreement with Pontotoc Technology Center as presented

14. Discussion and possible action to approve the Application for Extended Family or Medical Leave on behalf of Holley "Katy" Davis as presented

15. Discussion and possible action to approve the Out-of-State Travel Requests as listed below:
     a. Girls HS Golf  (5-7 girls; 1 sponsor) - to Pottsboro, Texas - March 18, 2024
     b. Boys HS Track Team (15 students; 4 sponsors)  - to Tioga, Texas - March 21, 2024

16. Vote to Declare or Not to Declare Items listed on attachment as Surplus

17. Discussion of Strategic Plan
     a. Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  ARP Use of Funds
    b.  Character and Culture
    c.  Finance and Budget
          i.  Bond Issue Discussion

18. Vote to Approve or Not to Approve Activity Fund Fundraiser as requested below by Mrs. Merrie Palmer:
     a.  Fundraiser: Crowd Funding for One Act Play State Rings for AHS Competitive Drama - Project 929

19. Vote to Approve or Not to Approve Workshop Expenditures as Listed on Attachment

20. Board Member Training Points Update

21. Comments by Board Members

22. Vote to Accept or Not to Accept the Following Funds:
     a.  State of OK - Nat'l Board Certified Bonus - $14,100.00
     b.  State of OK - Textbooks - $1,742.66
     c.  State of OK - DHS Job Training - $92.87
     d.  State of OK - ARP Flowthrough - $1,086.69
     e.  State of OK - ARP-ESSER III Homeless II - $4,580.20

23. Vote to accept or not to accept the resignations received to date

24. Vote to Convene or Not to Convene to Executive Session for discussion and possible action of hiring Superintendent, discussion and possible action on Superintendent's 2024-2025 contract; discussion and possible action on the employment of District Treasurer, and discussion and possible employment of three (3) paraprofessionals, one (1) student coach, and one (1) athletic support personnel  25 O.S. SECTION 307(B)(1)

25. Acknowledge Return to Open Session

26. Statement of Executive Session Proceedings

27. Action Items:

27.a.  Vote to Hire or Not to Hire District Superintendent   25 O.S. SECTION 307(B)(1)

27.b. Vote to Approve or Not to Approve District Superintendent Contract  25 O.S. SECTION 307(B)(1)

27.c. Vote to Hire or Not to Hire District Treasurer   25 O.S. SECTION 307(B)(1)

27.d. Vote to Hire or Not to Hire Personnel listed on attachment  25 O.S. SECTION 307(B)(1)

28. Vote to Adjourn