November 13, 2023 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of October 9, 2023 Regular Meeting 

3. Pontotoc Technology Center Report by Superintendent Travis Graham

4. Ada Early Childhood Center's Principal's Report

5. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #578-668; #50447-50465- totaling $247,043.31
     b.  Building Fund:  P.O. #121-136 - totaling $33,333.47
     c.  Child Nutrition Fund:  P.O.#21-22 - totaling $1,161.69
     d.  2021 Combined Purpose Bonds:  P.O. #9 - totaling $1,270.00
     e.  Gifts Fund:  P.O. #13-60 - totaling $41,737.74
     f.  Activity Fund:  P.O. #217-277 - totaling $64,265.63
     g.  Athletic Fund:  P.O. #174-221 - totaling $117,275.74

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  Bond Project Update
     b.  District News

9. Vote to Revise or Not to Revise Ada Board of Education policies:
      a. CHC - Bids and Quotations

10. Vote to Rescind Ada Board of Education Policies:
     a.  DNA-P - Teacher Performance Evaluation Procedures
     b.  FFACB - Self-Administration of Inhaled Asthma Medication

11. Discussion and possible board action to hire Kenda Harris as a certified adjunct elementary teacher at Washington Grade Center

12. Vote to Approve or Not to Approve Stipend for Cougar Academy Teachers

13. Discussion of the Ada City Schools Board of Education Meeting Dates for 2024

14. Discussion of the Ada City Schools GATE (Gifted and Talented Experience) Advisory Committee Meeting Dates for 2024

15. Vote to Approve or Not to Approve Basketball and Wrestling Officials Contracts for December of the 2023-2024 season 

16. Presentation, Review, and Acknowledgement of Receipt of 2022 State Dropout Report

17. Presentation, Review, and Acknowledgment of Receipt of State Regents for Higher Education Remediation Report

18. Discussion and possible board action on the following Out-of-State Travel Request:

• AHS Baseball - Gulf Shores, Alabama - Gulf Shores Classic - March 8-15, 2024

19. Vote to Approve or Not to Approve the following Activity Fund Fundraisers
      a.  Willard - Project 934 - Pigskins Rib Meals Fundraiser to raise funds to purchase boys and girls 6th grade basketball uniforms, basketballs for PE and athletic classes, and 9 Square for playground for use by all students 
     b.  AJH Business Professionals of America - Project 939 - Selling Little Ceasar's Pizza Kits, Candy & Suckers to raise funds for State and National Leadership Conference expenses
     c.  AHS Business Professionals of America - Project 939 - BPA students selling pizza slices to raise funds for BPA State and National Conference 

20. Discussion and possible board action to approve a written Resolution in accordance with 70 O.S. Section 5-129 to transfer funds from the Channel One activity account to the following accounts:

• Mock Trial - Project 975 - $900.00
• Competitive Drama - Project 929 - $380.00
• Art Club - Project 990 - $210.00
• Performing Arts - Project 941 - $970.00
• Tech Engineering/Aviation - Project 989 - $730.00
• Couganns - Project 949 - $200.00
• Cheer - Project 946 - $210.00
• Spanish Club - Project 967 - $1,645.00
• Girls Basketball - Fund 63, Project 852 - $2,650.00

21. Vote to Approve or Not to Approve Amendment to 2023-2024 School Purchasing Resolution as shown on attachment

22.  Discussion of Strategic Plan
    a.  Academics and Instruction
          i.  2024-2025 Academic Calendar Discussion
         ii.  Return to Learn Plan 2.0
        iii.  ARP Use of Funds
   b.  Character and Culture
   c.  Finance and Budget
           i.  Bond Issue Update

23. Review of Board Member Training Points

24. Vote to Approve or Not to Approve Workshop Expenditures as shown on attachment

25. Comments by Board Members

26. Vote to Accept or Not to Accept Resignations received to date.

27. Vote to Convene or Not to Convene to Executive Session for the discussion of hiring personnel for the following positions: two (2) custodians; two (2) teacher assistants; one (1) SpEd paraprofessional; one (1) SpEd teacher  25 O.S. Section 307(B)(1)

28. Acknowledge Return to Open Session

29. Statement of Executive Session Proceedings

30. Action Items:

30.a. Vote to Hire or Not to Hire Personnel for the following positions:  two (2) custodians; two (2) teacher assistants; one (1) SpEd paraprofessional; one (1) SpEd teacher 

31. Vote to Adjourn