September 11, 2023 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Discussion and possible action to appoint a Deputy Board Clerk for the meeting of September 11, 2023

3. Vote to Approve or Not to Approve Minutes of August 14, 2023 Meeting

4. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #307-444; #50393-50424 
     b.  Building Fund:  P.O. #80-100 
     c.  Child Nutrition Fund:  P.O. #16
     d.  Gifts Fund:  P.O. #5-11 
     e.  Activity Fund:  P.O. #96-163 
      f.  Athletic Fund:  P.O. # 81-149
     g. Combined Purpose Bonds Fund 37:  P.O. #5-6

5. Treasurer’s Management of Funds and Investment Report

6. New Business

7. Bond Project Update

8. Vote to Approve or Not to Approve the amended contract with MacHill Construction Contract 

9. Superintendent’s Report
     a.  2023-2024 Enrollment Update
     b.  District News

10. Vote to Approve or Not to Approve 2023-2024 Estimate of Needs and Financial Statement of the Fiscal Year 2022-2023

11. Vote to Approve or Not to Approve 2023-2024 General Fund Comprehensive Budget

12. Vote to Approve or Not to Approve the 2023-2024 Schools Purchasing Allocation Resolution

13. Discussion and possible board action to revise Ada City Schools Activity Student Drug Testing Policy

14. Vote to Approve or Not to Approve Service Agreement with Weaver Drug Testing Lab

15. Vote to Approve or Not to Approve the Contract Agreement between Ada City Schools and Betsy Chen, BCBA

16. Vote to Adopt or Not to Adopt OSSBA Policies:
     a.  DEC-R7 - Maternity Leave (Regulations)
     b.  EHBA - Equal Education Opportunities

17. Vote to Approve or Not to Approve Revisions to the following Ada Board of Education policies:
     a.  BE - Board of Education Meetings and Notification Procedures
     b.  CKC - Safety Drills
     c.  CN-R1 - School Transportation (Regulations)
     d.  DEC-R1 - Sick Leave Certified Personnel (Regulations)
     e.  DECA - Family Medical Leave
      f.  DEFA-R1 - Leave Sharing Program (Regulation)
     g.  EGG - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process
     h.  FB-E2 - Written Notice to Known parties Regarding Allegations of Sexual Harassment
     i.  FFACDA - Administration of Emergency Opioid Antagonists
     j.  FOD - Suspension of Students
     k.  FOD-R - Suspension of Students (Regulation)
     l.  GBA - Open Records Act

18. Vote to Approve No Revisions to Capacities listed in Ada Board of Education Policy FE - Student Transfers    

19. Vote to Approve or Not to Approve Recommended Frequency for Professional Development Training

20. Vote to Approve or Not to Approve the 2023-2024 Alternative Education Plan

21. Vote to Approve or Not to Approve the 2023-2024 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule

22. Vote to Approve or Not to Approve the 2023-2024 TLE Evaluators as listed on the attached schedule.

23. Vote to Approve or Not to Approve Entry Year Teachers Mentors as listed on the attached schedule

24. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule

25. Discussion and possible board action to pass a board resolution to transfer funds as listed below in accordance with 70 O.S. Section 5-129:
     a.  Transfer $2,000.00 from Project 953, Class of 2024, to Project 951, Class of 2025
     b.  Transfer $651.18 from Project 950, Class of 2023, to Project 915, Channel One
     c.  Transfer $651.17 from Project 950, Class of 2023, to Project 920, Ruff Riders

26. Vote to Approve or Not to Approve Activity Fund Fundraisers as outlined on attachment

27. Vote to Approve or Not to Approve Surplus Items as listed on attachments

28. Discussion of Strategic Plan:
     a.  Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  ARP Use of Funds
        iii.  Truancy Court
     b.  Character and Culture
     c.  Budget and Finance
          i.  Bond Issue Update

29. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule

30. Vote to Accept or Not to Accept FY2023 Revenue:
     a.  District Contract - Sprint - $600.00
     b.  Local Sources of Revenue
          1. Ad Valorem Previous Years - $28,294.68  
          2. County 4 Mill Ad Valorem - $3,223.32
          3. County Apport. (Mortgage Tax) - $13,206.36
     c.  State Sources of Revenue 
          1. Gross Production Tax - $18,390.75
          2.  Motor Vehicle Collections - $97,866.26
          3.  Rural Electric Coop Tax - $1,238.83
          4.  State School Land Earnings - $24,924.21  
          5.  Vehicle Tax Stamps - $314.48 
          6.  Foundation & Salary Incentive - $1,223,892.68 
          7.  Flexible Benefits - $203,108.52
          8.  State Textbooks - $169,645.01 
     d.  Federal Funds
          1. Gear Up - $83,234.38   

31. Comments by Board Members

32. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion of hiring eight (8) originally hired as Non-Certified Instructional Specialists now as Certified Teachers; one (1) Occupational Therapy Assistant; one (1) Speech Therapist; four (4) part-time School Resource Officers; five (5) special ed paraprofessionals; one (1) teacher assistant; one (1) bus monitor; one (1) maintenance employee; one (1) part-time maintenance employee; and one (1) AHS custodian; and to accept the resignations of Shannon Kirby and Sean Burgess  25 O.S.Section 307(B)(1)

33. Acknowledge Return to Open Session

34. Statement of Executive Session Proceedings

35. Action Items:

35.a. Vote to Hire or Not to Hire Personnel as listed on attachment. 25 O.S. Section 307(B)(2)

35.b. Vote to Accept or Not to Accept the Resignations of Shannon Kirby and Sean Burgess  25 O.S. Section 307(B)(1)

36. Vote to Adjourn