June 12, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of May 8, 2023 Regular Board Meeting

3. Vote to Approve or Not to Approve Encumbrance Orders:
      FY2022-2023  
     a. General Fund:  P.O. #1141-1195;  P.O. #50510-50513 
     b. Building Fund:  P.O. #196-214
     c. Cafeteria Fund: P.O. #48-49 
     d. Gifts Fund:  P.O. #88-92 
     e. Activity Fund:  P.O. #428-438 
     f. Athletic Fund:  P.O. #545-573 
     FY2023-2024
     g.  General Fund:  P.O. #1-39    
     h.  Building Fund:  P.O. #1-6
      i.  Child Nutrition Fund:  P.O. #1-5

4. Treasurer’s Management of Funds and Investment Report

5. New Business

6. Superintendent’s Report
      a.  Finance and Budget
      b.  Policy and Legislation Update
      c.  Bond Issue Update
      d.  District News

7. Discussion and possible board action to revise the following Ada Board of Education Policies:  
     a.  FE - Student Transfers

8. Vote to Approve or Not to Approve Exclusive Radio Broadcast Agreement with SCORE Broadcasting

9. Vote to Approve or Not to Approve Membership in the Oklahoma School Assurance Group (OSAG) for the 2023-2024 School Year

10. Vote to Approve or Not to Approve Resolution to Join Oklahoma Schools Insurance Group (OSIG) for the 2023-2024 school year.

11. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated June 1, 2014 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement.

12. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated December 1, 2021 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement

13. Vote to Approve or Not to Approve E-Rate Letter of Agency with Kellogg & Sovereign Consulting and the associated fees  for the 2023-2024 School Year.

14. Vote to Approve or Not to Approve Agreement with Revitalize Therapy, LLC

15. Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2023-24 fiscal year

16. Vote to Approve or Not to Approve District Membership in the following Professional Organizations for the 2023-2024 school year:
     a.  Oklahoma State School Boards Associations (OSSBA)
     b.  Oklahoma Public Schools Resource Center (OPSRC)
     c.  Oklahoma Schools Advisory Council (OSAC)
     d.  Organization of Rural Oklahoma Schools (OROS)   

17. Vote to Approve or Not to Approve Student Activity Absences for Quarter 4 of the 2022-2023 School Year as attached

18. Discussion of Strategic Plan
a.  Academics and Instructions
         i.  Return to Learn Plan 2.0
        ii.  ARP Use of Funds
                   1.  C3 -- Cougars, Curriculum and Camp Summer Program
b.  Character and Culture
c.  Finance and Budget
         i.  Bond Issue Update
        ii.  Salary Schedule

19. Vote to Accept or Not to Accept the Following Funds:
     a.  Local Contract - Sprint Lease - $600.00
     b.  Local Funds - Ad Valorem Tax (Current Year) - $225,111.71
     c.  Local Funds - County 4 Mill Ad Valorem Tax - $32,079.81
     d.  State Funds - Gross Production Tax - $23,693.39
     e.  State Funds - Motor Vehicle Collections - $91,980.75
     f.   State Funds - Rural Electric Coop Tax - $1,506.49
     g.  State Funds - Teacher Induction & Mentor Program - $1,000.00
     h.  State Funds - Ace Technology - $14,505.02
      i.  State Funds - DHS Rehab - $1,509.08
      j.  Federal Funds - Special Ed Staff Development - $350.00
      k.  Federal Funds - CDC-COVID-19 - $100,418.42    

20. Comments by Board Members

21. Vote to Convene or Not to Convene to Executive Session for the ongoing evaluation of the Superintendent; to discuss the hiring of personnel for 2023-2024 school year as listed on the attached schedule; hiring of Summer School Staff as listed on attachment; and to accept the resignations of Stacy Parker, Amy Turley-Cusack, Travis Hathcote, Anji Langley, Steven Caldwell, Melanie Ellison, Madison Bess, Kaelyn Presley. 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118.

22. Acknowledge Return to Open Session

23. Statement of Executive Session Proceedings

24. Action Items:

24.a. Vote to Hire or Not to Hire Personnel Listed on "Personnel" Attachment for 2023-2024 School Year 25 O.S. Section 307(B)(1)

24.b. Vote to Hire or Not to Hire Summer School Staff as listed on attachment

24.c. Vote to Accept or Not to Accept Resignations of Stacy Parker, Amy Turley-Cusack, Travis Hathcote, Anji Langley, Steven Caldwell, Melanie Ellison, Madison Bess, Kaelyn Presley 25 O.S.Section 307(B)(1)

25. Vote to Adjourn