May 8, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of the April 10, 2023, of the Regular Board Meeting

3. Recognition of Ada City Schools Employees:
     a.  Site Teachers of the Year
     b.  OERB Teacher of the Year
     c.  Support Staff Member Display of Exemplary Service
     d.  AEROS Southeast Oklahoma Teacher of the Year
     e.  2023 State Department of Education Awards for Arts Excellence

4. Aware Grant Presentation

5. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund P.O. #1095-1140; P.O. #50504-50509 
     b.  Building Fund P.O. #184-195 
     c.  Child Nutrition P.O. #44-47 
     d.  Gifts Fund P.O. #84-87 
     e.  Activity Fund P.O. #383-427 
     f.  Athletic Fund P.O. #506-544 

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  School Finance and Budget Information
     b.  Legislation
     c.  Bond Project Update
     d.  Graduation Procedures
     e.  District News

9. Vote to Revise or Not to Revise Ada Board of Education Policies:
     a.  Policy FO-R5 - Restraints and Seclusion

10. Vote to Approve or Not to Approve 2023-2024 Southwest Food Service Excellence, Inc Contract.

11. Vote to Approve or Not to Approve 2023-2024 Agreement with Latchkey Child Services, Inc.

12. Vote to Approve or Not to Approve Memorandum of Understanding with Lighthouse Behavioral Wellness Centers for 2023-2024 school year

13. Vote to Approve or Not to Approve 2023-2024 Memorandum of Understanding between Ada City Schools and The Chickasaw Nation Truancy Court Program

14. Vote to Move or Not to Move Impact Aid Funds to Building Fund for 2023-2024

15. Vote to Declare or Not to Declare Athletic Jerseys as listed on attachment as surplus

16. Board Member Continuing Education Credits Update

17. Vote to Approve or Not to Approve Activity Fund Transfer Resolution as listed on the attachment

18. Discussion of a Strategic Plan
     a.  Academics and Instructions
               i.  Upbeat Survey District Results
              ii. Return to Learn Plan 2.0
                   1. CDC COVID-19 Testing Grant
             iii. ARP Use of Funds
                    1. C3 - Cougars, Curriculum and Camp Summer Program
     b.  Character and Culture
     c.  Budget and Finance
              i. Bond Issue Update            

19. Vote to Approve or Not to Approve Workshop Requests as shown on attachment.

20. Vote to Accept or Not to Accept the Following Funds:
     a.  Local Contract - Sprint Lease - $600.00
     b.  Local Funds - County 4 Mill Ad Valorem Tax - $490,735.87
     c.  State Funds - Gross Production Tax - $33,304.62
     d.  State  Funds -  Rural Electric Coop Tax - $1,282.48 
     e.  State Funds - Carl Perkins Grant - $8,073.72
      f.  State Funds - Carl Perkins Supplemental Grant - $3,710.95
      g. Federal Funds - CDC-COVID-19 - $11,427.12 

21. Comments by Board Members

22. Vote to Convene or Not to Convene to Executive Session for the discussion and possible board action of the rehiring of Principals and Assistant Principals; rehiring of Certified Teachers on Continuing Contracts; rehiring of Certified Teachers on Temporary Contracts; rehiring of Support Personnel; to discuss employment of hiring the new staff personnel for the 2023-2024 school year; to accept resignations of those listed; to approve the non-reemployment of Cletis Lowe; and to accept the retirements of Kathy Krebbs and Ernest Wright.  All personnel being discussed are listed on "Personnel" attachments 25 O.S. Section 307(B)(1)

23. Acknowledge Return to Open Session

24. Statement of Executive Session Proceedings

25. Action Items:

25.a. Vote to Rehire or Not to Rehire Principals and Assistant Principals as Listed on "Personnel" Attachment  25 O.S. Section 307 (B)(1) 

25.b. Vote to Rehire or Not to Rehire Certified Teachers on  Continuing Contracts as Listed on "Continuing Contracts" Attachment 25 O.S. 307(B)(1)

25.c. Vote to Rehire or Not to Rehire Certified Teachers on Temporary Contracts as Listed on "Temporary Contracts" Attachment 25 O.S. 307(B)(1)

25.d. Vote to Rehire or Not to Rehire Support Personnel as Listed on "Support Personnel" Attachment 25 O.S. Section 307(B)(1)

25.e. Vote to Hire or Not to Hire Personnel for 2023-2024 School Year as Listed on "Personnel" Attachment 25 O.S. Section 307(B)(1)

25.f. Vote to Accept or Not to Accept the Resignations of Those Listed on "Personnel" Attachment 5 O.S. 307(B)(1)

25.g. Vote to Approve or Not to Approve Non-reemployment of Cletis Lowe

25.h. Vote to Accept or Not to Accept Retirements of Kathy Krebbs and Ernest Wright 25 O.S. Section 307(B)(1)

26. Vote to Adjourn