March 6, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to approve or not to approve Minutes of February 13, 2023 Regular Meeting

3. Willard Grade Center's Principal's Report

4. Safe School Recognition

5. Vote to approve or not to approve Encumbrance Orders:
     a.  General Fund:  P.O. #939-1003; #50486-50492 
     b.  Building Fund:  P.O. #258-172 
     c.  Gifts Fund:  P.O. #61-67 
     d.  Activity Fund:  P.O. #320-338 
     e.   Athletic Fund:  P.O. #368-463 

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  Legislative Update
     b.  Bond Projects
     c.  District News

9. Discussion and possible action to revise or not to revise the District's Transfer Capacities Limits

10. Vote to approve or not to approve revised Procurement Regulations for Child Nutrition Program

11. Vote to approve or not to approve revisions to Ada Board of Education Policy DOAC-E3 - Support Personnel Reasonable Assurance of Employment

12. Discussion and possible board action to appoint the following Compliance Coordinators:
      Title II/504                 Linda Dickinson and Jeannie Neal
      Title VI                       Mike Anderson
      Title IX                       Bryan Harwell

13. Vote to approve or not to approve OKTLE as the District Web-Based Teacher Evaluation System

14. Vote to approve or not to approve Software Service Order Agreements for 2023-2024 Fiscal Year with Municipal Accounting Systems, Inc.

15. Vote to approve or not to approve Activity Fund Recording Account as listed on attachment

16. Vote to approve or not to approve Activity Fund Fundraiser as listed on attachment

17. Vote to approve or not to approve Out-of-State Travel Request as shown on attachment

18. Vote to declare or not to declare items listed on attachments as surplus 

19. Discussion of Strategic Plan
     a.  Academics and Instruction
             i.  Return to Learn Plan 2.0
            ii.  ARP Use of  Funds
     b.  Character and Culture
     c.  Finance and Budget
            i.  Bond Issue Discussion

20. Vote to approve or not to approve Workshop Expenditures as listed on attachment

21. Vote to accept or not to accept the following funds:
     a.  Local Contract - Sprint Lease - $600.00
     b.  County - Gross Production - $29,556.79
     c.  State of OK - Alt Ed - $7,287.61
     d.  Careertech - Carl Perkins - $1,587.66
     e.  State of OK - ARP-Flowthrough - $3,749.98
     f.   State of OK - CDC Grant - $8,173.97

22. Comments by Board Members

23. Vote to convene or not to convene to Executive Session to conduct ongoing evaluation of the superintendent; for discussion and possible action to rehire Executive Director of Human Resources, Principal and Teacher Residency Program; Director of Operations; Director of Athletics; Director of Federal Programs & Assessments; Director of Technology; Director of Special Education; Coordinator of Special Education; Director of ELL Services & Homeless Liaison; Director of Indian Education; Supervisor of Transportation; Supervisor of Maintenance; One (1) RN School Nurse; and One (1) LPN School Nurse for the 2023-2024 school year; and to hire two (2) teacher assistants, one (1) paraprofessional, one (1) part-time custodian and one (1) part-time IT tech; to accept the resignations of Naomi Crandall and Jill Howard, and to accept the retirement of Cindy Bowling  25 O.S. Section 307(B)(1)

24. Acknowledge Return to Open Session

25. Statement of Executive Session Proceedings

26. Action Items:

26.a. Discussion and possible board action to hire personnel as listed on attachment

26.b. Vote to accept or not to accept the resignations of Naomi Crandall and Jill Howard 25 O.S.Section 307(B)(1)

26.c. Vote to accept or not to accept retirement of Cindy Bowling

27. Vote to Adjourn