February 13, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of January 9, 2023 Regular Meeting

3. Hayes Grade Center Principal's Report

4. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #857-938; #50475-50485
     b.  Building Fund:  P.O. #140-157
     c.  Cafeteria  Fund:  P.O.#26-32 
     d.  Bond Fund 2021:  P.O. #14 
     e.  Gifts Fund:  P.O. #51-60 
      f.  Activity Fund:  P.O. #274-319 
     g.  Athletic Fund:  P.O. #301-367 

5. Treasurer’s Management of Funds and Investment Report

6. New Business

7. Superintendent’s Report
     a.  Legislative Update
     b.  Bond Project Update
     c.  District News

8. Discussion and possible action on the Memorandum of Understanding between Ada City Schoolsl/Project AWARE and the following agencies:
     a.  Lighthouse Behavioral Wellness Centers
     b.  Oklahoma Behavioral Health

9. Vote to Adopt or Not to Adopt OSSBA Policies as listed below:
     a.  EFA-E1 - Request for Reconsideration of Library Material
     b.  EFA-E2 - Report for Reconsideration
     c.  EFA-P - Public Complaints About Library Curriculum or Instructional Materials (Procedure)
     d.  EFA-R1 - School Library Media Center Selection of Materials (Regulation)
     e.  EJF - Mental Health Crisis Protocol
     f.   FFAF - Vision Screening of Students

10. Vote to Revise or Not to Revise Ada City Schools Policies as listed below:
     a.  EFA - School Library Media Center
     b.  CDAC - General Fund Balance
     c.  EKBA - Reading Sufficiency Testing
     d.  BED - Board of Education Meeting Public Participation

11. Vote to Approve or Not to Approve the Pontotoc County Multi-Jurisdictional, Multi-Hazard Mitigation Resolution and Plan.

12. Discussion and possible action to approve DECA Out-of-State Travel Request to attend the DECA International Career Development Conference

13. Vote to Declare or Not to Declare Items listed on attachment as Surplus

14. Discussion and possible action to approve the 2023-2024 Ada City Schools Academic Calendar

15. Discussion of Strategic Plan
     a. Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  ARP Use of Funds
    b.  Character and Culture
    c.  Finance and Budget
          i.  Bond Issue Discussion

16. Board Member Training Points Update

17. Vote to Approve or Not to Approve Workshop Expenditures as Listed on Attachment

18. Comments by Board Members

19. Vote to Accept or Not to Accept the Following Funds:
     a.  District Contract - Sprint Lease - $600.00
     b.  State of OK - Gross Production Tax - $2,966.66
     c.  State of OK - Nat'l Board Certified Bonus - $14,100.00
     d.  Careertech - Carl Perkins Supplemental - $811.43
     e.  State of OK - CDC Grant - $34,124.51

20. Vote to Convene or Not to Convene to Executive Session for the discussion and possible action of hiring Superintendent, discussion and possible action on Superintendent's 2023-2024 contract; discussion and possible action on the employment of District Treasurer, and possible employment of two (2) special ed paras, one (1) teacher assistant; one (1) health aide; and one (1) school nurse and to accept the resignations of Lindsay Glenn, Barbara Cumings, Julian Darnell, Sherri Soward, Alicia Cupps 25 O.S. SECTION 307(B)(1)

21. Acknowledge Return to Open Session

22. Statement of Executive Session Proceedings

23. Action Items:

23.a.  Vote to Hire or Not to Hire District Superintendent   25 O.S. SECTION 307(B)(1)

23.b. Vote to Approve or Not to Approve District Superintendent Contract and Contract Amount 25 O.S. SECTION 307(B)(1)

23.c. Vote to Hire or Not to Hire District Treasurer   25 O.S. SECTION 307(B)(1)

23.d. Vote to Hire or Not to Hire Personnel listed on attachment  25 O.S. SECTION 307(B)(1)

23.e. Vote to Accept or Not to Accept the Resignations of Lindsay Glenn, Barbara Cumings, Julian Darnell, Sheeri Sowad, Alicia Cupps  25 O.S. SECTION 307(B)(1)

24. Vote to Adjourn