September 12, 2022 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of August 8, 2022 Meeting

3. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #248-423; #50360-50426 
     b.  Building Fund:  P.O. #64-85 
     c.  Gifts Fund:  P.O. #15-17
     d.  Bond Fund:  P.O. #11
     e.  Gifts Fund:  P.O. #2-7 
     f.   Activity Fund:  P.O. #56-141 
     g.  Athletic Fund:  P.O. #66-120 

4. Treasurer’s Management of Funds and Investment Report

5. New Business

6. Superintendent’s Report
     a.  Bond Issue Update
     b.  2022-2023 Enrollment Update
     c.  District News

7. Vote to Approve or Not to Approve 2022-2023 Estimate of Needs and Financial Statement of the Fiscal Year 2021-2022

8. Vote to Approve or Not to Approve 2022-2023 General Fund Comprehensive Budget

9. Vote to Approve or Not to Approve the 2022-2023 Schools Purchasing Allocation Resolution

10. Discussion and possible board action to establish new Board District Boundaries

11. Discussion and possible action to approve "HVAC Replacement Change Order #2" to Lambert Mechanical

12. Vote to Adopt or Not to Adopt OSSBA Policies:
     a.  DPD - Adjunct Teacher Policy
     b.  FFAB - Immunizations - Students
     c.  FFAB-R - Exemptions for Immunizations (Regulation)
     d.  GKF - Disciplinary Action for Misuse of School Bathrooms and Changing Facilities

13. Vote to Approve or Not to Approve Revisions to Ada Board of Education Policy:
    a.  Policy FE - Student Transfers

14. Vote to Approve or Not to Approve Recommended Frequency for Professional Development Training

15. Vote to Approve or Not to Approve the 2022-2023 Alternative Education Plan

16. Vote to Approve or Not to Approve the 2022-2023 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule

17. Vote to Approve or Not to Approve the 2022-2023 TLE Evaluators as listed on the attached schedule.

18. Vote to Revise or Not to Revise 2022-2023 Academic Calendar

19. Vote to Approve or Not to Approve Entry Year Teachers Mentors as listed on the attached schedule

20. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule. 

21. Discussion to use the ACT as College and Career Readiness Assessment

22. Discussion and possible board action to pass a board resolution to transfer $1,588.59 from Project 954, Class of 2022, to Project 915, Channel 1 in accordance with 70 O.S. Section 5-129

23. Discussion and possible board action to pass a board resolution to transfer $2,000 from Project 950, Class of 2023, to Project 953, Class of 2024 in accordance with 70 O.S. Section 5-129

24. Vote to Change Title of Project 951 from Class of 2020 to Class of 2025

25. Vote to Create Activity Fund Recording Accounts as shown on attachment

26. Vote to Approve or Not to Approve Activity Fund Fundraisers as outlined on attachment

27. Vote to Approve or Not to Approve Surplus Items as listed on attachments

28. Discussion and possible action on Sanctioning Wrestling Booster Club

29. Vote to Approve or Not to Approve Wrestling Out-of-State Travel as shown on attachment

30. Discussion of Strategic Plan:
     a.  Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  ARP Use of Funds
              1.  ARP COVID Relief Funds Construction Plans
                    a.  Ada High School Outdoor Eating Area
                    b.  Willard Grade Center Cafeteria
     b.  Character and Culture
     c.  Budget and Finance
          i.  Bond Issue Update

31. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule

32. Vote to Accept or Not to Accept FY2023 Revenue:
     a.  District Contract - Sprint - $600.00
     b.  Local Sources of Revenue
          1. Ad Valorem Previous Years - $28,669.11  
          2. County 4 Mill Ad Valorem - $2,765.12 
          3. County Apport. (Mortgage Tax) - $6,417.33
     c.  State Sources of Revenue 
          1. Gross Production Tax - $31,615.05  
          2.  Motor Vehicle Collections - $96,795.99 
          3.  Rural Electric Coop Tax - $1,241.42  
          4.  State School Land Earnings - $19,888.84  
          5.  Vehicle Tax Stamps - $285.00  
          6.  Foundation & Salary Incentive - $970,105.53  
          7.  Flexible Benefits - $185,081.06
          8.  State Textbooks - $14,557.59 
     d.  Federal Funds
          1.  JOM - $16,540.05
          2. Adult Ed - $12,977.00
          3. Gear Up - $85,972.35   

33. Comments by Board Members

34. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion of hiring personnel as listed on attachment; and to accept the resignations of Michael Edwards, Terra McIntosh, Paulete Dickerson, Rachel Larry, AShley Layton, Stephen Boyles and Darla Orr  25 O.S.Section 307(B)(1)

35. Acknowledge Return to Open Session

36. Statement of Executive Session Proceedings

37. Action Items:

37.a. Vote to Hire or Not to Hire Personnel as listed on attachment. 25 O.S. Section 307(B)(2)

37.b. Vote to Accept or Not to Accept Resignations of Michael Edwards, Terra McIntosh, Paulette Dickerson, Rachel Larry, Ashley Layton, Stephen Boyles, Darla Orr 25 O.S. Section 307(B)(1)

38. Vote to Adjourn