June 13, 2022 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of May 9, 2022 Regular Board Meeting

3. Vote to Approve or Not to Approve Encumbrance Orders:
      FY2021-2022  
     a. General Fund:  P.O. #985-1041;  P.O. #50465-50473
     b. Building Fund:  P.O. #196-212
     c. Cafeteria Fund: P.O. #22-24
     d  Bond Fund:  P.O. #13-15
     e. Gifts Fund:  P.O. #87
      f. Activity Fund:  P.O. #440-455
     g. Athletic Fund:  P.O. #661-688
     FY2022-2023
     h.   General Fund:  P.O. #1-46   

4. Treasurer’s Management of Funds and Investment Report

5. New Business

6. Superintendent’s Report
      a.  Finance and Budget
      b.  Policy and Legislation Update
      c.  Bond Issue Update
      d.  District News

7. Discussion and possible board action to revise the following Ada Board of Education Policies:  Policy FE-Student Transfers and Policy FEF-Students Transfers for Children of Employees and to revise total capacity for students at each grade level

8. Vote to approve or not to approve MOU with Jim Wallace & Associations, Inc. dba The Jetty Counseling Center

9. Vote to Enter or Not to Enter into the 2022-2023 Title III, Part A - English Learners Cooperative Agreement with Shawnee Independent School District

10. Vote to Approve or Not to Approve Membership in the Oklahoma School Assurance Group (OSAG) for the 2022-2023 School Year

11. Vote to Approve or Not to Approve Resolution to Join Oklahoma Schools Insurance Group (OSIG) for the 2022-2023 school year.

12. Vote to Approve or Not to Approve District Membership in the following Professional Organizations for the 2022-2023 school year:
     a.  Oklahoma State School Boards Associations (OSSBA)
     b.  Oklahoma Public Schools Resource Center (OPSRC)
     c.  Oklahoma Schools Advisory Council (OSAC)
     d.  Organization of Rural Oklahoma Schools (OROS)
     e.  Cooperative Council for Oklahoma School Administration (CCOSA)

13. Vote to Approve or Not to Approve Student Activity Absences for Quarter 4 of the 2021-2022 School Year as attached

14. Vote to Approve or Not to Approve E-Rate Letter of Agency with Kellogg & Sovereign Consulting and the associated fees for the 2022-2023 School Year.

15. Discussion of Strategic Plan
a.  Academics and Instructions
         i.  Return to Learn Plan 2.0
        ii.  ARP Use of Funds
                   1.  C3 -- Cougars, Curriculum and Camp Summer Program
                   2.  Public Comment
b.  Character and Culture
c.  Finance and Budget
         i.  Bond Issue Update
        ii.  Salary Schedule

16. Vote to Approve or Not to Approve Workshop Expenditures as listed on attachment

17. Vote to Accept or Not to Accept the Following Funds:
     a.  Local Contract - Sprint Lease - $600.00
     b.  Local Funds - Ad Valorem Tax (Current Year) - $225,111.71
     c.  Local Funds - County 4 Mill Ad Valorem Tax - $32,079.81
     d.  State Funds - Gross Production Tax - $23,693.39
     e.  State Funds - Motor Vehicle Collections - $91,980.75
     f.   State Funds - Rural Electric Coop Tax - $1,506.49
     g.  State Funds - Alternative Ed Program - $17,506.86
     h.  Federal Funds - ARP-Flowthrough - $3,983.68
      i.  Federal Funds - CDC-COVID-19 - $15,305.25
      j.  Federal Funds - AWARE Grant - $15,249.22

18. Comments by Board Members

19. Vote to Convene or Not to Convene to Executive Session for the ongoing evaluation of the Superintendent; discussion and possible action to modify the contractual terms of Randi Wilkins' contract and to hire as a principal; to discuss the hiring of personnel as listed on the attached schedule; hiring of Summer School Staff as listed on attachment; and to accept the resignations of Hannah McCullough and Taryn Jack. 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118.

20. Acknowledge Return to Open Session

21. Statement of Executive Session Proceedings

22. Action Items:

22.a. Vote to modify or not to modify the contractual terms of Randi Wilkins and to hire as a principal 25 O.S. Section 307(B)(1)

22.b. Vote to Hire or Not to Hire Personnel Listed on "Personnel" Attachment 25 O.S. Section 307(B)(1)

22.c. Vote to Hire or Not to Hire Summer School Staff as listed on attachment

22.d. Vote to Accept or Not to Accept Resignations of Hannah McCullough and Taryn Jack 25 O.S.Section 307(B)(1)

23. Vote to Adjourn