September 9, 2019 at 6:30 PM - Regular Meeting Agenda
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1. Call to Order and Recording of Members Present and Absent
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2. Vote to Approve or Not to Approve Minutes of August 12, 2019 Meeting
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3. Introduction of Scott Lowrance
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4. Presentation of Jim Herndon Volunteer Service Award Winners
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5. Vote to Approve or Not to Approve Encumbrance Orders:
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5.a. General Fund: P.O. #221-349; #50375-50403
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5.b. Building Fund: P.O. #39-60: #50006
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5.c. Child Nutrition Fund: P.O. #10; #50018
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5.d. Bond Fund: P.O. #12-19
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5.e. Gifts Fund: P.O. #9-14
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5.f. Activity Fund: P.O. #61-148
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5.g. Athletic Fund: P.O. #70-140
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6. Treasurer’s Management of Funds and Investment Report
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7. New Business
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8. Superintendent’s Report
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8.a. 2019-2020 Enrollment Update
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8.b. Out-of-State Travel Requests
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8.c. Bond Projects
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8.d. District News
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9. Vote to Approve or Not to Approve Out-of-State Travel Requests as shown on the attachment
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10. Vote to Approve or Not to Approve 2019-2020 Estimate of Needs and Financial Statement of the Fiscal Year 2018-2019
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11. Vote to Approve or Not to Approve 2019-2020 General Fund Comprehensive Budget
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12. Vote to Approve or Not to Approve the 2019-2020 Schools Purchasing Allocation Resolution
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13. Vote to Approve or Not to Approve the 2019-2020 Alternative Education Plan
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14. Vote to Approve or Not to Approve the 2019-2020 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on attached schedule
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15. Vote to Approve or Not to Approve the 2019-2020 TLE Evaluators as listed on the attached schedule.
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16. Vote to Approve or Not to Approve Entry Year Teachers Residency Committees as listed on the attached schedule
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17. Vote to Approve or Not to Approve the ILO Advisory Committee as listed on the attached schedule.
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18. Vote to Approve or Not to Approve 2019-2020 Koi Ishto Stadium Contract with East Central University
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19. Vote to Declare or Not to Declare Items as Surplus as Listed on Attached Schedule
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20. Discussion of Strategic Plan
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21. Vote to Approve or Not to Approve Handle with Care Memorandum of Understanding with City of Ada Policy Department
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22. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule
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23. Vote to Accept or Not to Accept FY2020 Revenue:
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23.a. Oklahoma Aeronautics Grant - $20,000.00
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23.b. Local Contract - Sprint Lease - $600.00
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23.c. Local Sources of Revenue - $25,590.64
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23.d. State Sources of Revenue - $1,207,185.88
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23.e. Federal Sources of Revenue - $107,227.20
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24. Comments by Board Members
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25. Vote to Convene or Not to Convene to Executive Session to conduct ongoing evaluation of Superintendent, for the discussion of hiring personnel as listed on attachment, and to accept resignations of Bessie Eddy and Keri Smart 25 O.S.Section 307(B)(1)
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26. Acknowledge Return to Open Session
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27. Statement of Executive Session Proceedings
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28. Action Items:
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28.a. Vote to Hire or Not to Hire Personnel Listed on "Personnel" Attachment 25 O.S. Section 307(B)(2)
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28.b. Vote to Accept or Not to Accept Resignations of Bessie Eddy and Keri Smart 25 O.S. Section 307(B)(1)
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29. Vote to Adjourn
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