July 8, 2019 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of June 10, 2019 Regular Session Meeting

3. Vote to Approve or Not to Approve 2019-2020 Certified Salary Schedule. 

4. Vote to Approve or Not to Approve FY19 Encumbrance Orders:

4.a. General Fund:  P.O. #1023-1038

4.b. Building Fund:  P.O. #155

4.c. Gifts Fund:  P.O. #165-166

4.d. Activity Fund:  P.O. #666-670

4.e. Athletic Fund:  P.O. #574-577

5. Vote to Approve or Not to Approve FY20 Encumbrance Orders:

5.a. General Fund:  P.O. #1-88, 50001-50318

5.b. Building Fund:  P.O. #1-3; 50000-50005

5.c. Child Nutrition Fund:  P.O. #1-9; 50000-50017

5.d. Bond Fund 32:  P.O. #1

5.e. Bond Fund 34:  P.O. #1-6

5.f. Gifts fund:  P.O. #1-5

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report

8.a. 2018-2019 Financial Report and 2019-2020 Financial Outlook

8.b. Bond Project Update

8.c. Policy Considerations

8.d. District News

9. Discussion of Strategic Plan

10. Vote to Approve or Not to Approve Revisions to Ada Board of Education Policies: 

10.a. Ada Board of Education Policy Travel and Expenses, DEE-R

10.b. Ada Board of Education Policy:  Power of Attorney, FD-E3

11. Vote to Accept or Not to Accept the bids and quotes for the AJHS Tech Engineering Classroom Renovation as shown on the attachment from MacHill Construction

12. Vote to Accept or Not to Accept Bid as attached for repair of roof at Washington Grade Center

13. Vote to Renew or Not to Renew Subscription with Vernon Florence Consulting Company for the 2019-2020 School Year

14. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated June 1, 2014 between the  District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2019 as required under the provisions of the agreement.

15. Vote to Approve or Not to Approve Math/Science Course Instruction Agreement with Pontotoc Technology Center

16. Vote to Approve or Not to Approve 2019-2020 Purchasing Agent

17. Vote to Approve or Not to Approve State and Federal application projects #308 - #775 as listed on attached schedule.

18. Vote to Appoint or Not to Appoint Authorized Representative for State and Federal Projects #308-775

19. Vote to approve or not to approve 2019-2020 Activity Fund Recording Accounts as shown on the attached schedule.

20. Vote to Approve or Not to Approve the 2019-2020 Athletic and Activity Fund Fundraisers as shown on the attached schedule.

21. Vote to Approve or Not to Approve Workshop Funding Requests as listed on the attached schedule.

22. Vote to Accept or Not to Accept Final FY19 Funds:

22.a. Local Funds:  Current Year Ad Valorem Tax Levy - $20,989.35

22.b. Local Funds:  County 4 Mill Ad Valorem Tax - $23,090.03

22.c. Local Funds:  County Apport. (Mortgage Tax) - $11,507.74

22.d. State Funds:  Gross Production Tax - $24,074.75

22.e. State Funds:  Motor Vehicle Collections - $81,983.42

22.f. State Funds:  Rural Electric Coop Tax - $1,255.85

22.g. State Funds:  State School Land Earnings - $69,075.41

22.h. State Funds:  Vehicle Tax Stamps - $211.64

22.i. State Funds:  Flexible Benefits Allowance - $209.097.58

22.j. State Funds:  Ace Technology - $12,631.07

22.k. State funds:  CareerTech - Carl Perkins - $7,983.88

22.l. State Funds:  CareerTech - Carl Perkins Supplemental Grant - $2,767.98

22.m. State Funds:  Job Training (DHS) - $648.16

22.n. State Funds:  Title I - $162,111.80

22.o. State Funds:  Special Education - Engage/Develop Monitoring - $1,619.49

22.p. District Contract:  Sprint - $600.00

23. Comments by Board Members

24. Vote to Convene or Not to Convene to Executive Session for the discussion of hiring personnel as listed on the attached schedule, to accept the resignations of Heather Grinstead, Pat Cox, Tee Henry, Pam Sanders, Amanda Crosby, Cheryl Jessepe, Country Beard, and Chad Baltimore. 25 O.S. Section 307(B)(1)

25. Acknowledge Return to Open Session

26. Statement of Executive Session Proceedings

27. Action Items:

27.a. Vote to Hire or Not to Hire Personnel Listed on "Personnel" Attachment 25 O.S. Section 307(B)(1)

27.b. Vote to Accept or Not to Accept Resignations of Heather Grinstead, Pat Cox, Tee Henry, Pam Sanders, Amanda Crosby, Cheryl Jessepe, Country Beard, and Chad Baltimore.  25 O.S. Section 307(B)(1)

28. Vote to Adjourn 

29. Child Nutrition Fund:  P.O. #1-9; 50000-50017

30. Bond Fund 32: P.O. #1

31. Bond Fund 34:  P.O. #1-6

32. Gifts Fund:  P.O. #1-5