July 15, 2024 at 6:00 PM - Regular Meeting

1. Call to order and roll call of members.

2. Discussion and possible vote to convene in executive session to discuss the appointment of an individual and/or interview candidates to be considered for appointment to School Board Seat #5 as per Title 25 Oklahoma Statutes, Section 307 (B)(1) and Oklahoma Statutes, Section 5-118.

3. Acknowledge the Board's return to open session and read the Executive Session Compliance Statement.

4. Discussion and possible action to appoint a new school board member to Seat #5.

5. Swear in newly appointed Board Member for Seat #5.

6. Vote to approve minutes of previous regular board meeting of June 10, 2024, and special board meeting of June 27, 2024.

7. Vote to approve warrants (FY'24); payroll, general fund (5271-5278), coop fund (none), child nutrition fund (none); claims, general fund (5279-5300), coop fund (none), building fund (164-169), child nutrition fund (833-834).

8. Vote to approve encumbrances (FY'25); payroll, general fund (70001-70200), coop fund (none), child nutrition fund (none); claims, general fund (1-150), coop fund (1-16), building fund (1-15), child nutrition fund (1-5); sinking fund (1).

9. Vote to approve warrants (FY'25); payroll, general fund (none), coop fund (none), child nutrition fund (none); claims, general fund (1-45), coop fund (none), building fund (1-2), child nutrition fund (1-4); sinking fund (1).

10. Vote to approve activity fund reports.

11. Vote to approve activity fund sub-accounts, transfers, expenditure requests, and/or interest designations.

12. Vote to approve activity fundraisers.

13. Public Comment (As outlined in Board Policy 2004).

14. Consider and vote to approve a request to the Oklahoma State Department of Education to utilize a calendar based on hours rather than days for the 2024-2025 school year.

15. Consider and vote to approve a School Site Statutory Waiver/Deregulation Application for Library Media Specialist for the following sites for the 2024-2025 school year:  Tecumseh Early Childhood Center, Barnard Elementary, and Cross Timbers Elementary.

16. Consider and vote to approve or not to approve a resolution for participation in the Schools and Libraries Universal Services (E-Rate) program for the 2024-2025 school year.  Approval authorizes the district for all applications and payments associated with the program.

17. Consider and vote to approve a Memorandum of Understanding with Focus Mental Health Services to provide an employee assistance program to all certified and support employees of Tecumseh Public Schools for FY2025.

18. Consider and vote to approve the use of Tecumseh Public Schools' Pottawatomie County Sales Tax funds for the purchase of one or more of the following items for the 2024-2025 school year:
a. Chromebooks
b. iPads
c. Interactive white boards
d. Projectors
e. Networking equipment and supplies
f. Multi-passenger school vehicles (SUVs, small activity buses, passenger vans, trucks, etc.)
g. School buses
h. School utilities expenses
i. School insurance premiums
j. Roofing projects
k. Paving projects
l. Painting and renovation projects

The purchase of these items would be through the district's sales tax allocation administered through the Pottawatomie County Commissioners and Pottawatomie County Clerk's Office.

19. Consider and vote to approve an agreement with the Organization of Rural Oklahoma Schools for membership for the 2024-2025 school year.

20. Discussion, review and possible vote to approve an agreement with Instructure to provide Canvas as the learning management system for Tecumseh Middle School and Tecumseh High School for the 2024-2025 school year and to provide Mastery Connect as an intervention data collection tool for the teachers and students of Cross Timbers Elementary for the 2024-2025 school year.

21. Consider and vote to approve an agreement with Vector Solutions for SafeSchools online professional development for the 2024-2025 school year.

22. Discussion and possible vote to enter into an agreement with Trisha Stewart to provide clinical supervision services for Kaitlyn Bonner through the guidelines provided by the Project RESPECT grant for the 2024-2025 school year.

23. Review and possible vote to approve transfer requests for the 2024-2025 school year.

24. Consider and vote to approve changes to the following Board Policies:
     3033 Staff Members and Electronic or Digital Communications
     5018 Graduation Requirements

25. Consider and vote to approve new Board Policies:
     6066 Transfer of Special Education Students
     6067 Released Time Courses

26. Consider and possible vote to approve an update to the Tecumseh Public Schools Administrator Salary Index.

27. Consider and vote to appoint the Superintendent as the representative of the Board of Education to file all applicable federal programs for the 2024-2025 school year.

28. Consider and vote to appoint the Superintendent as the authorized representative of the Board of Education for the school lunch program for the 2024-2025 school year.

29. Consider and vote to designate the Superintendent as the authorized purchasing agent and the Assistant Superintendent as the assistant purchasing agent for the school district for the 2024-2025 school year.

30. Consider and vote to appoint Amzie Fortson and Allison Stearman as the Board Minutes Clerks for the 2024-2025 school year.

31. Consider and vote to appoint Amzie Fortson as the Encumbrance Clerk for the 2024-2025 school year.

32. Consider and vote to appoint Allison Stearman as the Payroll Clerk for the 2024-2025 school year.

33. Consider and vote to approve Janell Mitchell as the Treasurer for the 2024-2025 school year.

34. Discussion and possible vote to approve a stipend for all district employees who participate in the Trust Based Relational Interventions training through the Project RESPECT grant.  The stipend would be $200 per employee for both certified teachers and support staff. 

35. Discussion and vote to designate Rooms as the official communication platform for Tecumseh Public Schools for the 2024-2025 school year.

36. Consider and vote to approve the purchase of two (2) 2024 Chevrolet Traverse vehicles at the state contract price for use by district employees.  The funds used to pay for these vehicles would come from the district's Pottawatomie County Sales Tax funds.

37. Discussion regarding personnel including possible executive session:
A. Consider accepting personnel resignation requests:
     Charlene McConathy - Language Arts Teacher - Tecumseh Middle School
     Donette Yates - Office Secretary - Krouch Center
     Payce Whiteman - Social Studies Teacher - Tecumseh Middle School
B. Consider hiring personnel for the 2024-2025 school year pending successful completion of background check (temporary contract):
     Heather Palmer - Cafeteria Staff - Barnard Elementary
     Jennifer Thompson-Peckham - Cafeteria Staff - Tecumseh Middle School
     Brittany Morton - Cafeteria Manager - Tecumseh Early Childhood Center
     Jun Pham - Custodian - Barnard Elementary
     Alan Brewer - Custodian - Tecumseh Middle School
     Tracey Reynolds - Paraprofessional - Cross Timbers Elementary
C. Consider hiring adjunct teachers for the 2024-2025 school year (temporary contract):
     Skylar Tate - Elementary Teacher - Cross Timbers Elementary
D. Consider hiring substitute bus drivers on an as-needed basis for the 2024-2025 school year (temporary contract):
     Corey Wilson - Bus Driver - District
     Julio Sanchez - Bus Driver - District
E. The Board may vote to convene in executive session to discuss said personnel matters as identified in items A through D as per Title 25 Oklahoma Statutes, Section 307 (B)(1).

38. Board vote to convene in executive session or remain in open session.

39. Acknowledge the Board's return to open session and read the Executive Session Compliance Statement.

40. Vote to accept personnel resignation requests: Charlene McConathy, Donette Yates, Payce Whiteman.

41. Vote to hire personnel for the 2024-2025 school year (temporary contract): Heather Palmer, Jennifer Thompson-Peckham, Brittany Morton, Jun Pham, Alan Brewer, Tracey Reynolds.

42. Vote to hire adjunct teachers for the 2024-2025 school year (temporary contract): Skylar Tate.

43. Vote to hire substitute bus drivers on an as-needed basis for the 2024-2025 school year (temporary contract): Corey Wilson, Julio Sanchez.

44. Superintendent's Report.

45. Board Comments.

46. New Business.

47. Vote to adjourn or recess and reconvene.