June 24, 2025 at 12:00 PM - Regular Meeting

1. CALL THE MEETING TO ORDER.

2. ROLL CALL OF MEMBERS.

3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.
 

4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.
 

5. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to the bond sale.

 

6. Board to consider and to take action on the employment of Stephen L. Smith, Corporation, as Financial Consultants of the Seminole Public School District for the 2025-2026 fiscal year.

 

7. Board to receive bids for the $1,425,000 Building Bonds of this School District and take action to award bonds to the lowest bidder.

 

8. Board to consider and to take action on a resolution providing for the issuance of building bonds in the sum of $1,425,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for this issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

9. Board to consider and to take action on a resolution designating the general obligation bonds of 2025 as "Qualified Tax-Exempt Obligations" pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986.

 

10. CONSENT AGENDA
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

10.A. Financial reports

10.B. Encumbrances for 2024-2025 (To be presented).

10.C. Encumbrances for 2025-2026 (To be presented).

10.D. Fundraiser requests.

10.E. Annual Consent Items Including Service Agreements effective 7/1/25-6/30/26:

• Oklahoma School Insurance Premiums (Property & Casualty, including deductible buy-down option with Lloyd’s America, Inc.).
• The Beckman Company/ Bob McCloskey Underwriter (Student Accident Insurance).
• Erate Contract Contract Consultant services agreement with Julie C. Watson, Eastern Oklahoma Erate Service, L.L.C. SY 2025-2026 (Erate Year 29).
• Ryan Therapy Services LLC, Occupational Therapy & Speech Services for SY 2025-2026.
• Agreement to Secure and Provide Evaluations and Psychological Services between Seminole Public Schools and School Based Services, LLC (Randy Randleman, PhD./ Licensed/ Certified School Psychologist (2025-2026).
• Approval / acceptance of applications for sanctioning (SY 2025-2026): the Seminole Band Booster Club; Seminole Athletic Booster Club; Impact Semnole; and the Chieftain FFA/4-H Booster Club. (Seminole High School Drama & Debate Booster Club Sanctioning application pending SY 2024-2025 & 2025-2026).
• Renewal of the Certificate of Deposit with BancFirst (#121001386), effective 6/26/2025;  to delete the authorized signature of Alfred Gaches and authorize adding the signatures of Leanne Knowles (Deputy Treasurer) and Bob Gragg (Superintendent) for this certificate of deposit.
• Approval for the School’s Treasurer to issue Non-Payable Checks and authorize the purchase of the checks as investments from other available District Funds in school year 2025-2026.
• Authorization and assignments for the Superintendent, Dr. Bob Gragg, or his designees for school year 2025-2026: Chief Executive Officer for the board of education, District Personnel Administrator, Purchasing Agent, Authorized Representative for all federal programs, Custodian for the General Fund/ Building Fund/ Child Nutrition Fund/ Bond Funds/ Sinking Funds/ Activity Fund/ Endowment Fund/ Gift Fund/ Insurance Fund/ State Programs/ and School Activities not listed, District Administrative Officer for Special Education Services, District Administrative Officer for Donated Foods for the Breakfast and Lunch Programs.  The Superintendent is also authorized to accept employee resignations and to employ temporary and/or seasonal employees on behalf of the board of education pending ratification by the board, and to approve change orders for encumbrance orders previously approved by the board of education up to 20% of the original encumbered amount and not to exceed $500.00.
• Approval for registration and expenses to be paid for members of the board of education and administration to attend the OSSBA/ CCOSA Annual Convention September 4-7, 2025, in Oklahoma City.

11. BOARD TO CONSIDER, DISCUSS AND TAKE NECESSARY ACTIONS REGARDING THE FOLLOWING ACTION ITEMS:
 

11.A. Seminole Public Schools Academic Instructional Calendar for SY 2025-2026,including the option for Days-to-Hours (1080) for approval as previously adopted,and edited to comply with recent Oklahoma Legislation which added one additional day of instruction and increased the minimum hours from 1080 to 1086.

11.B. To rescind the annual contract services agreement with Wendi Sheffield, M.S.,CCC-SLP to provide Speech-Pathology Services for Seminole Public Schools during the 2025-2026 School Year. (Previously approved 6/10/25)

11.C. Service Order Agreement with ClearGov to provide training and financial software support supplemental to Sylogist Ed, including onboarding personnel, budgeting, operation budgeting and reporting for the 2025-2026 school year (includes a 90-day trial option period).
 

11.D. Board to consider and take action regarding the following policy updates and revisions including student handbook policies:

11.D.1. Student Handbooks 2025-2026
 

11.D.2. Cell Phone Policy - mandated by Oklahoma Legislature
 

11.D.3. Other required policy to be reviewed and discussed
 

12. PROPOSED EXECUTIVE SESSION: TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 12, PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7), AND TO DISCUSS NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF EMPLOYEE GROUPS PURSUANT TO 25 O.S. SEC. 307 (B) (2):
 

12.A. Consider and take necessary action to convene or not convene in Executive Session.
 

12.B. Return of the board to open session and the board president’s executive session compliance statement.
 

12.C. Board to discuss, consider, and take necessary action regarding the Superintendent’s recommendations for the items as listed below.

• Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
• Resignations: Alisha Johnson, support employee (termination  of employment recommended effective 6.24.25). 
• Support Employees: Continued employment for the school year 2025-2026, (ATTACHMENT A - BOARD AGENDA 6.24.2025)
• Tentative Agreements per negotiations with Seminole Association of Classroom Teacher for school year 2025-2026.

13. ADMINISTRATIVE REPORTS: Superintendent’s SY2024-25 Closeout Report & Forecasts for SY2025-26.

 

14. ADJOURNMENT.