May 14, 2024 at 5:00 PM - Regular Meeting

2. ROLL CALL OF MEMBERS.

3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.

4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.

5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C., PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7):  AND TO DISCUSS NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF EMPLOYEE GROUPS AS LISTED IN AGENDA ITEM 5.C.3, PURSUANT TO 25 O.S. SEC. 307 (B) (2).

5.A. Consider and take necessary action to convene or not convene in Executive Session.

5.B. Return of the board to open session and the board president's executive session compliance statement.

5.C. Board to discuss, consider, and take necessary actions regarding the
Superintendent’s recommendations for items 5.C as listed below.

 

5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
 

5.C.2. Resignations: Jayden Dillon; William Harvey; Lori Hill; Bobbie Vigil; Clara Keawphalouk; Lori Roberts; and Jordan Moreno: [All effective at the end of the 2023-2024 School-Year].
 

5.C.3. Acknowledge receipt of written notice from the President (Casady Fletcher) of the Seminole Association of Classroom Teachers to open negotiations for the 2024-2025 school year.
 

6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

6.A. Minutes of the April 9, 2024, Regular Meeting and April 15, 2024 Special Meeting.

6.B. Financial reports (Treasurer & Activity Fund Clerk)

6.C. Encumbrances and change-orders

6.C.1. General Fund 11: #1001, 1006-1009, 1011, 1014, 1016, 1018, 1022, 1024, 1026, 1028, 1029, 1033-1035, 1037, 1038, 1040, 1041, 1052, 1053, 1066, 1071, 1072, 1074-1077, 1079, 1082, 1084, 1086, 1090, 1092, 1094, 1097-1099, 1102-1103, 1105, 1110, 1113, 1120, 1124, 1132, 1138, 1150, 1152-1155, 1157, 1167, 1171, 1172, 1212, 1227, 1239, 1244, 1246, 1247, 1257, 1261, 1270, 1281, 1326, 1328, 1341, 1375, 1380, 1395, 1408, 1429, 1440, 1474-1476, 1485, 1490-1492, 1494, 1498, 1501, 1503, 1504, 1506, 1508, 1510, 1515, 1517-1559 (Total $16,351.88

6.C.2. Building Fund 21: #2, 16-18, 24, 48, 54, 60, 62 (Total $15,936.00)

6.C.3. Child Nutrition Fund 22:  #14 (Total $0.00)

6.C.4. Building Bond Fund 34: NONE

6.C.5. Building Bond Fund 35: #1, 6 (Total $11,239.25) 

6.C.6. Gift Fund 81:  NONE

6.C.7. Insurance Fund 86: NONE
 

6.D. Fundraiser requests

6.E. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:

6.E.1. Application for Supplemental Appropriation for the financial budget year period from July 1, 2023 – June 30, 2024.

6.E.2. Transfer of funds from Activity Sub-Account #818 (Junior Class) in the amount of $500.00, to Activity Sub-Account #819 (Senior Class).

 

6.E.3. Renewal of services contract with J & J School Services for the Section 7003 Impact Aid Application Contract for the school year ending 06/30/2025.
 

6.E.4. Renewal of services contract(s) with the Oklahoma State School Boards Association for the school year ending 06/30/2025:  Membership; Policy Services; Assemble Subscription; Connections Communications Services; and Employment Services Program.  (Note: Seminole School does NOT utilize the Superintendent Evaluation Tool services.)
 

6.E.5. Allocations and Options with the Oklahoma Department of Career and Technology Education to affirm the acceptance of funding for school year ending 06/30/2025.
 

6.E.6. Renewal of Services Agreement for Technology and Data Center Services with Adira LLC, for the school year ending 06/30/2025.
 

6.E.7. Renewal of District-Level Services agreement with the Cooperative Council of Oklahoma School Administrations (CCOSA) for the school year ending 06/30/2025.

6.E.8. Renewal of Services Agreement for Sub-Finder services with Power School for the school year ending 06/30/2025.
 

6.E.9. Approval for registrations and reimbursements for members of the board, and administrators as approved by the Seminole School Superintendent, to attend the Annual OSSBA/CCOSA Conference August 22-25, 2024 in Oklahoma City.
 

6.E.10. Approval of the Seminole Association of Classroom Teachers Negotiated Agreement as per previously approved tentative-agreements by both parties, and recently reformatted (School Year 2023-2024).

 

7. BOARD TO DISCUSS, CONSIDER, AND VOTE TO TAKE NECESSARY ACTION REGARDING THE FOLLOWING PROPOSED ACTION ITEMS, AS RECOMMENDED BY THE SUPERINTENDENT:
 

7.A. Resolution of Adoption of the City of Seminole Hazard Mitigation Plan Update 2024-2029 as this jurisdiction’s Hazard Mitigation Plan.
 

7.B. Memorandum of Understanding with Seminole State College to create a joint-partnership in regards to repurposing property at Pleasant Grove School to be designated as the Seminole Agriculture Education Farm (Seminole Ag-Ed Farm).
 

7.C. Resolution of Membership with The Oklahoma Purchasing System (TOPS) for the school year ending 06/30/2024.
 

8. ANNUAL BOND SALE OF DISTRICT BUILDING BONDS:
 

8.A. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
 

8.B. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,395,000 Building Bonds of this School District; and designating bond counsel for this issuance of bonds.
 

8.C. Board to consider and take action to select a date and time to schedule a Special Meeting of the Board, for the purposes as stated above (8.A & 8.B).
 

9. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)

10. NEW BUSINESS: (Business, which was not known, and could not have reasonably been known prior to the 24-hour legal posting notice requirement for the agenda).
 

11. ADJOURNMENT: