June 29, 2023 at 5:00 PM - Special Meeting

1. Call the meeting to order.

2. Roll call of members.

3. Flag Salute, Moment of Silence, and GOOD NEWS SPS.

4. Introduction of guests.

5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C. (1-2), PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7), AND TO DISCUSS NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF EMPLOYEE GROUPS PURSUANT TO 25 O.S. SEC. 307 (B)(2):

5.A. Consider and take necessary action to convene or not convene in Executive Session.

5.B. Return of the board to open session and the board president's executive session compliance statement.

5.C. Board to discuss, consider and take necessary actions regarding the Superintendent’s recommendations for items 5.C (1) – through – 5.C (2).
 

5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.

5.C.2. Resignations (As accepted by the superintendent since the previous board of education meeting). Bryan Guthrie (MS Math Teacher – effective 6/7/23); and Jeremiah Reeves (Maintenance – effective 6/30/23).
 

6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
 

6.A. Minutes of the June 13, 2023, Regular Monthly Meeting.

6.B. Financial reports (Treasurer & Activity Fund Clerk)

6.C. Encumbrances and change orders including closeouts for FY23:

6.C.1. General Fund 11:  #1043, 1044, 1161-1163, 1348, 1373, 1374, 1431, 1496, 1514, 1515, 1525, 1527, 1528, 1531, 1536, 1546-1551 (Total = $96,571.71)

6.C.2. Building Fund 21:  #6, 31, 46, 47 (Total = $113,247.20)

6.C.3. Child Nutrition Fund 22: #1, 14, 15 (Total = $11,419.14)

6.C.4. Building Bond Fund 34: #1, 3, 5, 7-12 (Total = ($24,154.50)

6.C.5. Insurance Fund #86: #1, 4, 6-11 (Total = ($19,058.10)

6.D. Encumbrances including open/ blankets for FY24:

6.D.1. General Fund 11: #1000-1139 (Total $951,544.58)

6.D.2. Building Fund 21: #1-26 (Total $764,119.84)

6.D.3. Child Nutrition Fund 22: #1-4 (Total $155,888.00)

6.D.4. Building Bond Fund 34: #1-4 (Total $18,255.50)

6.D.5. Insurance Fund 86: #1-5 (Total $18,128.10)

6.E. Fundraisers:

6.F. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:

6.F.1. The Beckman Company / Student Accident Insurance Policy (effective 7/1/2023 – 7/1/2024).
 

6.F.2. Resolution of Seminole Public Schools to Join Oklahoma School Insurance Group // Renewal and continuation of Insurance as proposed to include but not be limited to Property & Casualty Insurance coverages (OSIG/ effective through 06/30/2024).
 

6.F.3. Approval of applications for sanctioning the following organizations for 2023-2024 school year: (A) The Seminole Band Boosters; and (B) The Seminole Athletic Boosters Club.
 

6.F.4. Approval for the School’s Treasurer to issue Non-Payable Checks and authorizing the purchase of the checks as investments from other available District funds in school year 2023-2024.
 

7. Board to discuss, consider, and take necessary action to approve Building Bond Fund #35 for the purposes of installing playground equipment at all Seminole Public School sites.





 

8. Board to discuss, consider, and take necessary action regarding the following specific assignments for school year 2023-2024:

 

8.A. Kala Miller – Treasurer

8.B. Danielle Anson – Business Office Manager, Minutes Clerk, District Website & Social Media Clerk, and Human Resources Clerk
 

8.C. Angie Turner – Encumbrance/ Accounts Payable Clerk, Deputy Activity Fund Clerk, and all sites Receiving/ Inventory Clerk
 

8.D. Leanne Knowles – Activity Fund Clerk, Deputy Treasurer, Co-Deputy Minutes Clerk, and Child Nutrition Fund Clerk.
           

8.E. Valentina Tiger – Payroll Clerk, Co-Deputy Minutes Clerk, Claims Management, and Deputy Encumbrance/ Accounts Payable Clerk.

 

9. Board to discuss, consider, and take necessary action to authorize specific assignments for Bob Gragg, Superintendent for 2023-2024; Chief Executive Officer for the board of education and district personnel administrator, purchasing agent, authorized representative for all federal programs, custodian for the general fund, building fund, child nutrition fund, bond funds, sinking fund, activity fund, endowment fund, gift fund, insurance fund, all state programs and all other school programs and activities not listed, district administrative officer for Special Education programs and services, and district administrative officer for donated foods for the breakfast and lunch programs. The Superintendent is also authorized to accept employee resignations and employee temporary and/or seasonal employees on behalf of the board of education pending ratification by the board, and to approve change orders for encumbrance orders previously approved by the board of education up to 20% of the original and not to exceed $500.00.

 

10. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)

11. ADJOURNMENT: