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November 11, 2019 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report:
6. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of the October 14, 2019 Regular Board Meeting.
6.B. Approve the PreK students to attend a field trip to Woolaroc on November 20, 2019. 
6.C. Approve a bake sale fundraiser for NASA students. 
6.D. Approve the Indian Tacos 4 Kids fundraiser to be held at Buffalo Joe's on November 16, 2019.
6.E. Approve Student Activity Account
6.F. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 194-215, 70118-70120 in the amount of $116,441.56.

Building Fund Encumbrance #'s: 2105-2107 in the amount of $4,989.26. 

Child Nutrition Fund Encumbrance #'s: 2206-2208 in the amount of $5,610.26. 

Gift Fund Encumbrance #'s: 8113-8128 in the amount of $15,843.72. 

General Fund Change Order #'s: 35, 41, 45, 51, 54, 66, 68, 70, 80, 94, 95, 103, 114, 116, 119, 128, 153, 169, 170, 173, 178, 179, 180, 187, 191, 70017, 70046, 70062, 70065, 70076, 70081, 70083, 70113 in the amount of $25,047.60. 

Gift Fund Change Order #'s: 8112 in the amount of $15.00.
6.G. Approve Treasurer's Report and Investment Report
7. Vote to approve the Surplus List.
Rationale: 
1998 Chevy 1/2 ton Maintenance Truck

(20) 2 way radios
Action(s):
Vote to approve the surplus list. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve a consulting agreement with Waholi Consulting for Impact Aid services.
Action(s):
Vote to approve a consulting agreement with Waholi Consulting for Impact Aid services. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve 2019-2020 Estimate of Needs, approved by Excise Board.
Action(s):
Vote to approve 2019-2020 Estimate of Needs, approved by Excise Board. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
10. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel


As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene is executive session to discuss: Personnel. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
11. Acknowledge the board has returned to Open Session:
12. Executive Session Compliance Statement:
13. Vote to approve policy BE-R. 
Action(s):
Vote to approve agenda items 13-46. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
14. Vote to approve policy CBB. 
15. Vote to approve policy CBBA. 
Rationale:  Vote to approve policy CBBA
16. Vote to approve policy CBBB. 
17. Vote to approve policy CKDA. 
18. Vote to approve policy CLB.
19. Vote to approve policy CN. 
20. Vote to approve policy CN-R3. 
21. Vote to approve policy COB. 
22. Vote to approve policy COB-R. 
23. Vote to approve policy DAAC. 
24. Vote to approve policy DBA. 
25. Vote to approve policy DBAA. 
26. Vote to approve policy DBD. 
27. Vote to approve policy DDC. 
28. Vote to approve policy DEE-R. 
29. Vote to approve policy DE-R1.
30. Vote to approve policy DHAC. 
31. Vote to approve policy DMB. 
32. Vote to approve policy DMB-R1. 
33. Vote to approve policy DPAO.
34. Vote to approve policy DPB.
35. Vote to approve policy EHBCA.
36. Vote to approve policy EHBC-E3. 
37. Vote to approve policy EHBC-R4. 
38. Vote to approve policy EHBH.
39. Vote to approve policy FD. 
40. Vote to approve policy FDAHA. 
41. Vote to approve policy FD-P. 
42. Vote to approve policy FFAD. 
43. Vote to approve policy FNFA-E. 
44. Vote to approve policy FNFA-R. 
45. Vote to approve policy FNG. 
46. Vote to approve policy GJBA. 
47. Discussion and possible action on district proposal to provide an employee performance stipend in the amount of $150.
Action(s):
Vote to approve the district proposal to provide an employee performance stipend in the amount of $150. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
48. Discussion and possible action on the purchase of route buses. 
Action(s):
Mr. Cash recommends to vote to approve the purchase of route buses. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
49. New Business:
Action(s):
Vote to approve the updated substitute teacher list. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
Vote to approve the Board of Education Election Resolution. This motion, made by Scott Laird and seconded by Michael Tolson, passed.
Vote to approve purchase order #'s: 70121-70124 in the amount of $37,570.14. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
Vote to approve the Professional Development Plan. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
50. Comments from the Board:
51. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, November 8, 2019 at 3:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at 6:42 p.m. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
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