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July 15, 2019 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report and response to public participation:
6. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of the June 20, 2019 Special "Regular" Board Meeting.
6.B. Approve minutes of the July 9, 2019 Special Board Meeting. 
6.C. Approve Supplemental Appropriations for the 2018-2019 school year.
6.D. Approve Pawhuska Youth Sports Facility Request for use of field, concession, bathrooms, locker rooms, and storage building from July 2019 through November 15, 2019. 
6.E. Approve Varsity Cheer Fall Fundraiser in September with Sedan Flowers. 
6.F. Approve Varsity Cheer to stay overnight on September 20th for Regionals. 
6.G. Approve Dean Hix as Safety Coordinator/ Director and as the designated person responsible for carrying out the provisions of the Asbestos Hazards Emergency Response Act (AHERA) of 1986 for the 2019-2020 school year.
6.H. Approve Dean Hix as the Maintenance and Transportation Director, School Bus Inspector, Bus Driver Instructor, for the 2019-2020 school year.
6.I. Approve Athletic Director, Christopher Walker, as compliance coordinator for Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, and other state and federal laws addressing equal opportunities in the Pawhuska School District.
6.J. Approve Student Activity Account
6.K. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 53, 96-102 & 70019 in the amount of $23,380.08

Gift Fund Encumbrance #'s: 8101-8103 in the amount of $7,164.86

General Fund Change Order #'s: 60, 69, 73, 70003, 70004, 70008, 70009, 70011, 70012, 70013, 70016, 70017, & 70018 in the amount of $30,502.81
6.L. Approve Treasurer's Report and Investment Report
7. Discussion and possible action to approve the Negotiated Agreement for the 2019-2020 school year. 
Action(s):
Vote to approve the Negotiated Agreement for the 2019-2020 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve a Memorandum of Agreement with Osage Nation. 
Action(s):
Vote to approve a Memorandum of Agreement with Osage Nation. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
9. Discuss and vote to approve annual online policy manual and policy subscription service with OSSBA
Action(s):
Vote to approve annual online policy manual and policy subscription service with OSSBA. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
10. Discussion and vote to approve a service agreement with Weaver Drug Testing Lab. 
Action(s):
Vote to approve a service agreement with Weaver Drug Testing Lab. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
11. Board to consider and take action on the motion approving the renewal of the Sublease Agreement dated May 1, 2010 between the District and Pawhuska Educational Facilities Authority for the fiscal year ending June 30, 2020 as required under the provisions of the agreement. 
Action(s):
Vote on approving the renewal of the Sublease Agreement dated May 1, 2010 between the District and Pawhuska Educational Facilities Authority for the fiscal year ending June 30, 2020 as required under the provisions of the agreement. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
12. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:




As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in executive session to discuss: Personnel. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
13. Acknowledge the board has returned to Open Session:
14. Executive Session Compliance Statement:
15. Vote to approve hiring Cindy Javellas as a 4th grade Teacher on a one year, non-continuing contract for the 2019-2020 school year, pending emergency certification. 
Action(s):
Mr. Cash recommends to vote to approve hiring Cindy Javellas as a 4th grade Teacher on a one year, non-continuing contract for the 2019-2020 school year, pending emergency certification. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
16. New Business:
Action(s):
Vote to approve change order for purchase order number 81 in the amount of $1500. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
Mr. Cash recommends to vote to approve hiring Sharon Forte as a Junior High Social Studies Teacher for the 2019-2020 school year on a one year, non-continuing contract, pending emergency certification. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
Mr. Cash recommends to vote to approve hiring Linda Wells as a 6th grade Teacher for the 2019-2020 school year on a one year, non-continuing contract. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
17. Comments from the Board:
18. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Thursday, July 11, 2019 at 2:15 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at ___6:22 p.m._________. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
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