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March 8, 2021 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Vote to certify the annual School Election results of February 9, 2021.
Action(s):
Motion to certify the annual School Election results of February 9, 2021. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
4. Swear in new Board member, Justin Turney.
5. Vote to reorganize the Board of Education.
Action(s):
Motion to nominate Scott Laird as Board President. This motion, made by Thomas Boone and seconded by Justin Turney, passed.
Motion to nominate Tom Boone as Vice President. This motion, made by Justin Turney and seconded by Scott Laird, passed.
Motion to nominate Justin Turney as Board Clerk. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
6. Welcome to visitors.
7. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

8. Spotlight: Recognize Michael Tolson for his years of service. 
9. Superintendent's report and response to public participation:
10. Vote to approve the 2019-2020 financial audit as presented by Bledsoe Hewett & Gullekson.
Action(s):
Motion to approve the 2019-2020 financial audit as presented by Bledsoe Hewett & Gullekson. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
11. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Motion to approve consent agenda. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
11.A. Minutes of the February 8, 2021 Regular Board Meeting.
Action(s):
Motion to approve minutes of the February 8, 2021 Regular Board meeting. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
11.B. Student Activity Account
11.C. Appropriations, Change Orders, and Encumbrances:

General Fund Encumbrances #'s 209-2278 in the amount of $28,692.78

Building Fund Encumbrances #'s 29-30 in the amount of $775.46

Change Order #'s: 30, 82, 163, 195, 50000, 50002-50007, 50009-50012, 50015, 50017-50019, 50022-50025, 50027-50038, 50041-50057, 50059-50074, 50076-50080, 50082-50083, 50085-50088, 50090-50095, 50097-50103, 50105-50112, 50114-50117, 50119, 50123-50124, 50126, 50130-50132 in the amount of -$48,938.97
 
11.D. Treasurer's Report and Investment Report
11.E. Pawhuska Youth Sports request to use the softball field and Finley field March 2021 through July 2021 for T-ball, Softball and Baseball games and practice.
11.F. Pawhuska FFA Blue & Gold/DJ's Fundraiser request beginning March 9, 2021.
11.G. Indian Camp Elementary Double Good popcorn fundraiser request.
11.H. Pawhuska Ministerial Alliance request to use the football stadium for Baccalaureate on Sunday, May 9, 2021 from 4-8:00 p.m.
11.I. Track fundraiser request that will consist of three raffle items; a fire pit, blanket, and 25 lbs. of hamburger.
12. Vote to approve the updated sub list. 
Action(s):
Motion to approve the updated sub list. This motion, made by Justin Turney and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
13. Vote to approve the updated Pawhuska Public Schools authorized signatures form.
Action(s):
Motion to approve the updated Pawhuska Public Schools authorized signatures form. This motion, made by Thomas Boone and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
14. Vote to approve the software agreement with Municipal Accounting Systems for the 2021-2022 school year in the amount of $7,777.50.
Action(s):
Motion to approve the software agreement with Municipal Accounting Systems for the 2021-2022 school year. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
15. Vote to approve the Academic Credit Joint Program Agreement with Tri County Tech for the 2020-2021 school year.
Action(s):
Motion to approve the Academic Credit Joint Program Agreement with Tri County Tech for the 2020-2021 school year. This motion, made by Jean Simmons and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
16. Vote to approve increasing the surety bonds on Encumbrance Clerk, Deputy Encumbrance Clerk and Activity Fund Custodian.
Action(s):
Motion to approve increasing the surety bonds on Encumbrance Clerk, Deputy Encumbrance Clerk and Activity Fund Custodian. This motion, made by Justin Turney and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
17. Vote to approve a membership agreement and flow through of Title II A Funds for the 2021-2022 school year with Osage County Interlocal Cooperative.  The membership fee is $5,005.00. 
Action(s):
Vote to approve a membership agreement and flow through of Title II A Funds for the 2020-2021 school year with Osage County Interlocal Cooperative. This motion, made by Justin Turney and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
18. Consideration and vote to convene in executive session to discuss:


 
Rationale:  As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Motion to convene in executive session to discuss: Personnel As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. This motion, made by Jean Simmons and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
19. Acknowledge the board has returned to Open Session:
20. Executive Session Compliance Statement:
21. Vote to approve or table the reemployment of Elizabeth Hembree, as Treasurer for the 2021-2022 school year.
Action(s):
Motion to approve or table the reemployment of Elizabeth Hembree, as Treasurer for the 2021-2022 school year. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
22. Vote to approve or table the reemployment of Tina McCosar, as Encumbrance and Minutes Clerk for the 2021-2022 school year.
Action(s):
Motion to approve or table the reemployment of Tina McCosar, as Encumbrance and Minutes Clerk for the 2021-2022 school year. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
23. Vote to approve or table the reemployment of Randi Whitman, as Deputy Encumbrance Clerk/Accounts Payable for the 2021-2022 school year.
Action(s):
Motion to approve or table the reemployment of Randi Whitman, as Deputy Encumbrance Clerk/Accounts Payable for the 2021-2022 school year. This motion, made by Thomas Boone and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
24. Vote to approve reassigning Charity McNeil to Activity Fund Custodian.
Action(s):
Motion to approve reassigning Charity McNeil to Activity Fund Custodian. This motion, made by Thomas Boone and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
25. Vote to approve reassigning Tara Malaske to Indian Camp Secretary substitute for the remainder of the 2020-2021 school year.
Action(s):
Motion to approve reassigning Tara Malaske to Indian Camp Secretary. This motion, made by Jean Simmons and seconded by Justin Turney, passed.
No Action(s) have been added to this Agenda Item.
26. Vote to approve hiring Jarred Moreland as Assistant Track Coach for the 2020-2021 school year.
Action(s):
Motion to approve hiring Jarred Westmoreland as Assistant Track Coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
27. Vote to approve hiring Jason Snodgrass as the Junior High Head Baseball coach for the 2020-2021 school year.
Action(s):
Motion to approve hiring Jason Snodgrass as the Junior High Head Baseball coach for the 2020-2021 school year. This motion, made by Justin Turney and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
28. Vote to approve hiring Katyelyn Malloy as Varsity Soccer Co-Head Coach for the 2020-2021 school year.
Action(s):
Motion to approve hiring Katyelyn Malloy as Varsity Soccer Co-Head Coach for the 2020-2021 school year. This motion, made by Justin Turney and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
29. Vote to approve hiring Jakob Price as Varsity Soccer Co-Head Coach for the 2020-2021 school year.
Action(s):
Motion Vote to approve hiring Jakob Price as Varsity Soccer Co-Head Coach for the 2020-2021 school year. This motion, made by Justin Turney and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
30. New Business:
31. Comments from the Board:
32. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, March 5, 2021 at 4:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

Tina McCosar
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at ___6:57 p.m.____. This motion, made by Justin Turney and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
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