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November 9, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report
6. Principal's Report
7. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
7.A. Approve minutes of the October 23, 2020 Special Board Meeting.
7.B. Approve Student Activity Account
7.C. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance Numbers: 174-176 and 50127-50129 in the amount of $8,403.54.

General Fund Change Order Numbers: 50012, 50017, 50019, 50021, 50022, 50044, 50045, 50047, 50049, 50051, 50056, 50057, 50059, 50061, 50069, 50071, 50073, 50079, 50082, 50083, 50127, 50128 and 50129 in the amount of $78,631.87.

Gift Fund Change Order Numbers: 18 and 23 in the amount of $38.63.
7.D. Approve Treasurer's Report and Investment Report
8. Vote to approve Winter sports procedures. 
Action(s):
Vote to approve Winter sports procedures. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve the 2020-2021 Estimate of Needs, approved by Excise Board. 
Action(s):
Vote to approve the 2020-2021 Estimate of Needs, approved by Excise Board. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
10. Discussion and possible action to declare damage that has occurred in previous weather events to build structures at the High School, Junior High School, Elementary School, Indian Camp Elementary Schools, and Athletic facilities an emergency related to sudden and unexpected effects of said weather events has led to possible danger to students and staff because of leaks and further water damage thus avoiding the bid requirements of the Oklahoma Competitive Bidding Act. 
Action(s):
Vote to declare damage that has occurred in previous weather events to build structures at the High School, Junior High School, Elementary School, Indian Camp Elementary Schools, and Athletic facilities an emergency related to sudden and unexpected effects of said weather events has led to possible danger to students and staff because of leaks and further water damage thus avoiding the bid requirements of the Oklahoma Competitive Bidding Act. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action to delegate the authority to the superintendent to begin the process of working with the insurance carrier and contractors to fix damage occurring as a result of the weather related events. 
Action(s):
Vote to delegate the authority to the superintendent to begin the process of working with the insurance carrier and contractors to fix damage occurring as a result of the weather related events. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
12. Vote to approve hiring an Indian Camp Elementary Virtual Monitor on a one year, non-continuing contract for the 2020-2021 school year. 
Action(s):
Vote to approve hiring an Indian Camp Elementary Virtual Monitor on a one year, non-continuing contract for the 2020-2021 school year. This motion, made by Jean Simmons and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
13. New Business:
Action(s):
Vote to approve the resignation of Monica Pyle. This motion, made by Michael Tolson and seconded by Thomas Boone, passed.
Vote to approve general fund change order number 109 in the amount of $170,000. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
14. Comments from the Board:
15. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, November 6, 2020 at 3:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

Those present at remote locations will be:

Scott Laird, method of appearance: Videoconference
Thomas Boone, method of appearance: Videoconference
Addie Roanhorse, method of appearance: Videoconference
Jean Simmons, method of appearance: Videoconference
Micheal Tolson, method of appearance: Videoconference


 

Briana Barnes
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at 6:02 pm. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
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