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September 14, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report
6. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Michael Tolson and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of the August 10, 2020 Regular Board Meeting.
6.B. Approve minutes of the August 18, 2020 Special Board Meeting.
6.C. Approve Middle School to have a virtual sale fundraiser. 
6.D. Approve FFA Fall Blue & Gold fundraiser. 
6.E. Approve FFA Spring Blue & Gold/DJ's/T&D fundraiser. 
6.F. Approve PYS Basketball facility request. 
6.G. Approve Huskies 12U Competitive Softball Team facility request. 
6.H. Approve Pawhuska Ministerial Alliance facility request. 
6.I. Approve PHS Little Cheer Camp date change to September 16, 2020.
6.J. Approve Band World's Finest Chocolate fundraiser request. 
6.K. Approve Band to attend Elgin Owls Southwest Showdown on October 3, 2020.
6.L. Approve Band to attend Beggs Marching Invitational on October 10, 2020.
6.M. Approve Band to attend OSSAA Northwest Regional on October 21, 2020.
6.N. Approve Yearbook fundraisers. 
6.O. Approve extra salary for Jakob Price due to lack of planning period. 
6.P. Approve Student Transfer List
6.Q. Approve Student Activity Account
6.R. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  Approve General Fund Encumbrance and Change Order Numbers: 58, 78, 83, 87, 97, 116-148, and 50000-50121 in the amount of $3,946,389.05. 

Approve Building Fund Encumbrance and Change Order Numbers: 16-20 in the amount of $24,917.30.

Approve Gift Fund Encumbrance and Change Order Numbers: 4, and 9-12 in the amount of $14,658.33. 
6.S. Approve Treasurer's Report and Investment Report
7. Vote to approve the Estimate of Needs for the 2020-2021 school year. 
Action(s):
Vote to approve the Estimate of Needs for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve Policy DMB-R4.
Action(s):
Vote to approve Policy DMB-R4. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve Policy FFAEA. 
Action(s):
Mr. Cash recommends to vote to approve Policy FFAEA. This motion, made by Michael Tolson and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve Policy FFAEA-E.
Action(s):
Vote to approve Policy FFAEA-E. This motion, made by Michael Tolson and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
11. Vote to approve FFA Program of Activities List for the 2020-2021 school year. 
Rationale:  Exhibit A
Action(s):
Vote to approve FFA Program of Activities List for the 2020-2021 school year as amended. This motion, made by Michael Tolson and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
12. Vote to approve Pawhuska High School library deregulation application. 
Action(s):
Mr. Cash recommends to vote to approve agenda items 12, 13, 14 and 15. This motion, made by Michael Tolson and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
13. Vote to approve Pawhuska Middle School library deregulation application. 
14. Vote to approve Pawhuska Elementary School library deregulation application. 
15. Vote to approve Pawhuska Indian Camp Elementary School library deregulation application. 
16. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel



As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Executive session will include videoconferencing. 

Those present at remote locations will be:

Micheal Tolson, method of appearance: Videoconference
Scott Laird, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Addie Roanhorse
Jean Simmons
Action(s):
Consideration and vote to convene in executive session to discuss: Personnel As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. This motion, made by Michael Tolson and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
17. Acknowledge the board has returned to Open Session:
18. Executive Session Compliance Statement:
19. Vote to approve maternity leave for Kamree Legg. 
Action(s):
Vote to approve maternity leave for Kamree Legg. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
20. Vote to approve the substitute teacher list. 
Action(s):
Vote to approve the substitute teacher list. This motion, made by Michael Tolson and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
21. Vote to approve hiring Jakob Price as Head JV Football coach. 
Action(s):
Mr. Cash recommends to vote to approve hiring Jakob Price as Head JV Football coach. This motion, made by Michael Tolson and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
22. Vote to approve hiring Jakob Price as Junior High Assistant Football coach. 
Action(s):
Mr. Cash recommends to vote to approve hiring Jakob Price as Junior High Assistant Football coach. This motion, made by Michael Tolson and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
23. Vote to approve hiring Jason Snodgrass as Head 7th Grade Boys Basketball coach for the 2020-2021 school year. 
Action(s):
Mr. Cash recommends to vote to approve hiring Jason Snodgrass as Head 7th Grade Boys Basketball coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
24. Vote to approve hiring Jason Snodgrass as Junior High Assistant Basketball coach for the 2020-2021 school year. 
Action(s):
Mr. Cash recommends to vote to approve hiring Jason Snodgrass as Junior High Assistant Basketball coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
25. Vote to approve hiring Jason Snodgrass as the Soccer Coach for the 2020-2021 school year. 
Action(s):
Mr. Cash recommends to vote to approve hiring Jason Snodgrass as the Soccer Coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Jean Simmons, passed.
No Action(s) have been added to this Agenda Item.
26. New Business:
Action(s):
Mr. Cash recommends to vote to approve hiring Mark Frye as Junior High Assistant Track Coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
Mr. Cash recommends to vote to approve hiring Stephanie Jensen as Junior High Assistant Girls Basketball Coach for the 2020-2021 school year. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
27. Comments from the Board:
28. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, September 11, 2020 at 4:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

Those present at remote locations will be:

Micheal Tolson, method of appearance: Videoconference
Scott Laird, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Addie Roanhorse
Jean Simmons



 

Briana Barnes
Minutes Clerk
Pawhuska Board of Education
 

Action(s):
Motion to adjourn at 7:20 p.m. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
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