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April 8, 2019 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Swear in new Board member, Addie Roanhorse.
4. Vote to reorganize the Board of Education:
Rationale:  President:
Vice President:
Clerk:
Action(s):
Tom Boone President. This motion, made by Scott Laird and seconded by Addie Roanhorse, passed.
Scott Laird vice president. This motion, made by Thomas Boone and seconded by Addie Roanhorse, passed.
Addie Roanhorse - Board Clerk. This motion, made by Thomas Boone and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
5. Welcome to visitors.
6. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

7. Superintendent's Report:
8. Principal Reports: 
Rationale: 
  • Site improvement plans.
  • Significant changes for next year.
9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $590,000 General Obligation Building Bonds of the School District.
Action(s):
Mr. Cash recommends to vote to approve a resolution determining the maturities of, and setting a date, time and place for the sale of the $590,000 General Obligation Building Bonds of the School District. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20.  This resolution authorizes filing of the Form 471 application(s) for funding year 2019-20 and the payment of the applicant’s share upon approval of funding and receipt of services.
Action(s):
Mr. Cash recommends to vote to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 application(s) for funding year 2019-20 and the payment of the applicant's share upon approval of funding and receipt of services. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
11. Review and vote to approve the updated calendar for the 2018-2019 school year.
Action(s):
Mr. Cash recommends to approve the updated calendar for the 2018-2019 school year. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
12. Vote to approve the application for Temporary Appropriations for the 2019-2020 school year.
Action(s):
Mr. Cash recommends to vote to approve the application for Temporary Appropriations for the 2019-2020 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
13. Discussion and vote to approve the on-site compliance corrective action plan from Special Education.
Action(s):
Mrs. Moore recommends to vote to approve the on-site compliance corrective action plan from Special Education. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
14. Vote to approve the Surplus of a 2007 Chevy Malibu sedan, VIN # 1G1ZS58F47F311342, TAG # 4-40796, Mileage 72,980, unit #34, price of $5000.  
Action(s):
Mr. Cash recommends to vote to approve the Surplus of a 2007 Chevy Malibu sedan, VIN # 1G1ZS58F47F311342, TAG # 4-40796, Mileage 72,980, unit #34, price of $5000. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
15. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Mr. Cash recommends to vote to approve the consent agenda. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
15.A. Approve minutes of the March 11, 2019 Regular Board Meeting.
15.B. Approve the student transfers.
15.C. Approve Sharon Holloway and a student to attend the National Business Professionals of America Competition and Conference in Anaheim, California from Wednesday, May 1 through Sunday, May 5, 2019.
15.D. Approve the Pawhuska Kiwanis to use the Elementary playground for the Bicycle Rodeo on April 27, 2019 beginning at 9:30 am.
15.E. Approve the Boys Basketball Summer Schedule dates, times, prices and places. 
15.F. Approve the Pawhuska Head Start to use a bus and a driver to go to the Osage County Fairgrounds on April 17, 2019 from 9:00 Am to 1:00 Pm.
15.G. Approve the Pre-K to take a field trip to the Discovery Lab in Ponca City on April 17th.
15.H. Approve the Kindergarten to take a field trip to The Copper Kiln in Owasso on April 26th.
15.I. Approve the 2nd Grade to take a field trip to the Tulsa Zoo in Tulsa on May 1st.
15.J. Approve the Indian Camp Elementary Gifted and Talented to take a field trip to  the Tulsa Children's Museum in Tulsa on April 30th.
15.K. Approve the Indian Camp Parent Booster Club to use the Elementary Gym on May 3, 2019 from 6:00 Pm to 8:30 Pm for the end of the year bash and fundraiser, the event will include a dance,  a bounce house, and food.
15.L. Approve the Track team to stay overnight in Oklahoma City for the State Track Meet on May 2-4, 2019.
15.M. Approve the use of school van to go on a field trip to RecPlex in Ponca City on Tuesday, May 7, 2019 from 9:00 am - 2:30 pm to honor students who have met their reading goal of Sequoyah books.
15.N. Approve the Pawhuska Elementary and High School to do a  Coca-Cola Truckload Fundraiser to be held on April 22nd-May 3rd.
15.O. Approve the handouts for a growth and development, and puberty for the Elementary School to be presented on May 1st (part 1) to the 4th and 5th graders and May 8th (part 2) to the 5th graders.
15.P. Approve Student Activity Account
15.Q. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  2018-2019 General Fund Encumbrance:#'s 269-273, 276-278, 70160-70162 in the amount of $31,431.41.

2018-2019 Building Fund Encumbrance:#'s 2146, 2147 in the amount of $9,280.00.

2018-2019 General Fund Change Orders:#'s 13, 19, 56, 154, 160, 274, 275, 10016 in the amount of -$8312.96.

2018-2019 Building Fund Change Orders:#'s 2102, 2111, 2144 in the amount of $3.295.69.

2018-2019 Gift Fund Change Orders:#'s 8124, 8144, 8146, 8148 in the amount of -$4,880.95.
15.R. Approve Treasurer's Report and Investment Report
16. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Personnel.



As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in executive session. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
17. Acknowledge the board has returned to Open Session:
18. Executive Session Compliance Statement:
19. Vote to approve the resignation of Kimberly S. Hester as the PPS Prek-12 Literacy Coach, effective at the end of the 2018-2019 school year. 
Action(s):
Mr. Cash recommends to vote to approve the resignation of Kimberly S. Hester as the PPS Prek-12 Literacy Coach, effective at the end of the 2018-2019 school year. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
20. Vote to approve the resignation of Charles Jeffrey as the Band, Choir, and Drama teacher at Pawhuska High School and Elementary.
Action(s):
Mr. Cash recommends to vote to approve the resignation of Charles Jeffrey as the Band, Choir, and Drama teacher at Pawhuska High School and Elementary. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
21. Vote to approve the resignation of Virginia Allen as a teacher at Pawhuska Elementary School, effective May 16, 2019 or the last day of school.
Action(s):
Mr. Cash recommends to vote to approve the resignation of Virginia Allen as a teacher at Pawhuska Elementary School, effective May 16, 2019 or the last day of school. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
22. Discussion and possible action on rehire of certified/non certified staff for the 2019-2020 school year.
Rationale:  See Exhibit "A"
Action(s):
Mr. Cash recommends to vote to approve rehire of certified/non certified staff for the 2019-2020 school year Amended. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
23. Discussion and possible action on the High School Girls Basketball Coach position for the 2019-2020 school year.
Action(s):
Mrs Moore recommends Mr. David Cash for the High School Girls Basketball Coach position for the 2019-2020 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
24. Vote to approve hiring a Head Junior High Baseball Coach on a one year, non-continuing contract for the 2019-2020 school year.
Action(s):
Vote to approve hiring Drew Smith, as a Head Junior High Baseball Coach on a one year, non-continuing contract for the 2018-2019 school year. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
25. Vote to approve hiring an assistant Junior High Baseball Coach on a one year, non-continuing contract for the 2019-2020 school year.
Action(s):
Vote to approve hiring Austin Legg, as an assistant Junior High Baseball Coach on a one year, non-continuing contract for the 2018-2019 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
26. Discussion and possible action on the High School Fast Pitch Softball Coach position for the 2019-2020 school year.
Action(s):
Vote to approve hiring Kourtney Herrera, as a High School Fast Pitch Softball Coach position for the 2019-2020 school year. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
27. Discussion and possible action on rehiring of activity sponsors and athletic coaches. 
Action(s):
Mr. Cash recommends to vote to approve. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
28. Vote to approve the hire of a full time custodian on a one year non-continuing contract for the 2018-2019 school year. 
Action(s):
Mr. Cash recommends to vote to approve the hire of Jason Richmond, as a full time custodian on a one year non-continuing contract for the 2018-2019 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
29. Vote to approve the hire of a Substitute custodian on a one year non-continuing contract for the 2018-2019 school year.  
Action(s):
Mr. Cash recommends to vote to approve the hire of Sherry Brown, as a Substitute custodian on a one year non-continuing contract for the 2018-2019 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
30. Vote to approve the hire of a Substitute custodian on a one year non-continuing contract for the 2018-2019 school year. 
31. New Business:
Action(s):
Mr. Cash recommends to vote to approve the resignation of Conner Chambers as the Indian Camp Elementary Music Teacher, effective May 16, 2019 or last day of school. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
Mr. Cash recommend to vote to approve the resignation of Kathy Parrett as the Indian Camp Elementary P.E. Teacher, effective My 16, 2019 or last day of school. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
Mr. Cash recommends to vote to approve the resignation of Derral McBride as a Pawhuska High School Teacher/Coach, effective April 5, 2019. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
32. Comments from the Board:
33. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, April 5th at 3:10 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Micheal Owens

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
Motion to adjourn at _____7:37 pm_______. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
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