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September 10, 2018 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Board Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Superintendent's Report and response to public participation:
5. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Thomas Boone and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
5.A. Approve minutes of the August 13, 2018 Regular Board Meeting.
5.B. Approve the 2018-2019 Extra Duty Stipends.
5.C. Approve extra salary for Charles Jeffrey due to lack of planning period.
5.D. Approve the boys basketball team support a player fundraiser for the 2018- 2019 season.
5.E. Approve the boys basketball team to use the field house gym and concession for their tournament fundraiser to be held in late September 2018.
5.F. Approve the Academic Team 50/50 raffle fundraiser for 2018-2019.
5.G. Approve the Speech and Debate team to travel to Bixby for Demo Day on September 15, 2018.
5.H. Approve the FFA activities for the year.
5.I. Approve the Calvary Baptist, First Baptist and Assembly of God's request to use the Football Stadium for see you at the pole on September 26th 2018 at 5:00 pm.
5.J. Approve Student Activity Account
5.K. Approve Appropriations, Change Orders, and Encumbrances:
Rationale: 
2018-2019 General Fund Encumbrance: #'s 127-156, 70040-70146 in the amount of $3,784,990.61.
2018-2019 Building Fund Encumbrance: #'s 2132-2140 in the amount of $14,321.70.
2018-2019 Child Nutrition Fund Encumbrance: #'s 2208-2213 in the amount of $30,964.26.
2018-2019 General Fund Change Orders: 31, 45, 77, 79, 87, 89, 93, 99-103, 105, 111, 112, 115, 125, 147, 70003, 70005, 70009, 70011, 70012, 70015-70020, 70034, 70037 in the amount of $11,842.27.
2018-2019 Building Fund Change Orders: 2113, 2123, 2126, 2127 in the amount of - $5,231.76.
2018-2019 Gift Fund Change Orders: 8101-8106 in the amount of $74,917.00.
5.L. Approve Treasurer's Report and Investment Report
6. Vote to approve all High School Secretaries to move to 8 hour days to prevent excessive comp time build up.
Action(s):
Mr. Cash recommends to vote to approve all High School Secretaries to move to 8 hour days to prevent excessive comp time build up. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
7. Vote to approve the Professional Development Certification Reimbursement Program (DMB-R4) policy.
Action(s):
Mr. Cash recommends to vote to approve the Professional Development Certification Reimbursement Program (DMB-R4) policy. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve each Substitute Teacher on the 2018-2019 updated Substitute List.
Action(s):
Mr Cash recommends to vote to approve each Substitute Teacher on the 2018-2019 updated Substitute List. This motion, made by Thomas Boone and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve the Days to Hours notification letter.
Action(s):
Mr Cash recommends to vote to approve the Days to Hours notification letter. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
10. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Personnel employment.


As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in executive session to discuss. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
11. Executive Session Compliance Statement:
12. Acknowledge the board has returned to Open Session:
13. Discussion and possible action on High School Girls Basketball Head Coaching position.
Action(s):
Vote to table possible action on High School girls Basketball Head coaching Position. This motion, made by Thomas Boone and seconded by Michael Tolson, tabled.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible action to purchase a vehicle for maintenance and transportation.
Action(s):
Mr Cash- 1 ton truck equipped and ready for use. Mr. Cash recommends to vote to approve the purchase of a vehicle for maintenance and transportation. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
15. Discussion and possible action on purchase agreement for L.E.D Lighting upgrade.
Action(s):
Mr. Cash recommends to vote to approve the higher bid- purchase agreement for L.E.D lighting upgrade. This motion, made by Scott Laird and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
16. Vote to approve hiring a Custodian on a one year, non-continuing contract for the 2018-2019 school year.
Action(s):
Mr. Cash recommends to vote to approve hiring Lyndsey Hodge, as a Custodian on a one year, non-continuing contract for the 2018-2019 school year. This motion, made by Thomas Boone and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
17. Vote to approve hiring a Maintenance/Custodian employee on a one year, non-continuing contract for the 2018-2019 school year.
Action(s):
Mr. Cash recommends hiring Waco Smith, as a Maintenance/Custodian employee on a one year, non-continuing contract for the 2018-2019 school year. This motion, made by Thomas Boone and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
18. Vote to approve hiring an Americorp member for Indian Camp on a one year, non-continuing contract for the 2018-2019 school year.
Action(s):
tabled. This motion, made by Thomas Boone and seconded by Patricia Counts, tabled.
No Action(s) have been added to this Agenda Item.
19. Vote to approve the Superintendent Contract for the 2018-2019 school year.
Action(s):
Vote to approve the Superintendent Contract for the 2018-2019 school year. This motion, made by Patricia Counts and seconded by Thomas Boone, passed.
No Action(s) have been added to this Agenda Item.
20. New Business:
Action(s):
Mr Cash recommends to approve the Estimate of Needs for the 2018-2019 year. This motion, made by Thomas Boone and seconded by Michael Tolson, passed.
Mr Cash recommends to approve PO 157 in the amount of $3,840.00. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
21. Comments from the Board:
22. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, September 7th at 3:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Micheal Owens

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
Motion to adjourn at ___7:52 pm_________. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
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