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February 12, 2018 at 5:30 PM - Superintendent's Report and Board of Education Regular Board Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
Rationale: 

 

Discussion:  President Tolson called the meeting to order. Attendance of the board members was taken. 
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  Five 2nd grade students from Indian Camp Elementary led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence. 

3. Welcome to visitors.
Discussion: 

President Tolson welcomed visitors. 

Visitors in attendance: Dean Hix, Joshua Burrows, Joseph Farrell, Jessica Farrell, Athena Farrell, Lauri Lee, Scott Laird, Rex Wikel, Jon M Wilson, Lisa Neal, Kristi DeLapp, Sammie Frost, Lynn Fuller, Susan Free, Chere Hindman, Michelle Miller, Jane Toland, Byron Cowan, Blayned Shuping, Jake Bruno, Penny Oller, Jennifer Gray, Shad Reed, Benita Reed, Cassandra Surrett, Cindy Javellas, Stephanie Jensen, Penny Bradford, Melanie Rumsey, Deborah Wikel, Kimberly Hester

4. Public Participation
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion:  Lisa Neal - Student truancy/attendance policy issues. 
5. District Teacher of the year.
Discussion:  Tabled for next month. 
6. Principal's Report and response to public participation:
Discussion: 

Mrs. Hester - Discusses Istation report, staff training (2 from Indian Camp went to National Title I Conference), PBIS training, revamping student of the month and teacher of the month. 

Mr. Cowan - Cafeteria started with reusable trays and silverware, A La Carte is going well, RSA numbers 22 of 44 students have met dibels benchmark, students staff raised over $700 for Mrs. Griffith, Vanita schools has requested to come in and watch us use Really Great Reading due to tremendous success with our 3rd grade reading scores. Thanked everyone for their support during his healing process. 

Ms. Lee - ACT prep, hopeful scores will improve, 7th and 8th grade students went to Osage County Science Fair 5 students placed in their category. 

7. Superintendent's Report and response to public participation:
Rationale: 
  • Review Treasurer's summary report
  • Update collaboration with Osage Nation
Discussion:  Dr. Neufeld - Reviews treasury summary report with members of the board, working on collaboration with the Osage Nation is working with Chief Standingbear on how to address needs to the community. 
8. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Subject to the changes to be made to the minutes passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
Discussion:  1/11 item 
8.A. Approve minutes from the January 8, 2018 Regular Board Meeting.
8.B. Approve minutes from the January 11, 2018 Special Board Meeting.
8.C. Approve minutes from the January 15, 2018 Special Board Meeting.
8.D. Approve Elementary PE to use the Speed Stack Loaner Sports Pack, without purchase.
8.E. Approve Student Council to hold a father daughter dance on March 3, 2018.
8.F. Vote to approve a meat sale fundraiser for the FFA.
8.G. Vote to approve a baked potato dinner fundraiser for Track.
8.H. Vote to approve a dinner and auction fundraiser for cheer.
8.I. Vote to approve NHS Blood Drive in the Fieldhouse Lobby 2/14/18.
8.J. Vote to approve an indian taco fundraiser for baseball, on February 19, 2018.
8.K. Vote to approve the attached Academic Team meets.
8.L. Approve Athena Farrell's maternity leave request, from April 16, 2018 - May 24, 2018.
8.M. Approve Elementary students to attend Energy Days on Tuesday, March 13 in Bartlesville.
8.N. Approve Elementary students to attend the OCIC spelling bee on Wednesday, March 14 in Hominy.
8.O. Approve the high school basketball team to stay overnight in Shawnee for District Basketball Playoffs on Friday, February 16, 2018.
8.P. Approve Student Activity Account
8.Q. Approve Appropriations, Change Orders, and Encumbrances:
Rationale: 

2017-2018 General Fund Encumbrance #'s: 207-238, 70129-70134 in the amount of $140,776.72

2017-2018 General Fund Change Order #'s: 10, 18, 36, 40, 63, 83, 116, 130, 138, 175, 183, 189, 70011, 70020, 70022, 70024, 70029, 70036, 70056, 70065, 70066, 70068, 70069, 70074, 70075, 70076, 70077, 70078, 70079, 70094, 70095, 70098, 70099, 70115, 70116, 70117, 70120, 70123, 70126, 70127 in the amount of $57,050.10

2017-2018 Child Nutrition Fund Encumbrance #'s: 2216 in the amount of $187.97

2017-2018 Gift Fund Encumbrance #'s: 8133 in the amount of $3,000.00

2017-2018 Gift Fund Change Order #'s: 8109, 8129 in the amount of $137.57

8.R. Approve Treasurer's Report and Investment Report
9. Discuss and vote to approve the attached activities for the Indian Camp Booster Club:
Rationale:  -Dinner and Silent Auction
Action(s):
Dr. Neufeld recommends approval passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
10. Discussion of Board and Principal’s Goals & set a date for a District Leadership Team Meeting.
Discussion: 

Working to create a document that stakeholders can see a year to year comparisons. 

Truancy

DLT Meeting set for February 26th. 



11. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Discussion of Public Participation Comments
  • Principal Evaluations
  • Hiring a custodian
  • Teacher/Staff one time stipend
  • Hiring a part time bus driver
  • Attendance Policy
  • Facilities discussion
  • Discussion of District policy for student activity participation & OSSAA regulations.
  • Discussion of anti-bullying measures

As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

12. Vote to acknowledge the board has returned to Open Session:
13. Executive Session Compliance Statement:
14. Discussion and vote to amend district policy for student activity participation as aligned to OSSAA regulations.
Discussion: 

Student activity participation regarding a student wanting to play a sport in Pawhuska since their School does not offer that program.

 

 

Dr. Neufeld recommends approving to amend district policy for student activity participation as aligned to OSSAA regulations  

Tabled?


15. Review Policy CFBB
16. Vote to approve policy FFA-R (previously adopted as policy FFA).
Action(s):
Dr. Neufeld recommends approving policy FFA-R passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
17. Review and vote to approve update to policy FDC-R1 (Attendance policy).
Action(s):
Item tabled passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
18. Review and vote to approve a one-time teacher/staff stipend, amount to be determined by the board of education.
Action(s):
Approval of a one-time all staff stipend in the amount of $100 passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
19. Review of teacher classroom supplies & reimbursements.
Discussion:  Mr. Cowan, Mrs. Hester and Ms. Lee presented and discussed information gathered from teachers. 
20. Review and vote to approve the negotiated agreement for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends approval passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
21. Discussion and approval of the contract renewal with Employee Evaluation Systems, Inc for the 2018-2019 TLE license.
Action(s):
Dr. Neufeld recommends passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
22. Review and discuss truancy.
Discussion: 

Principals discussed and review truancy with members of the board.

Mr. Walker and Coach Hennessy discussed how they plan to improve truancy. 


23. Discussion and approval to continue our membership in the Osage County Interlocal Cooperative for the 2018-2019 school year. (Proposed membership fee for 2018-2019 School Year is $5,190.00)
Action(s):
Dr. Neufeld recommends approval to continue passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Neufeld would like to retain the Title IIA funds within the district next year, it would save approximately $7500
24. Approve the 2017-2018 audit contract and engagement letter with Sanders, Bledsoe & Hewett.
Action(s):
Dr. Neufeld recommends approve passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
25. Review and vote to approve Physical Education teacher with duties to include facilities management and truancy at Pawhuska JH and HS.
Action(s):
Dr. Neufeld recommends to approve passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
Discussion:  Tom Boone asks to add Elementary
26. Vote to approve the resignation of Kelly McGuire, Indian Camp Cafeteria Head Cook, effective January 31.
Action(s):
Dr. Neufeld passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
27. Vote to approve the resignation of Brandy McFall, 5th grade teacher, effective when her contract ends.
Action(s):
Dr. Neufeld recommends passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
28. Vote to approve the resignation of Sara Pitts, Encumbrance Clerk, effective June 30, 2018.
Action(s):
Dr. Neufeld asks with gratitude of her service passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
29. Vote to approve the resignation of Katelynn Malloy, Indian Camp Special Education Paraprofessional, effective February 16, 2018.
Action(s):
Dr. Neufeld recommends passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
30. Vote to approve hiring a Kindergarten teacher on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends approving Abigail Dunn passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
31. Vote to approve hiring a pre-k assistant on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends hiring Sophie Garrett passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
32. Vote to approve hiring a custodian on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommend hiring Lorraine Linde passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
33. Vote to approve a part-time bus driver on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommend Frank Reeves passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
34. Discuss and vote to approve hiring an unpaid Asst. Soccer Coach for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends Derral McBride passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
35. Discuss and vote to approve a track lay coach for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends Darien Frye passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
36. Discuss and vote to approve hiring an assistant baseball coach for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommends Chris Rumsey passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
37. Vote to approve, not approve, or table the re-employment of Kimberly Hester, as Pawhuska Indian Camp Elementary Principal for the 2018-2019 school year.
Action(s):
Dr. Neufeld recommend re-employment passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
38. Vote to approve, not approve, or table the re-employment of Byron Cowan, as Pawhuska Elementary Principal for the 2018-2019 school year.
Action(s):
Dr. Neufeld recommend re-employment passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
39. Vote to approve, not approve, or table the re-employment of Lauri Lee, as Pawhuska High School Principal for the 2018-2019 school year.
Action(s):
Dr. Neufeld recommends re-employment passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
40. Vote to approve, not approve, or table the re-employment of Chris Walker, as Pawhuska High School Asst. Principal/ Athletic Director for the 2018-2019 school year.
Action(s):
Dr. Neufeld recommends re-employment passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
41. Vote to approve one additional instruction day to the 2017-2018 calendar, due to inclement weather.
42. New Business:
Action(s):
PO 239 passed with a motion by Danny Ferguson and a second by Patricia Counts.
PO for wages of Austin Legg in the amount reflected in negotiated agreement passed with a motion by Patricia Counts and a second by Justin Sellers.
Dr. Neufeld recommends hiring Michael Owens passed with a motion by Patricia Counts and a second by Danny Ferguson.
Dr. Neufeld recommends hiring Whitney McCosar passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
43. Comments from the Board:
44. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Thursday, February 8, 2018 at 4:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
Vote to adjourn passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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