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December 11, 2017 at 5:30 PM - Superintendent's Report and Board of Education Regular Board Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
Rationale: 

 

2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. Welcome to visitors.
4. Public Participation
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion: 

Cassy Surrett - disciplinary issues with a student at Indian Camp Elementary. 

 

Lynn Fuller - Sound system at the Fieldhouse, continuously getting worse. 

5. Vote to approve the 2016-2017 Financial Audit as presented by Sanders, Bledsoe & Hewett.
Action(s):
Approval of the 2016-2017 Financial Audit as presented by Sanders, Bledsoe & Hewett passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
Discussion:  Chris Gullekson - present for Sanders, Bledsoe & Hewett to review and answer any questions of the audit from the Board. 
6. Share the student letter of apology and statement by the Superintendent.
Discussion:  Dr. Neufeld read a letter to the board to read letter to themselves. 
7. Principal's Report and response to public participation:
Discussion: 

Mr. Cowan thanked Mrs. DeLapp for filling in while he has been out. Discussion of dibels scores. 

Ms. Lee noted Mrs. Camargo has made great strides to update procedures for our activity account. Discussion of PreACT scores. 

Mrs. Hester discussed our new istation program, helps compare student progress. 


7.A. Presentation of Assessment report results
8. Superintendent's Report and response to public participation:
Rationale: 
  • Treasurers Summary Review
Discussion:  Dr. Neufeld reviewed the treasury report with the board.
9. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
9.A. Approve minutes from the November 13, 2017 Regular Board Meeting.
9.B. Approve minutes from the November 27, 2017 Special Board Meeting.
9.C. Approve Pawhuska Business and Information Technology Department's fundraiser with Great American Opportunities to sell tumblers.
9.D. Approve Pawhuska Yearbook class and Business Professionals of America to continue button sales for all sports teams and band for the 2017-2018 school year.
9.E. Approve the Business Professionals of America's fundraiser to sell trash bags.
9.F. Approve the Pawhuska Business Professionals of America to attend the BPA Spring State Conference on March 12-14 in Tulsa, as well as overnight stay.
9.G. Approve the Pawhuska Elks Lodge to host a Hoop Shoot at the Oren Terrill Fieldhouse on the weekend of January 5-6. (Date/Time Pending)
9.H. Approve staff to attend the National Title 1 Conference in Philadelphia, PA. in February.
9.I. Approve Student Activity Account
9.J. Approve Appropriations, Change Orders, and Encumbrances:
Rationale: 

2017-2018 General Fund Encumbrance #: 179-199, 70127, 70128 in the amount of $63,204.59

2017-2018 Building Fund Encumbrance #: 2136 in the amount of $300.00

2017-2018 Gift Fund Encumbrance #: 8132 in the amount of $50.00

2017-2018 General Fund Change Order #: 8, 14, 57, 61, 63, 130, 70020, 70024, 70070, 70094 in the amount of $18,785.13

2017-2018 Building Fund Change Order #: 2102, 2103, 2106, 2109, 2121, 2123, 2124, 2125 in the amount of $18,754.43

2017-2018 Child Nutrition Fund Change Order #: 2201, 2207, 2208, 2214, 2215 in the amount of $32,327.20

2017-2018 Gift Fund Change Order #: 8110, 8112, 8117 in the amount of $22.81

9.K. Approve Treasurer's Report and Investment Report.
10. Discussion of Board and Principal Goals & set date for a special Board Meeting in January to work on Board Goals.
Discussion:  Dr. Neufeld discussed items 
11. Discuss and vote to approve the new policy for Indian Policies and Procedures.
Action(s):
New policy for Indian Policies and Procedures passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
Discussion: 

Review GGFA: Indian Policies & Procedures:

Impact Aid funds. we do not receive tax money on federal lands. ESSA must update the policy to be able to receive funds for Title 6 funds. Needs to be approved in the December board meeting, if not, we are unable to send old board policy with our application.

CRF needs checked to make sure is corrected to CFR

12. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Dr. Neufeld's Evaluation
  • Review of coaching assignments by PHS administration
  • Discussion of student appeal procedures
  • Student incident on PHS campus

As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Action(s):
Vote to convene in executive session passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
13. Vote to acknowledge the board has returned to Open Session:
Action(s):
Acknowledge the board has returned to Open Session passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
14. Executive Session Compliance Statement:
15. Discussion and Vote to approve the following policies:
Rationale: 
  • FFA- Health: Students
  • DABB- Records Investigation
  • DNA- Teacher Evaluation
Action(s):
Vote to approve policies FFA DABB DNA passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
16. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001)
Rationale: 

Yes____ No____  Position No. 4:  David Powell (OROS), Superintendent of Wayne Public Schools, to a                                                         2018-2021 term.

 

Yes____ No____  Position No. 5:  Matt Gindhart (OASBO), Director of Finance of Metro Technology Center,                                                    to a 2017-2020 term.

 

Yes____ No____  Position No. 9:  Terry Davidson (CCOSA), Superintendent of Comanche Public Schools,                                                      to a 2018-2021 term.

 

Yes____ No____  Position No. 13:  Glen Cosper (OSSBA), Board Member of Moore Norman Technology                                                           Center, to a 2018-2021 term.

17. Review and approve new Director of Maintenance and Transportation job description.
18. Review and approve new Assisstant Director of Maintenance job description.
19. Vote to approve exhibit C, the certificate of acceptance for the completed construction of the Indoor Practice Facility with dressing rooms of the license agreement with Ladd Drummond.
Action(s):
Approve exhibit C, passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
20. Vote to accept the resignation of the High School Band teacher.
21. Vote to accept the resignation of the Elementary Cafeteria Manager, effective December 15.
22. Vote to hire a secretary at Indian Camp Elementary on a one year, non-continuing contract for the 2017-2018 school year.
23. Set the date for a student appeal hearing.
24. New Business:
Action(s):
PO 202 passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
25. Comments from the Board:
Discussion:  Discusses his gratitude to M
26. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Thursday, December 7, 2017 at 5:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Board of Education

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