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September 11, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
Discussion:  President Tolson called the meeting to order. Members attendance was recorded at this time. Board members and visitors were asked to silence their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Tolson led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome to visitors.
Discussion:  President Tolson welcomed all visitors.
4. Public Participation
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion:  President Tolson asked if any participation from the visitors.
5. Principals' Report and response to public participation.
Discussion: 

Ms. Lee: Mr. Lemmons presented Katelyn Atkins, to present the FFA creed.

HS report - see report

Mr. Cowan: see  notes written :)

Mrs. Hester: see report :)

 

6. Superintendents' Report and response to public participation.
Rationale: 
  • Estimate of Needs Overview
  • Board work groups
  • Report from District Consultant on Gas Seep
Discussion: 

Report from District Consultant on Gas Seep monthly forward

 

7. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes from the August 9, 2017 Special Board Meeting.
7.B. Approve minutes from the August 14, 2017 Regular Board meeting.
7.C. Approve Pawhuska Head Start's Bus Request for November 14 to transport students to the Constantine Theater.
7.D. Approve Sylvan Learning's facility request.
Action(s):
Consent Agenda approval passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
7.E. Approve Pawhuska Head Start to use the Elementary Cafeteria on October 27.
7.F. Approve the National Honor Society to attend the OBI blood drive workshop at Union High School on September 21.
7.G. Approve PHS Band to attend all high school away football games.
7.H. Approve Story Telling in the park for the Elementary School.
7.I. Approve Pawhuska Business and Information Technology department field trips. (See Attached)
7.J. Approve FFA fundraiser selling Blue and Gold.
7.K. Approve FFA activities. (See Attachment)
7.L. Approve FFA to attend National Convention in Indianapolis, Indiana.
7.M. Approve a T-shirt Fundraiser for Cross Country.
7.N. Approve a fire pit fundraiser for Cross Country.
7.O. Approve Matt Holland as the Foster Care Contact for the District.
7.P. Approve Athena Farrell as Drama Club account sponsor.
7.Q. Approve Kristi DeLapp as the Homeless Liaison Contact for the District.
7.R. Approve Chris Walker and Christina Camargo as designated officials for Arbiter Sports.
7.S. Approve Student Activity Account
7.T. Approve appropriations, change orders and encumbrances:
Rationale: 

2017-2018 General Fund Encumbrances #: 92-118, 70026-70099 in the amount of $3,172,648.57

2017-2018 Building Fund Encumbrances #: 2126-2129 in the amount of $20,335.54

2017-2018 Child Nutrition Fund Encumbrances #: 2207-2209 in the amount of $45,000.00

2017-2018 General Fund Change Order#: 6, 53, 73, 7005, 7008, 70010, 70012-70021, 70024 in the amount of $2,891.83

2017-2018 Building Fund Change Order#: 2102, 2103, 2105, 2112, 2118, 2121, in the amount of $18,491.84

 

7.U. Approve Treasurer's Report and Investment Report.
8. Presentation by Larry Sellers for Native American Day.
Discussion: 

Wanting dates to have Native American Day

Wanting dates to have professional growth workshops

9. Discuss and review any changes to be made to policy DABB.
10. Vote to approve policies DOAC, CO, COCA, DHAC.
Action(s):
Polices DOAC, CO, COCA, and DHAC passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
11. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Dr. Neufeld's Evaluation
  • Hiring a maintenance employee
  • Hiring a Junior High Softball Coach
  • Response to Chain of Command
  • Finance of the Activity Bus

 Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

12. Vote to acknowledge the board has returned to Open Session:
13. Executive Session Compliance Statement:
Discussion:  Board Clerk Counts read the executive session compliance statement.
14. Vote to approve the Estimate of Needs for the 2017-2018 School Year.
15. Vote to approve new recommendations to the Rules of the Road.
16. Vote to approve the purchase of an activity bus.
Action(s):
Dr. Neufeld recommended the purchase of an activity bus passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
17. Discuss and vote to approve a finance plan for the activity bus.
Action(s):
Dr. Neufeld recommend Blue sky bank for the financing for the activity bus 2% passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
18. Vote to hire a Junior High Softball coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended Danny Chronister at JH softball coach passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
19. Vote to hire a Maintenance Employee on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended Josh Williams as a maintenance employee passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
20. New Business:
Action(s):
Dr. Neufeld passed with a motion by Patricia Counts and a second by Thomas Boone.
PO 8101 to correct General fund to Activity fund for band passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bid for Indian Camp awning 20 x 10 for $21,300

 

21. Comments from the Board:
Discussion:  Mr. Boone: OKC Saturday, 9/9/2017 watch their driving. He was almost hit in OKC.
22. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, September 8, 2017 at 12:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
8:28 passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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