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August 14, 2017 at 5:30 PM - Superintendent's Report and Board of Education Special Board Meeting

Agenda
1. Call to order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
Discussion:  President Tolson called the meeting to order. Attendance was taken.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Tolson led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome to visitors.
Discussion:  President Tolson welcomed all visitors.
4. Public Participation.
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion: 

Visitors speaking: Chere Hindman regarding quaterback club.

Alexis Rencountre regarding putting 7 & 8th grades with high school.

Melissa Cole regarding handbook, bus routes.

5. Principal's Report:
Rationale:  Enrollment Update
Discussion: 

Mrs. Hester: See report

1st grade 71

PK 20

K 56

2 55

Mr. Cowan: Elementary 5 hires See report

3-13 per class

4 - 21

5 21

6 22

Total 242 approx.

MS. Lee:see report

 

 

 

6. Superintendent's Report:
Rationale: 

Maintenance Update

 

Discussion: 

HS ordered closed by the fire marshal

Fire doors in, carpets installed, etc.

Kitchen equipment: really like the new equipment.

Parking lots delayed until fall break.

painting in all buildings.

Appreciate the teamwork of the administrators

Gas well: Col. Michael Teague, EPA traveling from Dallas, to give us their appraisal.

ONG staying late to clear out a well. This is a jurisdiction issue also

Natural gas/H2S well ????

 

7. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Approval of consent agenda passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
7.A. Approve Transfers
7.B. Approve to add Lauri Lee as an authorized signer for all High School bank accounts.
7.C. Approve minutes from the July 17, 2017 board meeting.
7.D. Approve Student Activity Account
7.E. Approve Treasurer's Report and Investment Report
7.F. Approve appropriations, change orders and encumbrances:
Rationale: 

2017-2018 General Fund Encumbrances #: 67-91, 70024 in the amount of $86,706.49

2017-2018 Building Fund Encumrances #: 2221-2125 in the amount of $8,296.50

2017-2018 Child Nutrition Fund Encumbrances #: 70001-70011 in the amount of $216,430.37

 

 

8. Vote to approve State Aid and/or Federal funds for the 2017-2018 school year.
Action(s):
Approval of State Aid and/or Federal funds for the 2017-2018 school year passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
9. Report of the District Leadership Team meeting.
Discussion:  Meeting August 9, 2017 was a good meeting, we will follow up with a report on the workshop once school get started. 
10. Discuss and review policies DOAC, CO, COCA, DHAC.
Discussion:  Reviewed policies DOAC, CO, COCA and DHAC to be approved at the September 11 board meeting.
11. Review proposed changes to Rules of the Road and board policy for Activity Accounts.
Discussion:  Reviewed changes to Rules of the Road, and a board policy for Activity accounts.
12. Vote to approve student/faculty handbook for the 2017-2018 school year.
Action(s):
Student/Faculty handbook for the 2017-2018 school year passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
13. Discuss and vote to approve the Oklahoma Department of Career Technology Education Contract, for Secondary Career and Technology Education Programs for the 2017-2018 School year.
Action(s):
Approval of the Oklahoma Department of Career Technology Education Contract, for Secondary Career and Technology Education Programs for the 2017-2018 School year passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
14. Discuss and vote to appoint a board member as our representative to the OSSBA delegate assembly.
Action(s):
Appointment of Danny Ferguson as our representative to the OSSBA delegate assembly passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
15. Vote to approve agreement with the Agricultural Education Division of the Oklahoma Department of Career and Technology Education to allow the Agricultural Education Instructor to teach introduction to agricultural communication for speech credit for the 2017-2018 school year.
Action(s):
Approval of the agreement with the Agricultural Education Division of the Oklahoma Department of Career and Technology Education to allow the Agricultural Education Instructor to teach introduction to agricultural communication for speech credit for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
16. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2017-2018.
Rationale:  This resolution authorizes filing for the Form 471 applications for funding year 2017-18 and the payment of the applicant's share upon approval of funding and receipt of services. 
Action(s):
Approval of the Resolution for Schools and Libraries Universal Services (E-Rate) for 2017-2018 passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
17. Review of purchasing card and relevant Rules of the Road provisions.
Discussion:   Reviewed purchasing card and relevant Rules of the Road provisions
18. Discuss and vote to approve the purchase of an activity bus, and possible ways to finance same.
Action(s):
Action was tabled to the September board meeting passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
19. Consideration and vote to convene in executive session to discuss personnel
Rationale: 
  • Superintendent Evaluation
  • Substitute Teacher Incident 
  • Discuss substitute teacher list
  • Coaching update from High School Athletic Director
  • DLT Meeting and perspective goals
  • District Drug Testing and related policies and practices
  • Board members communications with stakeholders regarding district matters
  • New Hires
  • Rules of the Road changes relative to Quarterback Club gift card matter.

 as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Action(s):
Consideration to convene in to Executive Session passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
20. Vote to acknowledge the board has returned to Open Session:
Action(s):
Acknowledge to return to Open Session passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
21. Executive Session Compliance Statement:
Discussion:  Board Clerk Counts read the Executive Session compliance statement.
22. Vote to approve each Substitute Teacher on the 2017-2018 Substitute List.
Action(s):
Approved each Substitute Teacher on the 2017-2018 Substitute List passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
23. Vote to hire a Special Education paraprofessional on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made the recommendation to hire Tara Malaske as Special Education paraprofessional on a one year, non-continuing contract for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
24. Vote to hire two Custodians on a one year, non continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made the recommendation to hire Ben Allred and Hayden Henley as custodians on a one year, non continuing contract for the 2017-2018 school year. passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
25. Vote to hire a Junior High cheer coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made recommendation to hire Jamie Miles as Junior High cheer coach on a one year, non-continuing contract for the 2017-2018 school year. passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
26. Vote to hire an assistant softball coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made the recommendation to hire Katelynn Malloy as assistant softball coach on a one year, non-continuing contract for the 2017-2018 school year. passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
27. Vote to hire a head softball coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made the recommendation to hire Tara Malaske as Head varsity softball coach on a one year, non-continuing contract for the 2017-2018 school year. passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
28. Vote to hire two lay football coaches on a one year, non-continuing contract for the 2017-2018 school year (unpaid).
Action(s):
Dr. Neufeld made the recommendation to approve Patrick Wright and Hank Powell as lay football coaches on a one year, non-continuing contract for the 2017-2018 school year (unpaid). passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
29. Vote to hire an assistant wrestling coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld made the recommendation to appoint Taylor Smith as assistant wrestling coach on a one year, non-continuing contract for the 2017-2018 school year. passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
30. Vote to accept the resignation of Danny Chronister from all coaching duties.
Action(s):
Accepted the resignation of Danny Chronister from all coaching duties passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
31. Vote to accept the resignation of Kaci Morris.
Action(s):
Accepted the resignation of Kaci Morris passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
32. Vote to accept the resignation of Rachel Clark.
Action(s):
Accepted the resignation of Rachel Clark passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
33. Vote to accept the resignation of Brian Edwards.
Action(s):
Accepted the resignation of Brian Edwards passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
34. New Business
Action(s):
Dr. Neufeld's recommendation to approved the Lead to Read contract with Indian Camp passed with a motion by Patricia Counts and a second by Danny Ferguson.
Dr. Neufeld recommended the approval of Haley Malaske as Interventionist, for the Lead to Read program passed with a motion by Patricia Counts and a second by Danny Ferguson.
Dr, Neufeld's made the recommendation of approval for Gerry Craun to be added to our substitute list passed with a motion by Justin Sellers and a second by Danny Ferguson.
Dr. Neufeld recommended Haley Malaske as an assistant lay softball coach pending district background check passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
35. Comments from the Board:
Action(s):
Dr. Neufeld and principals recommend that the Sped director to administer TLE as possible assigned by principals passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
36. Adjourn:
Rationale: 

This is agenda was posted in the Administration office and on the East door of the Administration building August 10th, 2017, at 5:00 pm, and posted on the website: www.pawhuskadistrict.org

 

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Public Schools

Action(s):
Adjournment at 9:10 pm passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
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