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March 20, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Special Board Meeting

Agenda
1. Call the meeting to order and recording of members present and absent:
Discussion: 

President Tolson called the meeting to order. Attendance was recorded of members present and absent.

Also attending were: Dr. Janet Neufeld, Superintendent and Minutes Clerk Sara Pitts

2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Tolson led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome to Visitors:
Discussion: 

President Tolson welcomed all visitiors

Visitors present: Jon M Wilson, Beth Reed; Kristi DeLapp, John Long, Naudia Jackson; Lauri Lee, Kim Hester, Jodi Culver, Tatyana Curry, Evan Frye, Dean Hix, Sarah Clement, Louise RedCorn, Tre Harper, Joe Tillman, Cindy Tillman, Lynn Fuller and Ladd Drummond

4. Presentation to District Teacher of the Year.
Discussion:  President Tolson presented the District Teacher of the Year to Sarah Clement. Mrs. Clement works at Indian Camp Elementary.
5. Public Participation.
Rationale:  "Visitors wishing to speak before the Board, on any item on the Agenda, must complete a card with Name and Purpose of Address.  A time limit may be imposed by the President."
Discussion:  Beth Reed addressed the board in support of Joe Tillman as head high school football.
6. Superintendents Report:
Rationale:  Update on District Leadership Team 
Discussion: 

Elizabeth Hembree  explained the Treasurer's  report. She been doing since 1999, and like to update the board every spring after an election to make sure they understand the report.

30 applicants for district leadership team. Jon Marie Wilson will co-facilitate this team. Dr. Neufeld will update the board in April of what is in store for the team.

 

 

7. Principal's Report.
Rationale: 

Indian Camp Report

Elementary Report

High School Report

A:Dropout Report

B: College Remediation Report

Discussion: 

Mrs. Hester addressed the board about the activities going on at Indian Camp.

Mr. Cowan addressed the board about the activities going on at elementary.

Ms. Lee addressed the board of activities going on at the high school, also gave update on the College Remediation report, 4th Quarter dropout report, testing and attendance.

8. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda was passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
8.A. Approve February 13, 2017 Regular board minutes.
8.B. Approve February 27, 2017 Special board minutes.
8.C. Board to consider and vote to approve renewing the Lease-Purchase of copiers supplied by Document Imaging Solutions for fiscal year ending June 30, 2017, (pays off March, 2019) as required under the provisions of the Equipment Lease/Purchase Agreement dated March 28, 2014 between the District and DeLage Landen Public Finance, LLC.
8.D. Vote to approve Pawhuska Youth Sports Use of Facility request for the Old Gym from March 2017-August 2017.
8.E. Vote to approve the Annual Spring Band Concert in the Field House, Friday April 28, at 6:30 pm.
8.F. Vote to approve JH and HS Band Reward Trip to Silver Dollar City on May 5th (if a snow day) or May 6th. One bus and one suburban would be required.
8.G. Vote to approve the HS Science Dept. to attend the TCC Biotechnology Learning Extravaganza in Tulsa on April 14, 2017. Project AAIMS from OCIC will reimburse the school for the transportation and substitutes.
8.H. Vote to approve Art students to attend a contest at the University of Science and Arts of Oklahoma in Chickasha on April 6, 2017. (Mr. Farrell is taking students to a scholastic meet there the same day and Mr. Lynn would be able to drive a bus)
8.I. Approve Student Activity Account.
8.J. Approve Treasurer's Report and Investment Report.
8.K. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

General Fund Encumbrance #:152-160 in the amount of $3329.98

General Fund Change Order #: 8, 10, 11, 17, 26, 36, 37, 51, 109, 130, 141, 151 in the amount of $24660.72

Building Fund Encumbrance #: 2144-2146 in the amount of $6377.25

Building Fund Change Order #: 2105, 2106, 2108, 2114, 2119, 2120, 2122, 2123, 2137, 2138, 2140 in the amount of $24573.22

Child Nutrition Fund Encumbrance #: 2219-2220 in the amount of $125.89

Child Nutrition Fund Change Order #: 2202, 2209, 2210, 2217 in the amount of $36032.09

Bond Fund Encumbrance #: 3903 in the amount of $210.99

9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $565,000 General Obligation Building Bonds of the School District.
Action(s):
Approving a Special board meeting on April 18, 2017 at 12:00 passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
10. Reveiw and take possible action and approval of 2017-2018 school district calendar.
Action(s):
Approval of the 2017-2018 school calendar passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
11. Discussion and vote to approve authorized signatures for the District checking accounts.
Action(s):
Approved signatures for bank account passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
12. Discussion to vote and approve rearranging of school sites.
Rationale: 

Sites to be rearranged as follows:

PK-2

3-6 

7-8

9-12 

 

Action(s):
Approved changing the 2017-2018 district schools sites passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
13. Discuss and review hiring policies and procedures.
Discussion: 

Discussed and review hiring policy and procedures form.

No action taken at this time.

14. Discussion and vote to approve updated Policy DABB-P.
Action(s):
7:12 Approval of Policy DABB-P withdrawn with a motion by Patricia Counts and a second by Thomas Boone.
Approved Policy DABB-P Felony Records Search Procedures with the amendment to add #8. The district will provide a verified background for each applicant passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
15. Discussion and vote to approve special education recommendation.
Action(s):
Mr. Cowan and Mrs. Hester recommended that a special education director with stipend be added for the 2017-2018 passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
16. Discussion and vote to approve raising lunch prices for the 2017-2018 School Year, .10 cents as required by the Oklahoma State Department of Education- Child Nutrition Program.
Action(s):
Approved raising lunch prices by .10 for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
17. Discussion and vote to approve the Memorandum of Agreement for extending academic credit in Math and Science courses between Tri-County Technology Center District No. 1 and Pawhuska Independent School District. No. 2 for the 2016-2017 school year.
Action(s):
Tabled the Memorandum of Agreement with Tri-County Technology Center until we have signatures passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
18. Discussion and vote to accept or reject any resignations tendered since the posting of the Agenda.
Action(s):
Dr. Neufeld presented Linda Teague's resignation effective March 31, 2017 passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
19. Vote to convene in executive session to discuss:
Rationale: 

Employment of Superintendent's Secretary/Deputy Treasurer, Encumbrance Clerk, Deputy Encumbrance Clerk, Treasurer ,High School Football Coach, Alt. Ed extra duty stipend and other personnel

as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

 
Action(s):
Vote to convene in executive session passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
20. Vote to acknowledge the board has returned to open session:
Action(s):
Acknowledge the board has returned to Open session passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
21. Executive session compliance statement:
Discussion:  Board Clerk Counts read Executive session compliance statement.
22. Vote to approve extra duty stipend for Alt-Ed teachers for the 2016-2017 school year.
Action(s):
Dr. Neufeld recommended to pay the extra duty stipend for those teaching Alt-Ed passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
23. Discussion and vote to reemploy Lauren Stanton as Superintendent's Secretary/Deputy Treasurer for the 2017-2018 school year, or table reemployment.
Action(s):
Dr. Neufeld's recommendation of the re-employment of Lauren Stanton as Superintendent's Secretary/Deputy Treasurer for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
24. Discussion and vote to reemploy of Sara Pitts as Encumbrance and Minutes Clerk for the 2017-2018 School Year, or table reemployment.
Action(s):
Dr. Neufeld's recommendation of the re-employment of Sara Pitts as Encumbrance Clerk/Minutes Clerk for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
25. Discussion and vote to reemploy Briana Millard as Deputy Encumbrance clerk for the 2017-2018 school year, or table reemployment.
Action(s):
Dr. Neufeld's recommendation of the re-employment of Briana Millard as Deputy Encumbrance Clerk for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
26. Discussion and vote to reemploy Elizabeth Hembree as Treasurer for the 2017-2018 School Year, or table reemployment.
Action(s):
Dr. Neufeld's recommendation of the re-employment of Elizabeth Hembree as Treasurer for the 21017-2018 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
27. Discussion and vote to renew the contract of Joe Tillman, as High School Football Coach, or table renewal of contract for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended to table the renewal contract of Joe Tillman, as high school football coach passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
28. Discussion and vote to approve Debra Richardson as the High School Girls and Boys Tennis Coach.
Action(s):
Ms. Lee recommended Debra Richrdson as the high school boys and girls tennis coach passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
29. Discussion and vote to accept the resignation of Jodi Culver, as High School Cheer Coach.
Action(s):
Vote to accept the resignation of Jodi Culver, as high school cheer coach passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
30. Comments from the Board:
Discussion: 

Mr. Boone: Employee pay wants to move support pay day from 25 to 15.

School bus situation: wants to check the bus replacement.

Mr. Ferguson appreciated the students coming to board  meeting and speaking on behalf of the new technology.

31. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the east entrance door of the Administration building on Tuesday, March 14, 2016 at 12:00 pm and posted on the website: www.pawhuskadistrict.org

 

 

Pawhuska Board of Education

Lauren A. Stanton

 

 

Superintendent's Secretary

Deputy Treasurer

 


Action(s):
Adjournment at 9:59 passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
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