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August 8, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Board of Education Agenda

Agenda
1. Call to order and recording of members present and absent:
Discussion:  Also present: Supt. Neufeld and Minutes Clerk Pitts Visitors present: Jack Busbee; Byron Cowan; Jodi Culver, Stephanie Priest; Daisy Spicer; Lauri Lee; Chere Hindman; Liz Sell; Dean Hix and Ladd Drummond
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Bute led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome and Comments from Visitors:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion:  President Bute welcomed Visitors. Jodi Culver spoke of schedule changes for cheer being moved from 7th hour to after school.
4. Oath of office:
Rationale:  Danny Ferguson
Discussion:  Minutes Clerk Sara Pitts administered the Oath of office to Danny Ferguson
5. Reorganize the Board of Education:
Rationale:  Vice President: 
Action(s):
Nomination of Mike Tolson as Vice-President passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
6. Superintendent's Report:
Rationale: 

1. OSSBA/CCOSA Convention August 26-28, 2016 in OKC (reservations and registrations need to be made As soon as possible)

2. Auditor was here to complete Estimate of Needs.

3. Status of Board member training requirements as of June, 2015.

7. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda was approved and passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
7.A. Approve July 18, 2016 Regular Board minutes.
7.B. Approve August 1, 2016 Special Board minutes.
7.C. Approve Transfers
7.D. Approve first semester substitute list
7.E. Thursday September 1, 2016 high school student council to attend OBI workshop at Tulsa Zoo. No more than 7 students will attend.
7.F. Approve Student Activity Account
7.G. Approve Treasurer's Report and Investment Report
7.H. Approve appropriations, change orders and encumbrances:
Rationale: 

 Approve appropriations, change orders and encumbrances:
2016-2017 General fund appropriations and enc #'s: 67-81 and 70005, 70018-70024 in the amount of $421,755.49
2016-2017 General fund change order enc #'s: 61, 62 and 70002 in the amount of $2250.83
2016-2017 Building fund appropriatiosn and enc #'s 2126-2128 in the amount of $7,367.50
2016-2017 Building fund change order and enc #'s 2122 in the amount of $2.359.00
2016-2017 Child Nutrition fund appropriations and enc #'s 70001-70010 in the amount of $183,169.93
2016-2017 Child Nutrition change order and enc #'s
2016-2017 2010 Bond appropriations and enc #'s 3901-3902  in the amount of $535,150.00

 

 

8. Discuss and vote to appoint a board member as our representative to the OSSBA delegate assembly.
Action(s):
Appointment of Mike Tolson as district representative to the OSSBA delegate assembly passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
9. Vote to approve milk bids for the 2016-2017 school year.
Action(s):
Recommendation of Hiland Milk for milk bid passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
10. Vote to approve bread bids for the 2016-2017 school year.
Action(s):
Bimbo Bread, state contract, was recommended and passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
11. Vote to approve the suicide prevention, intervention and postvention procedure presented by Olivia Chronister and Daisy Spicer.
Action(s):
Suicide prevention intervention and postvention policy passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
12. Vote to approve agreement with the Agricultural Education Division of the Oklahoma Department of Career and Technology Education to allow the Agricultural Education Instructor to teach introduction to agricultural communication for speech credit for the 2016-2017 school year.
Action(s):
Vote to approve agreement with the Agricultural Education Division of the Oklahoma Department of Career and Technology education passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
13. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2016-17.
Rationale:  This resolution authorizes filing for the Form 471 applications for funding year 2016-17 and the payment of the applicant's share upon approval of funding and receipt of services. 
Action(s):
Vote to approve Resolution for Schools and Libraries Universal Services (Erate)for 2016-2017 passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
14. Vote to approve board policy: EIED: Graduation Requirements
Action(s):
Vote to approve board policy: EIED: Graduation requirements passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
15. Approval of High School Student Handbook.
Action(s):
After presentation of changes by Lauri Lee, Vice Principal, approval of high school student handbook passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
Discussion:  Ms. Lee introduced the high school student handbook
16. Approval of High School Faculty Handbook.
Action(s):
After presentation of changes by Lauri Lee, approval of high school faculty handbook passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
Discussion:  Lauri Lee presented the high school faculty handbook
17. Consideration and vote to convene in executive session to discuss:
Rationale:  Personnel: elementary teacher, custodians, coaching structure, assignments of coaching, discuss educational records of a minor student, classified wages, as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Consideration and vote to convene in executive session passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
18. Vote to acknowledge the board has returned to Open Session:
19. Executive Session Compliance Statement:
Discussion:  Patricia Counts read the executive session compliance statement.
20. Recommendation for classified personnel wages that are not on a yearly step.
Action(s):
Recommendation for classified personnel wages that are not on a yearly step was tabled and passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
21. Vote to employ an Elementary teacher on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
At the recommendation of Mr. Cowan vote to employ Cathy Gardner as an elementary teacher on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
22. Vote to approve remaining coaching assignments for the 2016-2017 school year.
Action(s):
At the recommendation of Supt. Neufeld, vote to approve following coaching assignments for the 2016-2017 school year passed with a motion by Justin Sellers and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
23. Vote to employ a Custodian on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
At the recommendation of Supt. Neufeld the vote to employ a custodian on a one-year, non-continuing contract for the 2016-2017 school year was tabled passed with a motion by Justin Sellers and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
24. Vote to employ a Custodian on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
At the recommendation of Supt. Neufeld, vote to employ Kelsey Arnce as a custodian on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
25. New Business
Action(s):
Mr. Cowan made the recommendation that Jenny Pewewardy be hired as elementary special education para-professional on a one-year, non-continuing contract for the 2016-2017 school year, vote to hire passed with a motion by Michael Tolson and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
26. Comments from the Board:
27. Adjourn:
Action(s):
Vote to adjourn at 8:26 pm passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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