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April 11, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Board of Education Regular Board Agenda

1. Call the meeting to order and recording of members present and absent:
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. Welcome and Comments from Visitors:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
4. Superintendent's Report:

OSTP mandated tests -  CRT Tests /EOI April 11 - May 5, 2016

List of Val/Sal Honorees Dinner on May 23, 2016

Reemployment of Certified and Support Staff will be considered at the May board meeting

Budget update

5. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approve minutes of March 8, 2016 Special Board Meeting.
5.B. Approve field trip for Sequoyah Reading Club to Ponca City Bowling on May 10, 2016.
5.C. Approve ACT prep class field trip to OSU, April 20, 2016.
5.D. Approve 6th grade field trip to Tulsa Drillers Baseball game on May 2nd or May 9th 2016.
5.E. Approve use of Field House for the Annual Spring Concert on May 3, 2016.
5.F. Approve use of High School Softball field for Pawhuska Youth Sports April 17th - June 17th 2016.
5.G. Approve use of a bus and driver for Pawhuska Head Start to the fairgrounds April 13, 2016.
5.H. Approve use of football stadium for Powder Puff Tournament May 12, 2016
5.I. Approve Student Activity Account
5.J. Approve Treasurer's Report and Investment Report
5.K. Approve Appropriations, Change orders, and Encumbrances:

2015-2016 General Fund Encumbrance Numbers: 163-171, 70150, 70151 in the amount of $17,358.43

2015-2016 General Fund Change Order Numbers: 12, 17, 21, 28, 70047, 70081, 70122 in the amount of $50,071.55

2015-2016 Building Fund Encumbrance Numbers: 2137 in the amount of $386.06

2015-2016 Building Fund Change Order Numbers: 2109, 2117, 2123 in the amount of $4,100.00

2015-2016 Child Nutrition Fund Encumbrance Numbers: 2227 in the amount of $38.00

2015-2016 Child Nutrition Change Order Numbers: 2203 in the amount of $1,235.00

2015-2016 2010 Bond Encumbrance Numbers: 3907 in the amount of $1,035.55

6. Vote to approve a deregulation for the library program for the 2016-2017 school year.
7. Vote to approve Robert Trammel as the Board Member for the Oklahoma School Board of Trustees.
8. Vote to approve policy EBA - School Hours for the 2016-2017 school year.
9. Vote to acknowledge the notification that the Pawhuska Education Association (PEA) will act as the bargaining entity for certified personnel of Pawhuska Schools for the 2016-2017 contract year.
10. Vote to approve using the Oklahoma Teacher and Leader Effectiveness by Barlow Education Management Services and Teacher Appraisal system for the teacher evaluations for the 2016-2017 school year.
11. Vote to approve a request from the Oklahoma State Department of Education a statutory waiver to count 2 days in a 24 hour period for the 2016-2017 school year.
12. Proposed executive session to discuss reemployment of Technology Director, employment of Pre-K Assistant, and employment of a High School Boys Basketball Coach, 25 O.S. Sec. 307 (B)(1) and discussing any matter where disclosure would violate confidentiality requirements of state or federal law, 25 O.S. Sec 307 (B)(7)
13. Vote to convene in executive session:
14. Vote to acknowledge the board has returned to open session:
15. Executive session compliance statement:
16. Discussion and possible action to hire a High School Boys Basketball Coach for the 2016-2017 school year on a temporary one year non-continuing contract.
17. Vote to approve reemployment of Danny Chronister, Technology Director for the 2016-2017 school year on a one-year non-continuing contract.
18. Vote to approve resignation of Orstell Grays, Bus Driver effective at the end of the 2015-2016 school year.
19. Vote to approve the resignation of Randi Whitman, Pre-K Assistant effective April 15, 2016.
20. Vote to hire a Pre-K Assistant for the remainder of the 2015-2016 school year.
21. New Business:
22. Comments from the board:
23. Adjourn:

This agenda was posted in the Administration Office and on the East Entrance of the Administration Office on Friday April 8, 2016 at 3:00 P.M. and on the website at


Tiffania Swan


Superintendent Secretary

Pawhuska Board of Education

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