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April 8, 2013 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. ELIZABETH HEMBREE - REVIEW THE TREASURER'S REPORT FOR THE NEW BOARD MEMBER.
4. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approve minutes of March 11, 2013 Regular Board Meeting.
4.B. Approve transfers
4.C. Approve Indian Camp 2nd grade out of county field trip on May 15, 2013 to Tulsa Zoo.
4.D. Approve out of county trip request for 6th grade to attend a Tulsa Drillers baseball game on May 15, 2013
4.E. Approve Pawhuska Youth Sports to use the softball field for summer youth sports during the months of March - July for practice and games. They are also requesting to use the bathrooms and concession stand and the lights.
4.F. Approve use of baseball field for Alumni Baseball game fundraiser.
4.G. Approve use of the softball field for Huskie Club Pitch, Hit and Run competition on April 26, 2013 at 4 pm until all participants have completed.
4.H. Approve use of the football field to host a youth soccer camp July 10-12 by the Osage Nation Foundation and Boyna Bear, Chairman for the Native American Soccer Coaches Committee (NASCC).
4.I. Approve trip request from Band to go to Frontier City on May 4, 2013 in Oklahoma City.
4.J. Approve use of a vehicle to use for free-style wrestling practices in Stillwater once a week and also for tournaments.
4.K. Approve Student Activity Account
4.L. Approve Treasurer's Report and Investment Report
4.M. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2012-2013 General Fund appropriations and Enc #'s 197-210, 70153 in the amount of $16,565.56
2012-2013 General Fund change orders #'s 3, 9, 10, 192 in the amount of $17,451.00

2012-2013 Building Fund appropriations and Enc #'s 2151-2154 in the amount of $3,494.00
2012-2013 Building Fund change order #'s 

2012-2013 Child Nutrition appropriations and Enc #'s
2012-2013 Child Nutrition change order #'s 2211 in the amount of $25,000.00

2012-2013 2010 BOND FUND appropriations and Enc#'s 3914, 3915 in the amount of $773.69
2012-2013 2010 BOND FUND change order #'s 3907 in the amount of $1,500.00

2012-2013 GIFT FUND appropriations and Enc#'s 8131-8138 in the amount of $1824.96

2012-2013 CAS/FLOOD INS FUND appropriations and Enc#'S
 

 






5. SUPERINTENDENT'S REPORT:
Rationale: 
  1. OSTP mandated Tests - CRT Tests /EOI
  2. 7th Grade on-line Geography test April
  3. End of Instruction Testing for High School
  4. CLEP Plan approved at May Board Meeting
  5. Report on District share of E-rate expenditures for 2012-2013
  6. Summer School K-5 Staff  selected
  7. List of Val/Sal Honorees & Dinner on May 7, 2013
  8. Reemployment of Certified and Support Staff will be considered at the May board meeting
  9. Report on Parent/Teacher Conference

              

 

6. VOTE TO ACKNOWLEDGE NOTIFICATION THAT THE PAWHUSKA EDUCATION ASSOCIATION (PEA) WILL ACT AS THE BARGAINING ENTITY FOR CERTIFIED PERSONNEL OF PAWHUSKA SCHOOLS FOR THE 2013-2014 CONTRACT YEAR.
7. VOTE TO APPROVE CONTRACT WITH OKLAHOMA TEACHER AND LEADER EFFECTIVENESS BY BARLOW EDUCATION MANAGEMENT SERVICES AND TEACHER APPRAISAL SYSTEM FOR THE TEACHER EVALUATIONS FOR THE 2013-2014 SCHOOL YEAR.
8. VOTE TO APPROVE RENEWAL OF SOFTWARE LEASE AGREEMENT WITH MUNICIPAL ACCOUNTING SYSTEMS FOR STUDENT INFORMATION, GRADEBOOK AND LUNCH ROOM. RENEWAL AMOUNT IS $7716.00 FROM GENERAL FUND AND $1716.00 FROM CHILD NUTRITION FUND.
9. VOTE TO APPROVE POLICIES AND PROCEDURES RELATING TO TRIBAL AND PARENTAL INVOLVEMENT IN THE EDUCATION OF CHILDREN RESIDING ON INDIAN LANDS(GGFA).
10. VOTE TO APPROVE ADDITION TO POLICY DPAHAA (UNDERLINED)
11. VOTE TO APPROVE FY 14 LOCAL APPLICATION FOR SECONDARY PROGRAMS: CAREER TECH - AG EDUCATION AND BUS AND INFO TECH ED.
12. DISCUSS AND VOTE TO APPROVE CONTRACT FOR AUDIT OF PAWHUSKA SCHOOL FOR THE 2012-2013 SCHOOL YEAR.
13. DISCUSS AND VOTE TO APPROVE DESIGNS FOR THE GIRLS LOCKER ROOM RENOVATION.
14. DISCUSS AND VOTE TO APPROVE DESIGNS FOR WEIGHT ROOM AND SOFTBALL/SOCCER DRESSING ROOM FACILITY.
15. NEW BUSINESS:
16. COMMENTS FROM THE BOARD:
17. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL AND REEMPLOYMENT OF DIRECTOR OF BUILDING GROUNDS AND MAINTENANCE, DIRECTOR OF SPECIAL EDUCATION SERVICES AND TECHNOLOGY DIRECTOR
Rationale:  AS AUTHORIZED BY TITLE 25 O.S. SEC. 307 (B)(1) AND SECTION 307 (B) (7)  WHERE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW WITH NO RESULTING VOTE TO BE MADE BY THE BOARD.
18. VOTE TO CONVENE IN EXECUTIVE SESSION:
19. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
20. EXECUTIVE SESSION COMPLIANCE STATEMENT:
21. VOTE TO HIRE HANNAH SWAN AS THE HIGH SCHOOL CUSTODIAN FOR THE REMAINDER OF THE 2012-2013 SCHOOL YEAR ON A ONE-YEAR NON-CONTINUING CONTRACT.
22. VOTE TO APPROVE REEMPLOYMENT OF GREG HEMBREE, DIECTOR OF BLDGS, GROUND AND MAINTENANCE FOR THE 2013-2014 SCHOOL YEAR.
23. VOTE TO APPROVE REEMPLOYMENT OF GERRY CRAUN, DIRECTOR OF SPECIAL EDUCATION SERVICES FOR THE 2013-2014 SCHOOL YEAR.
24. VOTE TO APPROVE REEMPLOYMENT OF DANNY CHRONISTER, TECHNOLOGY DIRECTOR FOR THE 2013-2014 SCHOOL YEAR ON A ONE-YEAR NON-CONTINUING CONTRACT.
25. VOTE TO APPROVE THE RESIGNATION OF CRISS BLACKWOOD, HIGH SCHOOL COUNSELOR, EFFECTIVE AT THE END OF THE 2012-2013 CONTRACT YEAR.
26. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at  4:00 p.m, Friday, April 5, 2013 and posted on the web site: www.pawhuskadistrict.org






Michelle Malaske, CSBA
Pawhuska Public Schools
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