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March 11, 2013 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. VOTE TO CERTIFY THE ANNUAL SCHOOL ELECTION RESULTS OF 2-12-2013.
3. ADMINISTER THE OATH OF OFFICE TO: CHRISTI MCNEIL
4. REORGANIZE THE BOARD OF EDUCATION:
Rationale:  PRESIDENT:
VICE PRESIDENT:
CLERK:
5. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
6. REQUEST TO ADDRESS THE BOARD: MISSY CULVER (SPECIAL ED REPORT)
7. SUPERINTENDENT'S REPORT:
Rationale: 
       
  1. Larry Fry - SDE Regional Accreditation Officer - Accreditation Audit
  2. OSSBA/CCOSE 2013 Conference at Cox Convention Center August 23-24, 2013
  3. District 4 meeting April 4th @ Tulsa               

 

8. OPEN AND REVIEW BIDS FOR THE FIELDHOUSE FOYER ROOF AND TAKE ACTION TO ACCEPT THE BEST BID OR REJECT ALL BIDS OR DEFER ANY ACTION NOT TO EXCEED 30 DAYS.
9. REQUEST TO ADDRESS THE BOARD: JOHN BUCKLEY, ARCHITECT, REGARDING ATHLETIC FACILITY
10. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
10.A. Approve minutes of February 11, 2013 Regular Board Meeting.
10.B. Approve use of facilities for HS/JH Cheer tryouts: Clinic will be March 11, 12 and 14th from 4:30-6:00 and tryouts are March 15th. Date and times of clinic are tentative.
10.C. Approve use of the wrestling room for off season wrestling practice on Mondays and Wednesdays @ 6 pm. Starts after spring break and goes till end of June.
10.D. Approve dates for Special Olympics trip request and use of vehicles: Area Track meet in Dewey, April 13th and the State Track meet is May 8-10, 2013
10.E. Approve Patty Leach to present HIV/AIDS Prevention Education to the 7th and Sarah Kendrick to present to 10th grade students - see attached.
10.F. Approval of snow make-up days: April 01, 2013 and May 6, 2013
10.G. Approve purchase of furniture for outdoor classroom at the Elementary, to be paid by the activity account. (This expenditure is not listed in the Rule of the Road)
10.H. Approve Student Activity Account
10.I. Approve Treasurer's Report and Investment Report
10.J. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2012-2013 General Fund appropriations and Enc #'s 169-196, 70151, 70152 in the amount of $22,080.42
2012-2013 General Fund change orders #'s 9, 59 in the amount of $6,464.00
 
2012-2013 Building Fund appropriations and Enc #'s 2149, 2150 in the amount of $4,842.61
2012-2013 Building Fund change order #'s  2103, 2104 in the amount of $5,500.00
 
2012-2013 Child Nutrition appropriations and Enc #'s  2225, 2226 in the amount of $7,529.38
2012-2013 Child Nutrition change order #'s 2209 in the amount of $500.00

2012-2013 2010 BOND FUND appropriations and Enc#'s 3912, 3913 in the amount of $57,501.60

2012-2013 GIFT FUND appropriations and Enc#'s 

2012-2013 CAS/FLOOD INS FUND appropriations and Enc#'s 8604, 8605 in the amount of $534.86
 






11. VOTE TO APPROVE YOUTHWORKS TO USE SHOWERS DURING THE SUMMER OF 2013
12. VOTE TO APPROVE CONTRACT FOR AUDIT OF PAWHUSKA PUBLIC SCHOOL 2012-2013 SCHOOL YEAR.
13. VOTE TO CONTINUE OR NOT TO CONTINUE OR TABLE OUR AGREEMENT WITH OKLAHOMA DEPARTMENT OF HUMAN SERVICES (OKDHS) FOR SCHOOL BASED SERVICE WORKERS FOR THE 2013-2014 SCHOOL YEAR.
14. VOTE TO APPROVE RESIGNATION OF TERESA CARANGEY, HS CUSTODIAN EFFECTIVE MARCH 22, 2013
15. NEW BUSINESS:
16. COMMENTS FROM THE BOARD:
17. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL, EMPLOYMENT OF CUSTODIAN FOR THE 2012-2013 SCHOOL YEAR AND REEMPLOYMENT OF ENCUMBRANCE AND MINUTES CLERK, DEPUTY ENCUMBRANCE CLERK AND MINUTES CLERK, TREASURER AND SECRETARY TO SUPERINTENDENT AND DEPUTY TREASURER FOR THE 2013-2014 SCHOOL YEAR,
Rationale:  25 O.S. SEC. 307 (B)(1) AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW, 25 O.S. SEC 307 (B)(7)
18. VOTE TO CONVENE IN EXECUTIVE SESSION:
19. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
20. EXECUTIVE SESSION COMPLIANCE STATEMENT:
21. VOTE TO APPROVE EMPLOYMENT OF CUSTODIAN FOR THE REMAINDER OF THE 2012-2013 SCHOOL YEAR ON A ONE YEAR NON-CONTINUING CONTRACT.
22. VOTE TO APPROVE REEMPLOYMENT OF ELIZABETH HEMBREE AS TREASURER FOR THE 2013-2014 SCHOOL YEAR.
23. VOTE TO APPROVE REEMPLOYMENT OF MICHELLE MALASKE AS SECRETARY TO THE SUPERINTENDENT AND DEPUTY TREASURER FOR THE 2013-2014 SCHOOL YEAR.
24. VOTE TO APPROVE REEMPLOYMENT OF HEIDI UNRUH AS ENCUMBRANCE AND MINUTES CLERK FOR THE 2013-2014 SCHOOL YEAR.
25. VOTE TO APPROVE REEMPLOYMENT OF SARA PITTS AS DEPUTY ENCUMBRANCE AND MINUTES CLERK FOR THE 2013-2014 SCHOOL YEAR.
26. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at  2:00 p.m, February 08, 2013 and posted on the web site: www.pawhuskadistrict.org






Michelle Malaske, CSBA
Pawhuska Public Schools
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