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December 10, 2012 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. REQUEST TO ADDRESS THE BOARD: IDA DOYLE
4. REQUEST TO ADDRESS THE BOARD: CRISS BLACKWOOD
5. REQUEST TO ADDRESS THE BOARD: SHELIA SWEEDEN REGARDING GIRLS LOCKER ROOM
6. PUTNAM & COMPANY REPRESENTATIVE WILL PRESENT THE 2011-2012 FINANCIAL AUDIT
7. SUPERINTENDENT'S REPORT:
Rationale: 
  1. BOARD SEAT CANDIDATES FOR SEAT 3
  2. WINTER BREAK - DECEMBER 21-2012 - JANUARY 02, 2013, SCHOOL RESUMES ON 1/3 (SNOW MAKE-UP DAY IS DECEMBER 20th)
8. DISCUSS AND VOTE TO APPROVE BOARD POLICIES:
Rationale: 
    •  DPAB - SCHOOL BUS DRIVERS
    •  DPAB-R - SCHOOL BUS DRIVERS (REGULATION)
    •  GJ - SCHOOL VISITORS
    •  GJ-P - SCHOOL VISITORS (GRIEVANCE/APPEALS PROCESS)
    •  EIA-R4 - STUDENT RETENTION (REGULATION)
    •  FFAF - VISION SCREENING OF STUDENTS
    •  FNCD - HARASSMENT
    •  FNCD-P - PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING (INVESTIGATION  PROCEDURES)
    •  FNCD-E - HARASSMENT/BULLYING INCIDENT REPORT FORM
9. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
9.A. Approve minutes of November 12, 2012 Regular Board Meeting.
9.B. Vote to approve adding Firework stand to the Soccer Fundraisers.
9.C. Approve Student council to use fieldhouse lobby for blood drive
9.D. Approve Student Activity Account
9.E. Approve Treasurer's Report and Investment Report
9.F. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2012-2013 - General fund Encumbrance #145-149 in the amount $978.00
2012-2013 - General fund Change order # 1-10, 33-36, 50, 122, 127 in the amount of $216769.05
2012-2013 - Building fund Encumbrance # 2141, 2142 in the amount of $1495.98
2012-2013 - Child Nutrition Encumbrance # 2220, 2221 in the amount of $800.00
2012-2013 - Child Nutrition change order # 2217 in the amount of $950.00



10. VOTE TO APPROVE THE 2011-2012 SCHOOL YEAR FINANCIAL AUDIT REPORT AS PRESENTED BY PUTNAM AND COMPANY.
11. DISCUSS AND VOTE TO APPROVE BOARD MEETING DATES FOR 2013
12. VOTE TO APPROVE REVISED 2012-2013 SCHOOL CALENDAR
13. DISCUSS AND VOTE TO APPROVE PLANS FOR NEW ADMINISTRATION BUILDING.
14. VOTE TO CALL FOR BIDS FOR ADMINISTRATION BUILDING.
15. DISCUSS AND VOTE TO APPROVE PLANS FOR GIRLS LOCKER ROOM RENOVATION.
16. VOTE TO CALL FOR BIDS FOR GIRLS LOCKER ROOM RENOVATION.
17. DISCUSS AND VOTE TO CALL FOR BIDS FOR A VOIP TELEPHONE SYSTEM.
18. DISCUSS AND VOTE TO APPROVE AMENDMENT TO THE BOYS AND GIRLS CLUB/HUSKIE CLUB CONTRACT - SEE ATTACHMENT
19. VOTE TO APPROVE OR NOT TO APPROVE OR TABLE 2013-2014 CONTRACT WITH BARLOW AND ASSOCIATED FOR CERTIFIED NEGOTIATIONS.
20. VOTE TO DESIGNATE ONE BOARD MEMBER AS THE 2013 OSSBA LEGISLATIVE LIAISON.
21. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION RENEWING THE LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS, FOR FISCAL YEAR ENDING JUNE 30,2013
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DECEMBER 15, 2009 BETWEEN THE DISTRICT AND"DE LAGE LANDEN PUBLIC FINANCE LLC.
22. VOTE TO ACCEPT THE RESIGNATION OF VIRGINIA ARNCE AT THE END OF THE 2012-2013 SCHOOL YEAR AS CAFETERIA WORKER DUE TO RETIREMENT.
23. VOTE TO ACCEPT THE RESIGNATION OF RAMANDA GREEN, AS FIELDHOUSE CUSTODIAN EFFECTIVE 11-30-2012.
24. NEW BUSINESS:
25. COMMENTS FROM THE BOARD:
26. PROPOSED EXECUTIVE SESSION TO EVALUATE THE SUPERINTENDENT FOR 2012-2013
Rationale:  25 O.S. SEC. 307 (B)(1) AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR REDERAL LAW, 25 O.S. SEC 307 (B)(7)
27. VOTE TO CONVENE IN EXECUTIVE SESSION:
28. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
29. EXECUTIVE SESSION COMPLIANCE STATEMENT:
30. VOTE TO HIRE CAFETERIA WORKER ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2012-2013 SCHOOL YEAR.
31. VOTE TO HIRE A CUSTODIAN AT THE FIELDHOUSE FOR THE REMAINING 2012-2013 SCHOOL YEAR ON A NON-CONTINUING CONTRACT
32. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 2:00 am Friday, December 07, 2012 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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