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April 9, 2012 at 6:00 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT:
4. ELIZABETH HEMBREE - REVIEW THE TREASURER'S REPORT FOR THE NEW BOARD MEMBER.
5. BEASLEY'S TECHNOLOGIES PRESENTATION REGARDING DISTRICT TECHNOLOGY SERVICES
6. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. Approve minutes of March 12, 2012 Regular Board Meeting.
6.B. Approve minutes of the March 14, 2012, Special Board Meeting
6.C. Approve minutes of the April 4, 2012 Special Board meeting
6.D. Approve transfers
6.E. Approve Indian Camp 2nd grade out of county field trip on May 18, 2012 to Bartlesville
6.F. Approve Elementary trip requests: May 8th - 5th grade to Tulsa Air and Space Museum May 16th - 4th grade to Woolaroc - sponsored by OERB
6.G. Approve FFA trip requests: see attachment
Rationale:  April 12th - Speech Contest (After School)
April 13th - TCC Judging Contest
April 19th - District Speech Contest (After School)
April 21st - State Horse Judging (Saturday)
April 27-28 - State Judging Contest (No School on Friday and Saturday)
May 1-2 - State FFA Convention
May 18th - Pawhuska FFA Banquet ( After School)

6.H. Approve structure repair at the School Farm: Would like to remove the brick barn on the school farm
6.I. Approve Pawhuska Youth Sports to use the softball field for summer youth sports during the months of March - July.
6.J. Approve Student Council request to use facilities (old gym) and to hold event ( Huskieball Tournament) - see attached
Rationale:  Student council
6.K. Approve use of baseball field on May 19, 2012 for Alumni Baseball game.
6.L. Approve Student Activity Account
6.M. Approve Treasurer's Report and Investment Report
6.N. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2011-2012 General Fund appropriations and Enc #'s 179-215 in the amount of $50,248.29
2011-2012 change orders #'s 163, 176 in the amount of $1,674.32
 
2011-2012 Building Fund appropriations and Enc #'s 2144-2150 in the amount of $13,154.95
2011-2012 Building Fund change order #'s  2103 in the amount of $7,370.00
 
2011-2012 Child Nutrition appropriations and Enc #'s  
2011-2012 Child Nutrition change order #'s 

2011-2012 2010 BOND FUND appropriations and Enc#'s 

2011-2012 GIFT FUND appropriations and Enc#'s

2011-2012 CAS/FLOOD INS FUND appropriations and Enc#'s 
 






7. SUPERINTENDENT'S REPORT:
Rationale: 
  1. OSTP mandated Tests - CRT Tests /EOI
  2. 7th Grade on-line Geography test April
  3. End of Instruction Testing for High School
  4. CLEP Plan approved at May Board Meeting
  5. Report on District share of E-rate expenditures for 2011-12 / Chris
  6. Summer School K-5 Staff 2011 selected
  7. List of Val/Sal Honorees & Dinner on May 8, 2012
  8. Reemployment of Certified and Support Staff will be considered at the May board meeting
  9. Report on Open House & Parent/Teacher Conference March 15, 2012
  10. Report on Early Release March 28, 2012 - Common Core Standards

              

 

8. BOARD TO CONSIDER AND POSSIBLE ACTION ON THE FOLLOWING BOARD POLICIES: CHEA - Suspension and Debarment Compliance COB-P - Food Procurement Protest Procedures Resolution TO Disavow
Rationale:  CHEA - Suspension and Debarment Compliance

By Executive order in September of 2011, in an effort to curb fraud, waste, and abuse in Federal programs, all agencies or entities that receive federal financial benefits must participate in a system for debarment and suspension for vendors.

OSSBA sample policy has been created this policy to meet the executive order and is required by federal law since our district receives federal funding.

COB-P Food Procurement Protest Procedures

This has been the most commonly requested policies this school year according to OSSBA.  This policy outlines the process for vendors to utilize when that vendors wishes to "protest" the school district's purchasing practices.  This policy has been created by OSSBA to assist school districts in creating a specific internal process that may be utilized in this instance.

Disavowing Resolution
9. VOTE TO ACKNOWLEDGE NOTIFICATION THAT THE PAWHUSKA EDUCATION ASSOCIATION (PEA) WILL ACT AS THE BARGAINING ENTITY FOR CERTIFIED PERSONNEL OF PAWHUSKA SCHOOLS FOR THE 2012-2013 CONTRACT YEAR.
10. NEW BUSINESS:
11. COMMENTS FROM THE BOARD:
12. DISCUSSION AND POSSIBLE BOARD ACTION TO SELECT ONE OF THE THREE TEACHER EVALUATION MODELS APPROVED BY THE OKLAHOMA STATE BOARD OF EDUCATION FOR TEACHER LEARNING EFFECTIVENESS FOR THE 2012-2013 SCHOOL YEAR.
13. DISCUSSION AND POSSIBLE BOARD ACTION AS TO WHETHER THE TEACHER EVALUATION MODEL ADOPTED BY THE BOARD WILL BE THE EXCLUSIVE EVALUATION PROCESS FOR TEACHERS OR WHETHER THE DISTRICT WILL UTILIZE THE CURRENT DISTRICT EVALUATION SYSTEM IN ADDITION TO THE TEACHER EVALUATION MODEL FOR 2012-2013 SCHOOL YEAR
14. DISCUSSION AND POSSIBLE BOARD ACTION TO SELECT ONE OF THE TWO LEADER EVALUATION MODELS APPROVED BY THE OKLAHOMA STATE BOARD OF EDUCATION FOR LEADER EFFECTIVENESS FOR THE 2012-2013 SCHOOL YEAR.
15. DISCUSSION AND POSSIBLE BOARD ACTION AS TO WHETHER THE LEADER EVALUATION MODEL ADOPTED BY THE BOARD WILL BE THE EXCLUSIVE EVALUATION PROCESS FOR LEADERS OR WHETHER THE DISTRICT WILL UTILIZE THE CURRENT DISTRICT EVALUATION SYSTEM IN ADDITION TO THE LEADER EVALUATION MODEL FOR 2012-2013 SCHOOL YEAR
16. VOTE TO APPROVE THE ATTACHED LIST OF CHILD NUTRITION EQUIPMENT AS SURPLUS.
17. VOTE TO APPROVE THE ATTACHED LIST OF TRANSPORTATION EQUIPMENT AS SURPLUS.
18. BOARD TO CONSIDER AND TAKE ACTION CONCERNING THE APPROVAL OF SUPPLEMENTAL APPROPRIATION - 307 FORM:
Rationale:  515 - TITLE I - SCHOOL IMPROVEMENT +$17,903.61
367-3415 - READING SUFFICIENCY ACT +$8,745.00
362-3690 - ACE REMEDIATION +$11,212.00

TOTAL = +$37,860.61
19. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL AND REEMPLOYMENT OF DIRECTOR OF BUILDING GROUNDS AND MAINTENANCE, DIRECTOR OF SPECIAL EDUCATION SERVICES AND DIRECTOR OF TRANSPORTATION
Rationale:  AS AUTHORIZED BY TITLE 25 O.S. SEC. 307 (B)(1) AND SECTION 307 (B) (7)  WHERE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW WITH NO RESULTING VOTE TO BE MADE BY THE BOARD.
20. VOTE TO CONVENE IN EXECUTIVE SESSION:
21. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
22. EXECUTIVE SESSION COMPLIANCE STATEMENT:
23. VOTE TO APPROVE REEMPLOYMENT OF GREG HEMBREE, DIECTOR OF BLDGS, GROUND AND MAINTENANCE FOR THE 2012-2013 SCHOOL YEAR.
24. VOTE TO APPROVE REEMPLOYMENT OF GERRY CRAUN, DIRECTOR OF SPECIAL EDUCATION SERVICES FOR THE 2012-2013 SCHOOL YEAR.
25. VOTE TO APPROVE THE REEMPLOYMENT OF THAD GREEN, DIRECTOR OF TRANSPORTATION FOR THE 2012-2013 CONTRACT YEAR.
26. VOTE TO APPROVE THE RESIGNATION OF TRACEY SCOTT, SECONDARY LANGUAGE ARTS TEACHERS, EFFECTIVE AT THE END OF THE 2011-2012 CONTRACT YEAR.
27. VOTE TO APPROVE THE RESIGNATION OF LINDA WEST, ENCUMBRANCE/MINUTES CLERK EFFECTIVE JUNE 30, 2012.
28. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at  3:00 p.m, Tuesday, April 3, 2012 and posted on the web site: www.pawhuskadistrict.org






Michelle Malaske, CSBA
Pawhuska Public Schools
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