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January 10, 2011 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: HONOR TEACHERS FROM EACH SITE ELEMENTARY - SHARON HENDREN INDIAN CAMP - ROBBIE BURNETT JUNIOR HIGH - PATRICK MCCARTY HIGH SCHOOL - BRANDON POTEET
4. REQUEST TO ADDRESS THE BOARD: MR. GARY HUGHES REGARDING HIGH SCHOOL SOCCER
5. SCHOOL BOARD RECOGNITION MONTH - JANUARY
6. DISTRICT TECHNOLOGY REPORT - CHRIS HARRIS
Rationale:  UPDATE ON DISTRICT WEBSITE AND ANNUAL MAINTENANCE AGREEMENT
CIPA REQUIREMENTS FOR E-RATE FUNDING
WAVE UPDATE/STUDENT TESTING NUMBERS (STN)
IMPACT AID APPLICATION WILL BE SUBMITTED ON OR BEFORE JANUARY 31, 2011
7. SUPERINTENDENT'S REPORT:
Rationale:  1)  Professional Development Day - January 18, 2011
2)  Mid-Term Funding Adjustments - State Aid
3)  Open Transfers (January 1-April 1, 2011)
4)  Update on Bond Building Projects
5)  Update on the Baseball facility project
6)  OSSBA District 4 meeting, February ?
7)  United Week Project / Wooded Warriors Program / Mrs. Scott,
     StuCo, Leadership Class - February 7-11, 2011
     
8. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
8.A. Approve minutes of December 13, 2010 Regular Board Meeting.
8.B. Approve Student Transfers
8.C. Approve Second Semester Substitute list
8.D. Approve Mr. Edwards request for FFA Activities for January:
Rationale:  January  20th - State Officer Goodwill Tour @ Pawnee
This event is a leadership workshop with the State FFA Officers.  It will begin at 4:30 pm
January 22nd - OCPA Swine Jackpot @ Cleveland
January 23rd - OCPA Swine Jackpot @ Stillwater
8.E. Approve the 2011 Professional Development Committee as per attached list
8.F. Approve Student Activity Account
8.G. Approve August Treasurer's Report and Investment Report
8.H. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2010-2011 General Fund appropriations and Enc #'s 130-146, 70150 IN THE AMOUNT OF $73,915.33
2010-2011 General Fund change orders # 3, 39, 63, 70120 IN THE AMOUNT OF $52,483.60 
2010-2011 Building Fund appropriations and Enc #'s2116, 2119 IN THE AMOUNT OF 7,700.00 
 
2010-2011 Child Nutrition appropriations and Enc#'s 70016 IN THE AMOUNT OF $6,532.41
2010-2011 Child Nutrition change orders # 70006 IN THE AMOUNT OF $756.97 
2010-2011 2010 BOND FUND appropriations and Enc #'s 3906, 3907 IN THE AMOUNT OF $235,627.00 
2010-2011 CAS/FLOOD INS FUND appropriations and Enc#'s 8603-8605 IN THE AMOUNT OF $870.09

9. DISCUSS PROPOSED 2011-2012 SCHOOL CALENDAR
10. VOTE TO RENEW DISTRICT PROPERTY, VEHICLE AND EDUCATOR'S LIABILITY INSURANCE WITH OKLAHOMA SCHOOLS INSURANCE GROUP (OSIG) $30,648.00 FOR THE PERIOD 1-17-2011 THROUGH 6-30-2011.
Rationale:  OSIG ANNUAL RENEWAL DATE IS JULY 1 AND WE WILL GET A QUOTE IN APRIL 2011 FOR RENEWAL IN JULY 2011.  IN ADDITION WE HAVE TO PAY NAIC $5,535 ONE TIME CHARGE FOR REPORTING.
11. VOTE TO APPROVE CONTRACT WITH BARLOW AND ASSOCIATES FOR CERTIFIED STAFF NEGOTIATION FOR 2011
12. VOTE TO APPROVE TRENDS SOFTWARE LICENSE AND SUPPORT AGREEMENT WITH ADPC IN THE AMOUNT OF $460.00 (NO INCREASE IN PRICE).
13. VOTE TO APPROVE DISTRICT TECHNOLOGY PLAN 2011-2012 AND SUBMIT TO SDE FOR APPROVAL AND COMPLIANCE FOR E-RATE FUNDING.
14. DISCUSS AND VOTE TO APPROVE BIDS FOR DISTRICT TECHNOLOGY EQUIPMENT NOT TO EXCEED $275,000 (AS BUDGETED IN THE CURRENT BOND ISSUE - NOVEMBER 2009).
15. VOTE TO EMPLOY MICHELE MATHES AS 3RD GRADE TEACHER FOR THE REMAINDER OF THE 2010-2011 SCHOOL YEAR ON A NON-CONTINUING CONTRACT.
16. NEW BUSINESS:
17. COMMENTS FROM THE BOARD:
18. PROPOSED EXECUTIVE SESSION FOR THE PURPOSE OF REHIRING THE SUPERINTENDENT FOR THE 2011-2012 SCHOOL YEAR AND TO DISCUSS PERFORMANCE REVIEW OF THE BUILDING PRINCIPALS
Rationale:  O.S. SECTION 307 (B) (1); AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW, 25 O.S. SECTION 307 (B) (7):
19. VOTE TO CONVENE IN EXECUTIVE SESSION:
20. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
21. EXECUTIVE SESSION COMPLIANCE STATEMENT:
22. VOTE TO REEMPLOY THE SUPERINTENDENT FOR THE 2011-2012 SCHOOL YEAR.
23. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building January 07, 2011 at  4:00 pm and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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