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December 13, 2010 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: Mrs. Blakely, Vocal Music and Mrs. Reeves, Instrumental Music - District Christmas Concert
4. REQUEST TO ADDRESS THE BOARD: MR. TONY AVALLONE
5. PUTNAM & COMPANY REPRESENTATIVE WILL PRESENT THE 2009-2010 FINANCIAL AUDIT
6. SUPERINTENDENT'S REPORT:
Rationale:  1)   Board Seat candidates for Seat 1
      Board Candidates for unexpired term of Seat 3
2)   Update on School Board member training
3)   Winter Break - December 20, 2010-January 02, 2011, School
      resumes on 1/3/2011
4)   Accountability Report sent home as required by NCLB federal legislation
5)   Update on Budget
6)   District Insurance renewal coming up January 17th / NAICO (Property/vehicle)
7)   Whole Board Development request has been submitted.
8)   Update on Building Projects/ High School & Elementary
      Update on Baseball Field
9)   OSSBA Message Alert on National Board Certified Teachers
10) David Sorenson & Sarah Kendrick - TCC Biotech Workshops
7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes of November 08, 2010 Regular Board Meeting.
7.B. Approve Student Transfers
7.C. Request to approve Country Meats as a fundraiser for BPA.
7.D. Approve Mr. Edwards request for FFA Activities for December:
Rationale:  Wednesday, December 15th - Tulsa PI Teacher Meeting @ Claremore
Friday, December 17th - Christmas Caroling @ Pawhuska Nursing Home
Saturday, December 18th - OCPA swine jackpot @ Okmulgee
Friday, December 31st - OCPA swine jackpot @ Perry
Sunday, January 1st - OCPA swine jackpot @ Stillwater
7.E. Approve the Pawhuska Baseball to host a Steak Dinner and silent/live auction during the month of January or February.
7.F. Approve the Pawhuska Baseball team Spring Break trip to San Antonio, Texas
7.G. Approve request from Pawhuska Indian Camp Warriors for use of the Old gym
Rationale:  December 17th - Use of Old Gym
January 10th -    Use of Old Gym
February 11th -  Use of Old Gym

7.H. Approve Student Activity Account
7.I. Approve August Treasurer's Report and Investment Report
7.J. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2010-2011 General Fund appropriations and Enc #'s 111-129 in the amount of 
                 $18,828.96
2010-2011 General Fund change orders # 19, 25, 70133 in the amount of $2,501.43
2010-2011 Building Fund appropriations and Enc #'s 2130-2132 in the amount of
                  $13,403.00
 
2010-2011 Child Nutrition appropriations and Enc#'s 2220, 70014, 70015 in the
                  amount of $13,567.73
2010-2011 Child Nutrition change orders # 2210, 2212 in the amount of $49,000.00
2010-2011 2010 BOND FUND appropriations and Enc #'s 3901-3905 in the amount of
                  $7,475.00
2010-2011 Gift and Endowment Fund appropriations and Enc #'s 8101-8119 in the
                  amount of $6,938.70
2010-2011 CAS/FLOOD INS Fund appropriations and Enc#'s 8601,  8602 in the
                  amount of $41,514.50

8. DISCUSS AND POSSIBLE ACTION CONCERNING SOCCER AS A SPORT FOR HIGH SCHOOL STUDENTS.
9. VOTE TO APPROVE THE 2009-2010 SCHOOL YEAR FINANCIAL AUDIT REPORT AS PRESENTED BY PUTNAM AND COMPANY.
10. DISCUSS AND VOTE TO APPROVE OR NOT TO APPROVE FIRE EXTINGUISHER SERVICE AGREEMENT 2010-2011 WITH FIREX, INC.
11. VOTE TO APPROVE OR NOT TO APPROVE OR TABLE 2011-2012 CONTRACT WITH BARLOW AND ASSOCIATES FOR CERTIFIED NEGOTIATIONS.
12. VOTE TO DESIGNATE ONE BOARD MEMBER AS THE 2011 OSSBA LEGISLATIVE LIAISON.
13. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION RENEWING THE LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS FOR FISCAL YEAR ENDING JUNE 30, 2011
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DECEMBER 15, 2009 BETWEEN THE DISTRICT AND "DE LAGE LANDEN PUBLIC FINANCE LLC".
14. VOTE TO APPROVE MEMORANDUM OF AGREEMENT BETWEEN YOUTHWORKS, INC. AND PAWHUSKA SCHOOLS FOR THE USE OF OUR BASKETBAL LOCKER ROOM AND SHOWERS BEGINNING MAY 27,2011 AND ENDING ON AUGUST 7,2011.
15. DISCUSS AND TAKE ACTION ON A MOTION TO PURCHASE BUS(ES) FROM PROCEEDS OF THE 2009 BOND ISSUE TO THE LOW/BEST RESPONSIBLE BIDDER.
16. BOARD TO CONSIDER AND TAKE ACTION ON AWARDING THE CURRENT INDIAN CAMP BUILDING PROJECT TO THE LOW/BEST RESPONSIBLE BIDDER.
17. VOTE TO ACCEPT WRITTEN RESIGNATION FROM CHRISTI MCNEIL, 3RD GRADE TEACHER, EFFECTIVE DECEMBER 04, 2010
18. VOTE TO EMPLOY BRANDEY FINE, CERTIFIED TEACHER ON A TEMPORARY CONTRACT TO FINISH THE 2010-2011 SCHOOL YEAR.
19. NEW BUSINESS:
20. COMMENTS FROM THE BOARD:
21. PROPOSED EXECUTIVE SESSION TO EVALUATE THE SUPERINTENDENT FOR 2010-2011, 25 O.S. SEC. 307 (B)(1) AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW, 25 O.S. SEC. 307 (B) (7):
22. VOTE TO CONVENE IN EXECUTIVE SESSION:
23. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
24. EXECUTIVE SESSION COMPLIANCE STATEMENT:
25. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building December 10, 2010 at  3:00 pm and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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