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November 8, 2010 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: Lori Loftis and Justin Sellers --- Board of Education Excellence Award - Bronze Level
4. ROD PITTS - ANNUAL DROP-OUT REPORT TO LOCAL BOARD, (ACCREDITATION STANDARD 210:35-25-3)
5. ACKNOWLEDGE ANY PUBLIC COMMENTS CONCERNING 2010-2011 ESTIMATE OF NEEDS AND FY'10 FINANCIAL STATEMENT
6. SUPERINTENDENT'S REPORT:
Rationale:  1) Larry Fry, SDE will be here November 12, 2010 to do Audit 1st Quarter & Class Size
2) Teacher Evaluation prior to November 15th
3) Support Evaluation will be completed by Spring Break
4) Filing period for Board Seat #1 and unexpired term for Seat #3 (Dec 6-8, 2010)
5) Yadon & Company will be here on Nov 5th to finalize the 09-10 Financial Audit and an Audit report will be presented at our regular December Board meeting.
6) School Calendar Committee will begin working on the 11-12 Academic Calendar
7) Superintendents' Evaluation form is included in your board packet
8) Personnel changes
7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes of October 11, 2010 Regular Scheduled Board Meeting.
7.B. Approve Student Transfers
7.C. Approve First grade field trip to visit Woolroc November 23, 2010
Rationale:  Oklahoma Energy Resource Board will pay admission cost and reimburse the school $.04 per student per mile.
7.D. PHS Student Council and cheerleading would like to request permission to hold a bonfire on Thursday November 11th at 7:30 pm
7.E. Approve Pawhuska Junior High Takedown Tourn to be held November 13, 2010 in the Field House
7.F. Approve Pawhuska Youth Sports request to use gymnasiums for Basketball
7.G. Approve Mr Edwards request for FFA Activities for December:
Rationale:  Dec 4th - State Farmers & Ranchers Speech Contest, Stillwater
              Students who qualify at the district level will be eligible
              to compete at the state contest.
7.H. Approve use of Fieldhouse for Elks Hoop Shoot on January 8, 2011 or January 15, 2011
7.I. Approve to add a Sub-account to Football --- Quarterback club:
Rationale:  Fundraisers - Dinners, Donations, Merchandise Sales, Meal Ticket Sales

Expenditures - Meal expenses, Merchandise, Food/Drink used for dinner,
student meals
7.J. Approve Student Activity Account
7.K. Approve August Treasurer's Report and Investment Report
7.L. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2010-2011 General Fund appropriations and Enc #'s 102-110, 70148, 70149 in the amount of $54,241.35
2010-2011 General Fund change orders # 47, 49, 70071, 70079 in the amount of 18,157.59
2010-2011 Building Fund appropriations and Enc #'s 2128, 2129 in the amount of $1,200.00
2010-2011 Building Fund change orders # 2105 in the amount of $2,500.00
2010-2011 Child Nutrition appropriations and Enc#'s 70013 in the amount of $18,808.80
2010-2011 Child Nutrition change orders # 2210 in the amount of $22,000.00

8. VOTE TO APPROVE THE 2010-2011 LEGAL BUDGET AS APPROVED BY THE COUNTY EXCISE BOARD.
9. DISCUSS AND VOTE TO APPROVE LETTING BIDS FOR YEAR 14 (2011-2012) E-RATE TO INCLUDE INTERNET ACCESS, INTERNET MAINTENANCE SERVICE AND TELEPHONE LONG DISTANCE SERVICE.
10. VOTE TO APPROVE TO PAY OUR PRO-RATA SHARE OF REVALUATION COST IN THE AMOUNT OF $34,005.83 PAYABLE TO THE OSAGE COUNTY TREASURER PRIOR TO DECEMBER 31, 2010. THIS IS A DECREASE OF $548.70 OVER LAST YEAR.
11. VOTE TO APPROVE BOARD OF EDUCATION MEETING DATES FOR 2011
12. VOTE TO APPROVE PRELIMINARY ESTIMATE OF NEED (SBE 12) FOR THE ENSUING SCHOOL YEAR.
13. CONSIDER AND TAKE ACTION ON LOW/BEST BID FOR CURRENT ELEMENTARY SCHOOL PROJECT.
14. VOTE TO APPROVE WASHINGTON ROOFING TO REPAIR HAIL DAMAGE TO HIGH SCHOOL AND OLD GYM IN THE AMOUNT OF $49,679.00
15. NEW BUSINESS:
16. COMMENTS FROM THE BOARD:
17. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building November 05, 2010 at  3.30 pm and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske
Pawhuska Public Schools
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