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June 14, 2010 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SUPERINTENDENT'S REPORT:
Rationale:  1)  Summer Leadership Conference in Tulsa - July
2)  Update on Staff Relations/Negotiations
3)  Summer hours for Administration will be 8:30 am to 3:30 pm 
     Monday-Friday the month of June and Monday - Thursday's in
     the month of July and back on regular schedule Monday,
     August 3rd (8:00 am-4:30 pm)
4)  Report on Open Transfers 2010 (23 out /21 in)
5)  OSSBA/CCOSA Conference in OKC will be August 2010
6)  July Board Meeting - Monday, July 12th
7)  Larry Fry, RAO from SDE was here on June 2 - audited ASR
8)  We received our 2010 funding commitment letter from E-rate this month.
4. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approve minutes of May 10, 2010 Regular Board Meeting.
4.B. Approve minutes of the May 25, 2010, Special Board Meeting
4.C. Approve minutes of the June 3, 2010 Special Board Meeting.
4.D. Approve transfers
4.E. Approve the use of Elementary fundraisers - American Traditions Sept 2-16, School Mall Sept 15-17, 2010
4.F. Approve Student Activity Account
4.G. Approve Treasurer's Report and Investment Report
4.H. Approve Appropriations, change orders, and encumbrances:
Rationale:  2009-2010 General Fund appropriations and Enc #'s 534-546 in the amount of $12,964.76
2009-2010 General Fund change order Enc #'s 491, 70152 in the amount of $8,267.94
2009-2010 Co-op fund enc#'s 1202 in the amount of $646.70
2009-2010 Building Fund change order Enc #'s 2127 in the amount of $1,260.00
2009-2010 Child Nutrition appropriations and Enc#'s 70014, 70015 in the amount of $2,934.41
2009-2010 Child Nutrition change orders Enc#'s 2213, 2214, 2215, 2218, 70013 in the amount of $10,482.17
5. DISCUSS AND VOTE TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2010-2011 SCHOOL YEAR.
6. DISCUSS AND VOTE TO CONTRACT WITH THE STATE INSURANCE FUND (COMPSOURCE) FOR WORKERS COMP INSURANCE FOR THE 2010-2011 SCHOOL YEAR, AT A COST OF $43,971.00 (an increase of $122.00 from last year).
7. DISCUSS AND VOTE TO APPROVE OR NOT APPROVE SECTION 125 FLEXIBLE BENEFIT PLAY FOR 2010-2011
Rationale:  IN THE AMOUNT OF $2,000 PER CONTRACT PERIOD FOR ALL EMPLOYEE'S WORKING 17.5 HOURS OR MORE PER WEEK CONSISTING OF A CHOICE OF HOSPITAL, AND SURGICAL INSURANCE, GROUP LIFE INSURANCE, CANCER INSURANCE, VISION INSURANCE, MEDICAL, AND/OR CHILD CARE REIMBURSEMENT, SECTION 79 TERM INSURANCE, INDEMNITY INSURANCE, AND/OR CASH, TO BE ADMINISTERED BY AMERICAN FIDELITY ASSURANCE COMPANY.
8. DISCUSS AND VOTE TO APPROVE DISTRICT'S PAYING EMPLOYER'S CONTRIBUTION TO THE TEACHER RETIREMENT SYSTEM AT 9.5% OF PAYROLL FOR THE 2010-2011 SCHOOL YEAR.
9. DISCUSS AND VOTE TO CONTINUE SALARIES AND BENEFITS AS MANDATED FOR FY 2010 UNTIL FY 2011 FUNDING IS KNOWN, NEW MANDATES ARE IN PLACE, AND NEGOTIATIONS ARE COMPLETE.
10. DISCUSS AND VOTE TO APPROVE CONTRACT WITH NORTHEAST ASBESTOS MANAGEMENT SERVICES FOR OPERATIONS AND MAINTENANCE OF ASBESTOS FOR THE 2010-2011 SCHOOL YEAR IN THE AMOUNT OF $500.00
11. DISCUSS AND VOTE TO APPROVE CONTRACT WITH DRUG DOGS, INC., FOR DRUG EDUCATION AND SEARCH DOG SERVICES FOR THE 2010-2011 SCHOOL YEAR IN THE AMOUNT OF $8,000.00:
12. VOTE TO APPROVE OSAGE COUNTY INTERLOCAL COOPERATIVE MEMBERSHIP FEE FOR FY'10 IN THE AMOUNT OF $12,060.00 PAYABLE AFTER JULY 1, 2010
13. VOTE TO APPROVE PAYING CERTIFIED STAFF AND NON-CERTIFIED SUPPORT STAFF FOR UNUSED SICK LEAVE AT $30.00 PER DAY UP TO 10 DAYS PROVIDED THE EMPLOYEE HAS ACCUMULATED OVER 60 DAYS OF SICK LEAVE IN PAWHUSKA SCHOOL DISTRICT AS PER THE NEGOTIATED AGREEMENT.
14. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL LEASE-PURCHASE OF COPIERS SUPPLIES BY DOCUMENT IMAGING SOLUTIONS, FOR THE FISCAL YEAR ENDING JUNE 30, 2010
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DECEMBER 15, 2009 BETWEEN THE DISTICT AND "DELAGE LANDEN PUBLIC FINANCE.
15. VOTE TO APPROVE THE CONTRACTUAL AGREEMENT WITH UNDITED COMMUNITY ACTION HEAD START FOR EARLY CHILDHOOD SERVICES NOT TO EXCEED $30,000.00 FOR THE 2010-2011 SCHOOL YEAR.
16. DISCUSS AND VOTE TO APPROVE ANNUAL SALES AGREEMENT WITH OKLAHOMA ENERGY SOURCE, LLC, FOR NATURAL GAS EFFECTIVE JULY 2, 2010.
17. DISCUSS AND VOTE TO APPROVE ANNUAL ON-LINE POLICY MANUAL AND POLICY SUBSCIPTION SERVICE WITH OSSBA.
18. DISCUSS AND VOTE TO TRANSFER $54.86 FROM THE REFUND SUB-ACCOUNT (0030) IN THE STUDENT ACTIVITY FUND TO THE GENERAL FUND.
19. DISCUSS AND VOTE TO CALL FOR BIDS FOR DISTRICT COPY AND ROLL PAPER TO BE APPROVED AT THE JULY BOARD MEETING.
20. VOTE TO APPROVE CONTRACT WITH ALCOHOL AND DRUG TESTING INC FOR MANDATED RANDOM DRUG TESTING OF BUS DRIVERS.
21. VOTE TO CORRECT AND REAPPROVE THE 2010-2011 SCHOOL CALENDAR.
22. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL OF THE SUBLEASE OF RENOVATIONS FOR THE FISCAL YEAR ENDING JUNE 30, 2011
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE SUBLEASE AGREEMENT DATED MAY 1, 2010 BETWEEN THE DISTRICT AND PAWHUSKA EDUCATIONAL FACILITIES AUTHORITY.
23. NEW BUSINESS:
24. COMMENTS FROM THE BOARD:
25. PROPOSED EXECUTIVE SESSION TO DISCUSS SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2010-2011 SCHOOL YEAR 25 O.S. SECTION 307 (B) (1).
26. VOTE TO CONVENE IN EXECUTIVE SESSION:
27. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
28. EXECUTIVE SESSION COMPLIANCE STATEMENT:
29. VOTE TO APPROVE THE SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2010-2011 SCHOOL YEAR.
30. VOTE TO ACCEPT THE RESIGNATION OF GLADYS CASS, CAFETERIA WORKER EFFECTIVE MAY 28, 2010.
31. VOTE TO ACCEPT THE RESIGNATION OF NILA THOMAS, ELEMENTARY TEACHER EFFECTIVE JUNE 1, 2010.
32. VOTE TO ACCEPT THE RESIGNATION OF MELISSA HANSHAW, JR.HIGH LIBRARY ASSISTANT EFFECTIVE JUNE 7, 2010.
33. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 4:00 PM on Friday, June 5, 2010 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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